Event Coordinator - Moxy
hace 22 días
Virginia Beach
Job Description We’re more than just a team – we’re a community dedicated to making a difference every day. At Olympia Hospitality and Moxy, we create a fun, supportive environment where growth never stops, and success is celebrated together. Guided by our values of continuous improvement, accountability, concern for others, and trust, we foster a culture of collaboration and integrity. If you’re passionate, driven, and ready to thrive, we’d love to have you on our team. Apply today and build a career that inspires you! The Event Coordinator ensures that all logistics are carried out smoothly, consistently exceeding guest expectations through attention to detail, professionalism, and proactive communication. Join a Team that Puts Your Well-Being First! At Olympia Hospitality, we believe in supporting our employees both in and out of the workplace. When you join us, you’re not just getting a job – you’re joining a family-first organization that cares about your health and wellness, your future, and your overall satisfaction. Here’s how we show our commitment: • Health Coverage That Works for You: We contribute up to 80% toward individual health plans and offer affordable dental and vision insurance. Plus, with FSA and HSA options, you can plan for your healthcare costs your way., • Secure Your Future: With our 401K plan and discretionary yearly match, you can build the financial future you deserve., • Peace of Mind: We provide paid group term life insurance for select positions, 50% shared cost short-term disability, and you have the option to purchase additional employee paid life insurance., • Time for You: Enjoy our robust PTO plan and 7 paid holidays to maintain work-life balance. Need quick access to your paycheck? Our earned wage access program has you covered!, • Additional Support: From our Employee Assistance Program (EAP) to a sober support network, and our commitment to being a recovery-friendly workplace, we're here to help you thrive personally and professionally. The Moxy Experience: Moxy is for Play. Seriously. The energetic and stylish alternative to the typical hotel experience, Moxy is designed for always-on guests seeking fun new experiences in the hotel and city they’re in. Our lively communal spaces and energetic Crew help guests have a good time by creating moments of spontaneous playfulness. Moxy Crew take work seriously, but they never take themselves too seriously. They delight in creating a light and playful atmosphere, and are warm and friendly to those around them, welcoming all. We’re looking for people who: love doing it all, always think outside the box, enjoy chatting it up with guests, live in the now but know what’s next, and have high energy and a do-it-yourself attitude. Responsibilities Event Coordination & Execution • Serve as the primary on-site contact for events, overseeing all event logistics from setup through breakdown., • Ensure seamless coordination between departments to deliver a unified guest experience., • Manage the execution of Banquet Event Orders (BEOs) and ensure specifications are followed precisely., • Be visibly present during events and actively engage with clients and attendees. Guest & Client Relations • Greet clients upon arrival and maintain communication throughout the event., • Respond promptly and professionally to client needs and feedback., • Conduct post-event follow-up and collect feedback to inform continuous improvement., • Support event billing accuracy and review final invoices with clients. Communication & Team Collaboration • Liaise between the sales team, operational departments, and clients to ensure clarity and alignment on all events details.- Conduct or participate in pre-event meetings, site visits, and internal operational briefings.- Participate in sales-related activities as needed, including occasional support with property tours and proposals., • Uphold Olympia’s values by modeling a positive, proactive, and service-driven approach., • Identify and address operational challenges, recommending solutions as needed., • Promote continuous improvement by integrating feedback and best practices into future events., • Support upselling efforts and assist with forecasting when appropriate. Required Skills and Abilities • Exceptional customer service and interpersonal communication skills, • Ability to multi-task, problem-solve, and stay calm under pressure, • Detail-oriented with strong organizational and time management abilities, • Comfortable with a highly physical and active role—on feet for extended periods, moving event materials, etc.