Southampton Persoanl Assistant / House Manager
12 days ago
Southampton
Job Description Private Family seeks a highly organized, adaptable, and positive Personal Assistant / House Manager to provide comprehensive day-to-day support to the Principal, while assisting with light House Management responsibilities. This role is based primarily out of the family's Southampton residence and requires a candidate who is comfortable working closely alongside the Principal throughout the day. The successful candidate will be personable, easygoing, and solutions-oriented, with a strong service mindset and have a genuine love of animals. This is a hands-on, dynamic role centered around personal assistance, scheduling, and household coordination. The ideal candidate is proactive, detail oriented, and possesses a flexible, roll with it mentality, able to pivot quickly as needs arise while maintaining a high level of professionalism and discretion. This is a full-time, year-round position with a Monday through Friday schedule, inclusive of standard working hours and occasional after-hours responsiveness via text as needed. The schedule is more active and hands-on from May through December, with Greater flexibility during the off-season months when the family is not in residence. Responsibilities include but are not limited to: • Provide high-touch, day-to-day personal support to the Principal, • Manage complex personal calendars, appointments, and scheduling, • Coordinate and assist with application processing and related administrative tasks, • Schedule and manage veterinary appointments and pet-related logistics, • Provide hands on assistance with the daily care and ongoing needs of household pets, including coordination of supplies and routines, feeding schedules, grooming etc., • Anticipate needs and proactively handle day-to-day requests and changes, • Maintain a calm, positive demeanor while working closely alongside the Principal for extended periods, • Serve as a central point of coordination between the Principal, staff, and vendors, • Communicate clearly and effectively while maintaining discretion and confidentiality, • Respond to occasional after-hours texts or requests as needed (with respect for work-life balance), • Assist with staff scheduling and coordination, • Liaise with vendors and service providers; schedule and oversee work as needed, • Review and approve household invoices and expenses, • Maintain organization of household systems, records, and documentation, • Ensure smooth daily operations within the residence, • Assist with additional tasks and responsibilities as requested by the Principal, • Provide coverage and flexibility in schedule May through December Requirements • Strong command of the English language with exceptional written and verbal communication skills, • Excellent references required from both current and previous employers, • Prior experience as a Personal Assistant, Executive Assistant, or House Manager within a private household, • Experience supporting UHNW individuals or families required, • Must possess genuine affection for animals and be comfortable with hands-on pet care, • Highly organized with exceptional attention to detail and follow through, • Positive, can do attitude with a high degree of emotional intelligence, • Ability to remain adaptable, flexible, and unflappable in a dynamic, fast paced environment, • Adept at working in ever changing environments requiring the utmost discretion and confidentiality, • Willingness to take direction and execute tasks without pushback, • Strong interpersonal skills with a collaborative and respectful approach, • Proactive problem solver with an above and beyond, service oriented mindset, • Self starter mentality with the ability to maintain consistent productivity year round, • Reliable, steady, and trustworthy professional aligned with the Principal's preferences, • Comfortable working in close proximity to the Principal throughout the day, • Tech savvy with proficiency in calendaring systems, email, administrative tools, and smart home technology, • Excellent computer skills with proficiency in both Mac and PC operating systems, • Valid driver's license with a clean driving record