Executive Assistant & Event Operations Coordinator
17 days ago
Riverview
Job Description Do you love keeping projects, people, and priorities moving forward with excellence and grace? We are seeking a world-class assistant who is eager to grow with us as we expand our retreat and event planning division. This multi-faceted role combines event operations, executive assistance, sales and marketing coordination, and light financial management—perfect for someone who enjoys variety, purpose, and a mission-driven team. This role will directly support the Founder and work closely with vendors, affiliate planners, and clients. You’ll help deliver unforgettable experiences that reflect our values of beauty, excellence, and hospitality. Key Responsibilities Executive & Operations Support * Manage calendars, communications, task lists, and travel logistics for the founder * Prepare meeting materials, agendas, and notes; follow up on action items * Coordinate vendor relationships and maintain organized digital files Event Planning & Retreat Coordination * Help design, plan, and execute retreats, family gatherings, and weddings * Draft and track timelines, vendor contracts, event orders, and packing lists * Provide day-of event support including vendor management and setup oversight * Collaborate with outside planners, chefs, musicians, decorators, and media teams * Maintain planning templates, forms, and inventory systems Sales & Marketing * Assist with client onboarding and proposal creation * Manage CRM entries, follow-ups, and lead tracking and project management * Help create or implement marketing materials and email campaigns * Support branded event collateral and social media scheduling (Canva or similar) Financial Administration * Track invoices, deposits, and payment schedules * Help reconcile expenses and provide monthly reporting * Monitor event budgets and cost summaries Qualifications * Hospitality-minded with a positive, guest-first attitude. * Strong work ethic with reliability and flexibility to adjust hours as needed. * Weekend availability is essential. * Event planning experience preferred. Marketing and social media and photography skills a plus. * Organized, detail-oriented, and able to manage multiple responsibilities. * Competent with technology and basic bookkeeping. You Might Be a Fit If You: * Have 2+ years experience in event planning, hospitality, or executive assistant roles * Thrive on systems and getting things done—but still love people and beauty * Are a self-starter, highly adaptable, and not afraid to problem-solve on the fly * Communicate clearly and graciously—in writing, over the phone, and in meetings * Love working behind-the-scenes to make others shine * Are aligned with our faith-infused mission and culture of grace, service, and excellence Company DescriptionRevelation & Restoration, Inc. is a purpose-driven company based in Riverview, Florida, dedicated to orchestrating transformational experiences through retreats, events, coaching, and family legacy gatherings. Our flagship property, Riverbend Retreat-Fla, is an elevated riverside sanctuary designed to host weddings, family reunions, corporate retreats, and faith-based experiences. In 2026, we launched Gracefully GatheredTM, our in-house event planning division offering full-service planning, design, and day-of coordination for retreats and gatherings both on-site and across the country. With a spirit of radical hospitality and deep attention to detail, we aim to bring beauty, nourishment, and intention to every event we touch. We are growing intentionally—with a lean team, strong systems, and a national network of affiliate planners and creatives—to serve clients who value meaning, excellence, and grace. Our setting blends peace and productivity, offering guests a sanctuary where they can rest, refocus, and be renewed. Whether hosting travelers, facilitating a retreat, or supporting a family celebration, our mission is to serve with excellence and create positive transformation for everyone we encounter.Revelation & Restoration, Inc. is a purpose-driven company based in Riverview, Florida, dedicated to orchestrating transformational experiences through retreats, events, coaching, and family legacy gatherings. Our flagship property, Riverbend Retreat-Fla, is an elevated riverside sanctuary designed to host weddings, family reunions, corporate retreats, and faith-based experiences.\r\n\r\nIn 2026, we launched Gracefully GatheredTM, our in-house event planning division offering full-service planning, design, and day-of coordination for retreats and gatherings both on-site and across the country. With a spirit of radical hospitality and deep attention to detail, we aim to bring beauty, nourishment, and intention to every event we touch.\r\n\r\nWe are growing intentionally—with a lean team, strong systems, and a national network of affiliate planners and creatives—to serve clients who value meaning, excellence, and grace.\r\nOur setting blends peace and productivity, offering guests a sanctuary where they can rest, refocus, and be renewed. Whether hosting travelers, facilitating a retreat, or supporting a family celebration, our mission is to serve with excellence and create positive transformation for everyone we encounter.