Trabajos Office & Admin en Downey, California - Page 4Crear alertas

Job Description We are seeking a detail-oriented and bilingual (English/Spanish) Office Assistant to join our team. This long-term position offers a dynamic environment where you will support both general office operations and the accounts receivable (A/R) function. The ideal candidate will be organized, dependable, and able to multitask in a fast-paced setting. Key Responsibilities:Office Assistant Duties: * Answer multi-line phone systems, take messages, and transfer calls with professional etiquette. * Perform heavy data entry with speed and accuracy. * Copy, scan, save, and organize documents electronically and physically. * Route documents for internal signature and approval. * File and retrieve materials from drawers, cabinets, and boxes. * Maintain accurate records of filed and removed documents. * Assist with scheduling, document prep, and various administrative tasks. Accounts Receivable (A/R) Duties: * Generate and send invoices accurately and on time. * Apply customer payments and resolve discrepancies. * Maintain accurate customer account documentation. * Follow up on past-due accounts. * Review and manage A/R aging reports. * Work closely with internal departments to resolve billing issues. * Support the A/R function during month-end close. Qualifications: * High school diploma or equivalent (minimum) * Minimum of 2 years of relevant office or administrative experience. • At least 1 year of direct experience in accounts receivable or billing support, • Strong data entry and organizational skills., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook)., • Excellent written and verbal communication., • Ability to multitask and prioritize in a deadline-driven environment., • Comfortable working independently and as part of a team., • Bilingual English and Spanish (required).