343 Best make Jobs in Valencia, California (October 2025)

Sunkist Growers

Executive Assistant

9 days ago

Valencia

Job Description Responsible for providing executive support in a one-on-one working relationship and serves to advance the efficiency and effectiveness of the office. Facilitate smooth communications between the President to internal and external stakeholders with a high degree of professionalism and approachability. Executive Support: • Completes a broad variety of administrative tasks for the CEO and COB including managing calendar of appointments and coordinating the day-to-day activities, • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides a "gatekeeper" role, • Communicates, on behalf of the President and CEO, with Board members, growers, internal team, and others, on matters related to CEO's initiatives, • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leaders, • Coordinates complex and detailed travel plans (international & domestic), itineraries, agendas, Visa’s/passports preparations and completes detailed expense reports, • Drafts written communications, including email messages, meeting agendas and minutes, membership communications and other memos, • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures • Completes requested deliverables with a leadership and a hands-on doer approach., • Increase office efficiencies, review and evolve files, processes, and systems Board Support and Liaison: • Serves as the President's administrative liaison to board of directors, growers and industry organizations, • Leads board communications, outreach, scheduling and meeting materials, and maintains board directories and records, • Manages the scheduling of all meetings, coordinates all arrangements and prepares all materials needed, • Coordinate board members travel arrangements, lodging, and meal planning as needed processes expenses. Maintains discretion and confidentiality in relationships with all board members, • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format Event Manager: • Plan and execute all board and growers meetings; coordinate flights, local transportation, hotels, event planners, catering, and various vendors, • Plan and coordinate Executive team offsite’s and staff special events, • Manage and process all invoices and expenses Executive Team Support and Liaison • Support selected senior executives with administration activities as requested, • Support the Executive Team including assisting in scheduling meetings, • Facilitates cross-divisional coordination of travel and outreach plans Additional: • Cross-train and support other administrative coordinators within the business, • Lead and/or contribute to special project initiatives as needed, • Assist in the planning and execution of office wide events such as employee celebrations, team-building initiatives, etc., • Coordinate onsite lunches for various teams, • Participate in culture-building, team member inclusion, and bringing ideas to different parts of our work to help us improve as an organization, • Other Duties as assigned Minimum Qualifications (Education, Certifications/Licenses, and Experience: • Minimum five to 10 years of experience supporting executives and board members, • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), • High school diploma required, • Highly organized and meticulous with ability to manage multiple priorities with ease and strength, • Independent, resourceful self-starter who can own and drive work, • Flexible mindset to pivot in an organization with changing priorities, • Ability to anticipate the needs of the President and Executives with minimal guidance, • An easygoing, approachable, and calm personality, • Emotional intelligence and even keeled temperament on chaotic days, • Tactical minded, excellent judgment and resourcefulness, • Technically competent to learn new software systems, • Excellent interpersonal skills; embodies a positive attitude, • Ability to build relationships, within the company and external partners, with diverse backgrounds and personalities, • Proactive contributor to uplevel the office effectiveness and efficiency, • Ability to handle sensitive or confidential information with discretion, • Innate commitment and drive to service, • Forward looking thinker, who actively seeks opportunities and proposes solutions, • Strong written and verbal communication skills, • Available for occasional after hour support, • Demonstrated commitment to advancing the mission of the organization and the President; desire to contribute to their success Well, what is this job really about? We are looking for an individual who values hard work, fresh ideas and a commitment to excellence. At Sunkist, we value trust, respect for each other, communication and sharing information, generating ideas and creative solutions, working in teams and developing people to add value. Behind our history of innovation and commitment to market leadership is a company devoted to providing continued education, excellent benefits and good working conditions. We provide all the resources you need to support your professional development, including: • A variety of choices for Medical, Dental, Vision, Life and Disability insurance, • Health Care and Dependent Care Spending Accounts., • 401K retirement savings plan, Match+, • Paid holiday and vacation benefits, • Internal and external training, • Educational assistance This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this job description changes the at-will employment relationship existing between Sunkist and its employees. Sunkist is an equal opportunity employer. Employment opportunities are open to all qualified applicants without regard to race, color, creed, sex, gender identity, sexual orientation, religion, marital status, age, national origin or ancestry, citizenship status, immigration status, military or veteran status, physical or mental disability, pregnancy, genetic characteristics, or any other characteristic protected by federal, state, or local laws. AAP/M/F/V/D

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