Administrative Assistant
2 days ago
South San Francisco
Job Title: Administrative Business Partner Location: South San Francisco, CA 94080 (Must be comfortable working onsite 5 days per week) Duration: Until 04/26/2026 • Primary ResponsibilitiesProvide accurate and effective administrative support to Managers., • Coordinate administrative duties with other Administrative Associates to ensure seamless group support., • Identify and anticipate the needs of the group; plan work activities accordingly., • Manage multiple schedules, including heavy calendaring of complex meetings., • Arrange, coordinate, and support meetings, events, and activities both onsite and offsite., • Generate, disseminate, and maintain documents and information., • Develop, implement, and evaluate departmental work processes and procedures., • Manage deadlines related to business planning and special projects., • Collaborate with the Admin team to support complex projects and meet deadlines., • General Office ResponsibilitiesSchedule and coordinate staff meetings (onsite/offsite)., • Create and prepare presentation materials., • Assist with special projects., • Schedule travel for staff., • Process payments and expense reports., • Maintain department files., • Order office supplies., • Maintain photocopying equipment., • Order catering and supplies for meetings/events., • Greet and assist visitors., • Disseminate information as needed., • Fully utilize PC/MAC and software applications., • Skills & Qualifications, • 4+ years in administrative roles preferred., • Ensure adherence to company policies., • Facilitate communication across individuals, teams, and functions., • Strong, positive interpersonal skills; ability to work with diverse individuals., • Attend and actively contribute to staff-level meetings; coordinate and publish agendas and, • minutes., • Engage in administrative team meetings and projects., • Proactively maximize the effectiveness of managers and team members., • Handle sensitive, confidential, and complex information with discretion., • Take direction from team members while managing time and priorities independently., • Demonstrate proactive decision-making within agreed parameters., • Maintain a customer-oriented approach., • Deliver consistently accurate work; manage multiple projects simultaneously., • Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.)., • Excellent written and verbal communication., • Previous experience in biotech preferred., • EducationBA degree or equivalent experience required., • Work EnvironmentMust be comfortable working onsite 5 days per week