Events Manager
19 hours ago
Savannah
Job Summary:The Events Manager works closely with museum colleagues to execute events for exhibition openings, Directors Circle events, member group events, community outreach, etc. The Events Manager serves as the main contact for all outside facility rentals and coordinates the related activities thereof.Key Responsibilities and Tasks:The Events Manager is responsible for successful planning, implementation, and execution of Telfair Museums special fundraising events including: Telfair BallTelfair Contemporaries Signature Event(s)Friends of the Owens-Thomas House Garden PartyOther events as may be plannedPlan, implement, and execute successful engagement events for the Museums membership and greater Savannah community, with a focus on increasing overall attendance, building activity, and driving membership.Coordinate day-to-day and event-to-event activities and logistics including but not limited to event planning timelines, auctions, decor, design/layout, promotion, entertainment, catering/vendors, volunteers, check-in/out, run of shows, audio/visual, guest speakers, etc.Work with the Marketing team to develop successful marketing strategies for events including invitation lists, invites, printed and online collateral. Assist with proof-reading of online and printed materials.Develop and maintain strong relationships with all event vendors, including caterers, rental companies, entertainment groups, photographers, etc.Develop and maintain relationships with City officials, retail neighbors, and others. Troubleshoot issues and bring concerns to attention of the proper departments as needed.Collaborate with other staff members and departments and clearly communicate needs from each department for all events. Oversee biweekly interdepartmental meetings to review upcoming events.Work with committees to develop comprehensive planning timeline for events and develop comprehensive run of show timeline to be shared with other staff and other departments at the Museum.Track all event expenses against event budgets. Manage special events budget as well as facility rental income, with oversight by Director of Institutional Advancement.Ensure that all Museum rules and regulations are communicated clearly to all user groups and enforced consistently during all events. Continue to edit and update the Museum rules and regulations to adapt to changing circumstances.Oversee the sales for all outside facility rentals which includes responding to all inquiries, executing contracts, monitoring deposit payments, and managing profiles in Altru, site visits and tours to clients and vendors, and staff coordination.Oversee events calendar and Master Calendar to avoid conflicts.Other duties and responsibilities as assigned.Minimum Qualifications and Education:Strong project coordination and organizational skillsOutstanding time-management, problem prevention, and problem-solving skills, and attention to detailExcellent written and verbal communication skillsA creative thinker and an ability to take projects from creative vision to completionGood business judgement and decision-making deftnessExcellent interpersonal skills and ability to work successfully with a broad range of peopleDiscreet, ability to maintain confidentialityA bachelors degree or comparable certification in relevant fieldTwo to three years of prior event planning experience. Development, museum, and non-profit experience a plus.Physical Requirements:Sitting, standing occasionally for long periods of time, extensive use of computer and associated keyboarding, repetitive motion, reaching, climbing stairs, and walking.Climbing stairs repeatedly throughout the workday.Ability to work evenings and weekends; some late evenings.Salary and BenefitsTelfair Museums offers a competitive salary and excellent benefits.Please provide the following as part of your applicationComplete resume including references and salary expectations.A cover letter addressing both your interest in Telfair Museums and your qualifications for this position.ApplicationIndicate "Events Manager" on the subject line of the email or in the body of the cover letterApplications in electronic format preferred, and accepted at applications: Telfair Museums, Attn: HR, PO Box 10081, Savannah, GA 31412.recblid ijpqwjkxxhkwzy0bfiqf8ybsfep8h0 BA/BS/UndergraduatePDN-a0923da5-2222-48cd-9da8-d5475412eab8