Office & Admin jobs in Orange, New Jersey - Page 7Create job alerts

Job Description We are seeking a Hotel Front Desk Clerk to become a part of our team! You will help book the reservation, accommodate patrons, Serving Breakfast, coordinating with housekeeping, as well as identify areas of improvement to increase efficiency. Responsibilities: • Phone and online reservations, • Respond to guest online reviews, answer guest messages/emails, • Check in and Check out guests, • Respond to guest needs, requests, and complaints, • Collect payment from guests, • Communicate with housekeeping department and maintenance department for daily requests, • Inventory management, • Previous experience in hotel reservations, customer service, or front desk operations preferred (training provided for the right local candidate)., • Strong ability to create positive guest experiences and build rapport., • Excellent organizational, written, and verbal communication skills., • Detail-oriented, reliable, and committed to fulfilling assigned responsibilities., • Local applicants only. We are seeking long-term team members, not seasonal or short-term staff.Company DescriptionWe are a boutique hotel in the affluent town of center/North NJ. Need to have valid work status in US.We are a boutique hotel in the affluent town of center/North NJ. Need to have valid work status in US.

Job Description SERV, a well-established leader in behavioral healthcare in New Jersey, supports people with mental illness and/or intellectual/developmental disabilities as they achieve greater independence and life satisfaction through a wide range of services. JOB SUMMARY: SERV is looking for a part-time receptionist to join our team in our Clifton office. This position requires the applicant to be available for evening and weekend rotations though the standard hours are primarily daytime hours. The Receptionist will greet and assist visitors and clients of the organization and who provides clerical services to the Office Manager and the Management team and assists in serving as clerical and computer support to all the office staff. ESSENTIAL DUTIES & RESPONSIBILITIES: • Duties include typing, filing, copying, handling of office equipment, telephones, data entry, chart audits, purchase orders, office supplies and processing of bills, clients’ checks and mail., • Welcome guests, employees, and clients who arrive at the office and clarify the purpose of their visit and who they want to see., • Answer all phone calls and emails sent to the main office and provide inter-office messages as requested., • Send out and receive mail, documents, supplies and packages., • Distribute items to mailboxes and offices as requested., • File and keep good records. Maintain office supplies and reorder as needed., • Maintain an organized filing system., • High School diploma or equivalent., • Demonstrates appropriate clerical skills to perform job tasks., • At least one year experience in data entry, MS Office, filing, and bookkeeping, medical office experience preferred., • Mobility and ability to bend and reach during an eight-hour day., • Able to lift a minimum of 10 pounds., • Visual and auditory acuity sufficient to evaluate information and maintain accurate records., • Fine motor skills and legible and accurate writing of reports, daily correspondence and presentation either manually or orally.SALARY:, • $18.54 per hour. EEO STATEMENT: We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status, or any other characteristic protected by law. Powered by JazzHR iztkxFBl0p

Job Description[solidcore] is looking for an energetic, outgoing, and personable individual to join our Core Crew team, providing front desk, administrative, and sales support to the Head Coach & Community Manager. This role is part time, with hours that vary based on studio schedule and needs. Core Crew members contribute to [solidcore]’s success by generating sales, promoting the studio and delivering a positive experience with professionalism and patience.You'll be responsible for: • Bringing [solidcore]’s client experience acronym, CORE, to life by: C: connecting with a warm welcome and using the client’s name, O: opening up connections to the community, R: recognizing efforts in class, milestones, and achievements, and E: educating about offers and thanking them for coming, • Regularly interacting with clients and obtaining, assessing, and addressing information on client needs, expectations and levels of satisfaction; and responding to client requests and concerns promptly and effectively, • Maintaining product knowledge for all studio retail operations, including class packages, beverages/towels, and promotions, • Performing routine client-facing system tasks, including new account set-up, scheduling / cancelling / rebooking classes, package purchases, and other general account needs as requested, • Being of service to our clients by being aware of studio issues, events, or schedule changes and communicating them to clients and [solidcore] team members as needed, • Assisting the Head Coach Community Manager, and Coaches in daily operations, including keeping the studio meticulously clean while working with our team to provide a superior experience to our clients, and other tasks or projects as needed, • Notifying the Head Coach Community Manager and/or member of the studio management team of any employee or client complaints or grievances, and assisting the Head Coach Community Manager to respond appropriately, • Quickly addressing any maintenance or equipment issues that are visible to clients, • Following up with client lists in Axle to meet monthly sales quota, • Responding to client emails, • Alerting coaches about client milestones and setting up the celebration boardWhat we need from you:, • High school education, some college preferred, • This is a part-time hourly position, • Ability to lift up to 30 pounds and walk through all areas of the studio, • Ability to work a flexible schedule that meets the needs of the business, including mornings, evenings, holidays, weekends, and closing hoursWhat skills & experience you'll bring to us:, • Excellent interpersonal and communication skills, • Outstanding customer service skills, • Strong organizational skills, • Careful attention to detail, • Must be willing to initiate tasks and perform duties without direction, • Ability to stand for long durations of time, • 1 year sales experience preferred, • MBO experience preferred, • Passion for fitness, wellness, and the [solidcore] brandCompensation & Benefits:, • $17/hour plus opportunities to earn sales commission

Job DescriptionRenewal by Andersen windows is the custom division of Andersen® windows. Founded in 1903, Andersen Windows has been the world’s largest and most recognized brand for exclusive window and door systems. Renewal by Andersen® was founded with the objective of creating a different and better window and door replacement experience for homeowners. Renewal by Andersen of NJ is seeking a detail-oriented and proactive Administrative & Marketing Assistant to support our fast-paced Events and Retail (EVR) Department. This position plays a vital role in keeping our department organized, managing daily lead activity, and assisting with event and marketing operations. Primary Responsibilities:- Monitor and manage department leads, ensuring all leads are entered accurately and promptly into the company’s main system.- Perform various forms of Data Entry- Maintain lead accuracy and communication between field teams, management, and marketing platforms — this is the top priority of the role.- Assist the Director of EVR with ongoing projects, reporting, spreadsheets, and administrative needs.- Support event research and planning for fairs, festivals, and retail store partnerships.- Create and update spreadsheets and reports to track leads, event data, and performance metrics using Excel, Google Sheets, and Microsoft Office. Requirements:- Proven experience administrative support, marketing coordination, or data management- Knowledge of office management systems and procedures- Working knowledge of office equipment, like printers and fax machines- Proficiency in MS Office (Word, Excel, Outlook) - Familiar with Google Sheets and other Google Workspace tools- Excellent time management skills and the ability to prioritize work - Attention to detail and problem-solving skills- Excellent written and verbal communication skills- Strong organizational skills with the ability to multi-task Compensation and Benefits package:- $26 hourly- Professional growth- Student Loan Repayment Program Schedule:- 9:30am-3:00pm Monday-Friday- Onsite in our Cranford office If this sounds like an exciting challenge to you, apply now. We are always looking for motivated talent to join our team! DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.SMS terms: Garden State Custom Windows, LLC, also known as RbA of NJ/NY Metro, offers you the option to engage in SMS text conversations about your job application. By participating, you also understand that message frequency may vary depending on the status of your job application, and that message and data rates may apply. Please consult your carrier for further information on applicable rates and fees. Carriers are not liable for delayed or undelivered messages. Reply STOP to cancel and HELP for help.By opting-in to receiving SMS text messages about your job application, you acknowledge and agree that your consent data, mobile number, and personal information will be collected and stored solely for the purpose of providing you with updates and information related to your job application. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Job Description Job Title: Inventory Parts Clerk Location: multipe locations, Fairfield, NJ or Clifton, NJ Pay Rate: $18 to $23 Start work within 48 - 72 hours (or as soon as possible) after interview! Send all resumes to jpiacquadio @ Aerotek.com for fastest response! Seeking a detail-oriented Inventory Control Specialist to join our team. This role is critical to ensuring accurate inventory management and smooth operations on the production floor. Key Responsibilities: • Pull parts from inventory for jobs on the production floor., • Receive and properly store incoming parts into inventory., • Perform routine inventory tasks, including cycle counts and stock organization., • Maintain accurate records of inventory transactions., • Previous experience in inventory control or warehouse operations preferred., • Strong attention to detail and organizational skills., • Ability to lift and move parts as required., • Basic computer skills for inventory tracking. This is a Permanent position based out of Clifton, NJ. Pay and Benefits The pay range for this position is $39520.00 - $47840.00/yr. .  10 paid Holidays. (See current schedule)  2 weeks paid vacation after one year of service @ December 31. (additional 2 ½ days at each 5 year interval) *  5 Sick days paid if unused. * Health Insurance  Horizon Omnia POS open access (High Deductible with HRA)  Horizon Omnia Prescription Plan  HRA Plan for 100% of Deductible  Optional Horizon Employee Paid Dental  Optional Horizon Panorama Employee Paid Vision  Weekly premium contribution on a pre-tax basis through a Section 125 Plan (See attached schedule).  Flexible spending plan through Section 125 for unreimbursed medical expenses.  Eligibility on the first (1st) of the month following 60 days of employment. Life Insurance  Death benefit through Equitable.  Premium fully paid by company.  Eligibility as on the first (1st) of the month following 60 days of employment. Long Term Disability  Equitable  60% of salary to a maximum of $5,000/month after 6 months of disability.  Eligibility as Life Insurance above.  Premium fully paid by company.  Eligibility as on the first (1st) of the month following 60 days of employment  401K/Profit Sharing Plan  Voya Life Insurance & Annuity Company  Employee deferrals weekly on a pre-tax basis.  Company match of fifty cents to every dollar deferred to a maximum of 4% of salary.  Eligibility the first of January, April, July, & October following 60 days of employment. Workplace Type This is a fully onsite position in Clifton,NJ. Application Deadline This position is anticipated to close on Dec 6, 2025. About Aerotek: We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. Company DescriptionWe know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Job Description Human Resources Assistant – Temporary for 3 months Location: East Hanover, NJ Job Type: Hourly | Non-Exempt ABOUT PILLAR CARE CONTINUUM Pillar Care Continuum is dedicated to enhancing the lives of people with disabilities and other special needs by supporting personal growth, independence and participation in the community. Founded in 1953 to meet the needs of children with cerebral palsy and their families, Pillar Care has steadily grown and now delivers life-affirming services to infants, children, adults and their families throughout northern New Jersey through 27 program locations. Pillar Care provides specialized programs to meet a wide range of educational, therapeutic, and social needs of people with various disabilities. The agency serves over 1,650 families each year and employs 700 full- and part-time employees. ABOUT THE OPPORTUNITY The HR Assistant is a temporary contracted role for three (3) months, providing critical administrative support to the HR team in preparation for the agency-wide annual external audit. This position is ideal for candidates seeking hands-on experience in HR operations, compliance, and document management within a mission-driven organization. KEY RESPONSIBILITIES: Personnel File Management: • Create, file, scan, extract and organize all personnel files agency-wide, maintaining both digital and paper systems per program., • Ensure files and records are compliant with state agency audits and organizational standards. HRIS & Data Entry: • Serve as backup for accurate input and updates in the HR information system. Audit & Compliance Support: • Prepare, review, and audit internal files, forms, and collaterals required for internal and external audits., • Support onboarding, compliance, and internal review processes. Reporting & Presentations: • Prepare HR presentation materials and reports as needed. Team Collaboration: • Work closely with HR colleagues to address administrative needs and support HR operations. Confidentiality & Documentation: • Monitor and maintain confidentiality of sensitive employee information., • Perform additional tasks assigned by the Director of Human Resources. Qualifications • Bachelor’s or Associate’s degree (or undergraduate coursework) in business, HR, or related field., • 1–2 years’ experience in an HR Coordinator, HR Assistant, or similar administrative role., • Strong proficiency in document management (Adobe Acrobat Pro), Microsoft Office 365 (Word, Excel, PowerPoint), and HRIS systems., • Knowledge of HR processes, compliance standards, and best practices., • Excellent attention to detail, organizational, and time management skills., • Strong interpersonal, communication and collaboration skills., • High level of confidentiality and professionalism., • Demonstrated commitment to Pillar Care Continuum’s Culture of Excellence and values. Pre-Employment Requirements • Successful completion of a criminal background check and clearance from the Department of Human Services., • Consent to checks against the Central Registry of Offenders Against Individuals with Developmental Disabilities., • Drug testing prior to start date., • Application for name check against the Child Abuse Registry Information (CARI). COMPENSATION Hourly Rate: $ 20-$22 Pillar Care takes into consideration a combination of candidate’s work experience and qualification as well as the scope of the role, complexity and external market and internal market value when determining salary level. This job description is a brief listing of the functions and requirements of the position named above. It is not intended to serve as a contract for employment nor to list in specific detail every aspect of the job nor to limit the performance of those duties. Other tasks may be assigned as deemed necessary by agency administration.

Job DescriptionWestfield Vet Group; Union Location Client Service RepresentativeThe Company:Westfield Veterinary Group is a multi-location, multi-doctor practice that offers our employees a wide array of opportunities to grow in this field. We work with each employee to find the coveted “work-life balance.” We pride ourselves for the great care we take with clients and employees alike. We are currently looking for an energetic, enthusiastic, and quick learning individual to join our fast-growing team for full time or part time employment.The Position:Client Service Representative- Union Location, under new management! Come be a part of a growing team that values compassion, collaboration, and community!REPORTS TO: CSR SupervisorSummary: Our client service representatives support our efforts in providing the highest quality primary veterinary care to our patients. As the front line of communication between our clients and providers, our CSRs help to promote the practice by maintaining a client-oriented and professional work environment. CSRs are responsible for using the computer and veterinary management software, answering and directing phone calls, scheduling appointments, patient check-in and check-out, and more. They also service as liaisons between our patients and medical staff. Duties will include but may not be limited to; • Greet clients and pets in a prompt, courteous and helpful manner, • Check out patients, print invoices, and receive/apply payment, • Ensure work and reception area is kept clean and professional at all times, • Answer phone calls and relay information to the appropriate party, • Assist client at times of euthanasia by rooming patients, preparing paperwork and taking payments, • Keep food and merchandise shelves stocked, • Drawer reconciliation, • End of day deposits, • Complete all other tasks assignedThe idea candidate requires:, • Above and beyond customer service skills and a positive attitude, • Excellent written and oral communication skills, • The ability to deal with fast paced and stressful situations, • Comfort with and knowledge of computer and internet skills as well as veterinary terms/procedures, • Strong critical thinking, problem-solving, and decision-making skillsWe offer you your birthday off to celebrate, accrued PTO, and plenty of pet perks for your personal “fur-babies”. We offer health insurance, dental, vision, and 401k, and a variety of opportunities for continuing education in the field.Work Remotely, • NoJob Type: Part-timeSalary: From $18.00 per hourBenefits:, • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insuranceShift:, • 8 hour shift, • 10 hour shift, • Day shift, • Evening shift until 11 pmWeekly day range:, • Monday to Friday, • Weekend availability, • Availability until 11 pmWork setting:, • In-person, • OfficeEducation:, • High school or equivalent (Required)Experience:, • Customer service: 1 year (Required)Work Location: In person

Job DescriptionBenefits: • Simple IRA, • License reimbursement, • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job Description Shift & Location Available: • Paid time off, • Medical/Vision benefits, • Referral bonuses, • Retirement Plan, • Mentorship Program, • Learning and Leadership opportunities, • Exceptional candidates have the potential to grow into Manager/Supervisor/Lead roles, overseeing larger teams and operational aspects of the business. Responsibilities • Pleasant and professional demeanor: ability to graciously interact with residents, guests, building vendors, and building management., • Track all package deliveries, daily activities, and amenity reservations using building software program., • Inform residents of incoming visitors & direct visitors., • Review access control cameras to ensure the safety of the residents., • Manage administrative requests on behalf of Property Managers., • High School Diploma, • Basic computer literacy skills and ability to utilize equipment (i.e. handheld radios, telephones, computers, etc).., • Excellent written and verbal communication skills in the English language., • Able to multi-task and good time management skills., • Confident, polite, friendly, and self-assured attitude., • Well-groomed, professional appearance., • Ability to stand or sit for the duration of the assigned shift, lift, push, and pull at least 30 lbs., • 1 year of office/administrative experience., • 1 year of high-end residential or hotel experience as Bellman, Porter, Doorman, Greeter, Server, Hostess. Contact us:

Job DescriptionSalary: $22 -24/hr Join Our Team - Verona Medical Receptionist III Position Overview The Medical Receptionist III performs all standard front desk duties with advanced independence, accuracy, and efficiency. This position is suited for an experienced and dependable medical receptionist who is comfortable navigating complex scheduling, resolving insurance issues, and supporting smooth day-to-day operations with minimal oversight. This role supports both administrative and basic clinical coordination duties, contributing directly to patient satisfaction and operational success. This role requires availability for at least one evening shift per week and rotational weekend coverage. Vanguard offers a $2.00+ per hour shift differential for any hours worked after 6:00 p.m. on weekdays and for all weekend hours. Key Responsibilities Patient Experience & Front Desk Operations • Warmly welcome patients, families, and visitors with professionalism and consistency, maintaining a high standard of service., • Act as a reliable point of contact to facilitate smooth communication between patients, clinical staff, and providers., • Independently maintain the reception area throughout the day, ensuring it remains clean, organized, and patient-ready., • Confidently explain practice policies, procedures, and wait times to patients, helping to set clear expectations., • Accurately schedule new and return visits, considering provider preferences, appointment types, and time constraints., • Independently track and manage patient flow throughout the day; promptly notify clinical teams of any schedule changes or delays., • Take initiative to optimize daily schedules by filling last-minute cancellations, managing waitlists, and prioritizing urgent requests., • Perform comprehensive check-in procedures, including real-time insurance verification, demographic review, and ID scanning., • Identify potential insurance discrepancies or coverage issues and address or escalate proactively before the patient encounter., • Collect co-pays, outstanding balances, and reconcile daily payments accurately, maintaining proper documentation., • Respond promptly to phone inquiries, route calls accurately, and assist with patient scheduling or concerns as needed., • Monitor shared office inboxes and MS Teams messages to ensure timely communication and coordination across departments., • Obtain prior authorizations and pre-certifications for procedures, imaging, or medications, working independently under provider direction., • Maintain accurate and compliant documentation in the EMR, with strong attention to HIPAA and confidentiality standards., • Consistently safeguard patient information by logging out of systems and securing workstations when unattended., • Monitor inventory of front desk supplies and proactively replenish materials to maintain uninterrupted operations., • Identify and report safety, equipment, or facility issues promptly to the Practice Supervisor, helping ensure a safe and functional environment. Qualifications • High school diploma or equivalent required; associate degree or medical office certification preferred., • Minimum of 4 years of experience in a medical office or front desk/reception setting, preferably in a family practice or primary care environment., • Proficiency in electronic medical records (Athena experience a plus)., • Outstanding verbal and written communication skills., • Excellent customer service and interpersonal abilities., • Ability to multitask in a fast-paced, team-oriented setting., • Working knowledge of health insurance plans, co-pay collections, and HIPAA standards. Core Competencies • Compassion: Demonstrates empathy and genuine care in every interaction., • Attitude: Brings a positive, proactive, and solution-oriented mindset to work., • Respect: Treats all patients and team members with professionalism and dignity., • Excellence: Strives for accuracy, timeliness, and continuous improvement in all tasks. Physical Requirements • Must be able to sit, stand, and walk for extended periods., • May require light lifting (up to 20 lbs.) for supplies or office materials., • Must have visual and auditory acuity to operate computer systems and phones. Compensation and Benefits The anticipated base hourly rate for this position ranges from $22.00 to $24.00 per hour, depending on the role and experience level. Additionally, this position may be eligible for a discretionary annual bonus and other company-sponsored benefits. Benefits include: • 401(k) retirement savings plan with company match, • Comprehensive health insurance (medical, prescription drug, dental, and vision), • Paid time off, including vacation/personal days, holidays, and sick time, • Opportunities for ongoing training, certification, and professional development Please note that individual total compensation will be determined at the Companys sole discretion and may vary based on several factors, including but not limited to: location, skill level, years and depth of relevant experience, and education. EEOC Statement Vanguard Medical Group is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description At The Hearing Group, we are dedicated to finding solutions for people with hearing loss. Since each person’s hearing loss is different, we offer a variety of audiology services and hearing aids from the top-of-the line manufacturers. Our professional and experienced team of licensed Audiologists will work with you to find the right solution to improve your hearing and quality of life. We are looking for someone who wants to be part of a warm and caring team to provide exceptional patient experience! The patient care coordinator is the first point of contact for the patients, creating a warm, welcoming first impression is essential. We want you to bring your passion, skills, and drive to help patients while creating “wow” experiences at every visit! Schedule/ location: This is a part-time position- flexibility is offered during the hours of 9AM-4PM Mon-Fri. in West Orange, NJ. What You Will Do: • Greet patients professionally face to face as well as on the phone., • Schedule appointments., • Check patients in and out, collecting payments as needed., • Good computer skills, • Prior Medical Office experience is a plus., • Ability to multi-task and handle pressure well., • Organizational skills., • Excellent communication skills both verbal and written., • Team player, • Guaranteed hours and schedule, • A Competitive hourly rate (based upon experience)

Job Description RMA of NJ is seeking a REI Medical Administrative Coordinator in our Springfield location. This is a full-time position, Monday-Friday 8:30am-4:30pm. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more. Essential Functions and Accountabilities: • Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care., • Assists Nurses with completion of patient checklists., • Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient’s file., • Writes patient letters and letters of medical necessity., • Notarizes practice consents or documents as a complimentary service to the patients., • Covers Clinical Assistant and Patient Services duties as needed., • Initiates Prior Authorization with insurance companies for testing., • High School Diploma acceptable with appropriate hands-on clinical experience, • Studies level: High School Diploma or equivalent (GED), • Associate Degree and/or CMA certification – preferred, • Studies level: Certification, • Minimum of two years’ experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas, • Prior experience in women’s healthcare – preferred, • Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required., • Experience with medical office software program(s) (EMR’s) preferred. IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. • Medical, Dental, Vision Insurance Options, • Retirement 401K Plan, • Paid Time Off & Paid Holidays, • Company Paid: Life Insurance & Long-Term Disability & AD&D, • Flexible Spending Accounts, • Employee Assistance Program IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: & EEO “IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”

Job Description We are seeking a highly organized and motiveted Administrative Coordinator to support our rental operations and equipment management team. The ideal candidate will play a key role in scheduling rental equipment, managing telematics systems, generating quotes, and preparing sales documentation. This position requires strong attention to detail, excellent communication skills, and the ability to multitask in a fast paced environment. Key Responsibilities: • Schedule and coordinate equipment rentals, deliveries, and returns., • Maintain accurate records of rental agreements, machine availability, and service schedules., • Implement and oversee telematics systems on company equipment, • Generate quotes, proposals, and rental/sales documents for customers, • Implement and oversee telematics systems on company equipment, • Generate quotes proposals, and rental/sales documents for customers, • Communicate with customers and internal teams to ensure timely and efficient service, • assist in maintaining pricing, customer information, and equipment details in internal systems, • Support the sales and operations teams with administrative tasks as needed. Qualifications • Proven experience in administrative support, equipment rental, or operations coordination, • Strong computer skills (Microsoft Office, excel, and CRM or ERP Systems, • Experience with telematics platforms preferred, • Excellent organizational and multitasking abilities, • Strong written and verbal communication skills, • Detail Oriented with the ability to prioritize and meet deadlines Compensations & Benefits • Competitive salary based on experience, • Health insurance, • Paid Time Off and Holidays, • 401(k) retirement

Job DescriptionAbout this Role The Safety Administrator is responsible for supporting and enhancing the organization’s safety programs with a strong focus on regulatory compliance, risk management, and employee well-being. The Safety Administrator is responsible for managing elevator inspector licensing, coordinating safety training, supporting workers’ compensation processes, and maintaining accurate safety-related data to inform internal policies and external proposals. This role also ensures alignment with OSHA standards and company policies to mitigate risk and promote employee well-being. Key ResponsibilitiesLicensing & Compliance Manage and maintain elevator inspector licensing records. Ensure compliance with local, state, and federal regulations. Monitor renewal deadlines and coordinate continuing education requirements. Training & Class Registration Coordinate registration and logistics for safety training classes across the organization. Track employee participation and maintain accurate training records. Support the development of training materials aligned with company policies and regulatory requirements. Workers’ Compensation Support Serve as the primary contact for workers’ compensation carriers and adjusters. Assist in the investigation and documentation of workplace incidents and injuries. Support claims management and return-to-work programs. Collaborate with Human Resources on leave coordination when applicable. Enterprise Safety And Wellness Program Support Assist in the development, implementation, and monitoring of safety policies and procedures. Conduct safety audits, inspections, and risk assessments. Support enterprise-wide safety campaigns and initiatives. Initiate recruitment posts with NAESA and attend relevant industry meetings to support inspector recruitment and continuing education. Explore and recommend wellness initiatives to help drive a culture of healthy employees. Data Management & Reporting Maintain comprehensive and up-to-date safety records, including training logs, incident reports, OSHA logs, and workers’ compensation claims. Compile and analyze safety data to identify trends and support risk mitigation strategies. Prepare internal reports and data sets to support safety-related proposals and policy development. Submit required documentation to regulatory agencies in a timely and accurate manner. Performs other related duties as assigned. Qualifications Associate’s or Bachelor’s degree in Occupational Safety, Risk Management, Human Resources, or a related field preferred. Minimum of 3 years of experience in safety administration, workers’ compensation, or regulatory compliance. Knowledge of OSHA regulations and safety best practices. Strong organizational and communication skills. Proficiency in Microsoft Office Suite and safety management systems. Preferred Skills Experience with elevator inspection regulations and licensing processes. Familiarity with enterprise-level safety program implementation. Ability to manage multiple priorities in a fast-paced environment. EEO/AA Employer/Veteran/Disabled Statement: VDA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. VDA is the global leader in vertical transportation consulting and inspection services. We’ve helped clients with their vertical transportation needs since 1980. Our expertise and services impact the design, reliability, lifespan and safety of vertical transportation equipment.

Job Description Company Overview: Topaz HR Advisory is a dynamic outsourced HR firm serving companies across diverse industries, specializing in a broad spectrum of HR and employee relations projects. Position Overview: The Human Resources Manager at Topaz HR Advisory plays a pivotal role in aligning HR-DOL laws with company policies, drafting essential HR documents, and offering strategic advice to clients.Responsibilities include overseeing the hiring and onboarding processes, creating comprehensive onboarding plans, and providing valuable insights on compliance and practical aspects of the employee journey. Location: West Orange, NJ Job Type: Full Time Schedule: Onsite • Monday – Friday, 9:30 AM - 5:30 PM Key Responsibilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Predictable, reliable, and punctual attendance is an essential function of the job role. • Conducting regular assessments to align HR laws with current company policies and procedures and training., • Drafting a variety of HR documents to meet client needs, job descriptions, offer letters, etc., • Advising and supporting clients on best practices in hiring, compensation management, company culture, performance, terminations, benefits administration, disciplinary action, and leave management (FMLA, PFL, sick leave)., • Previous HR experience as a Generalist, HRBP, or HR Manager (minimum 4-5 years)., • Strong familiarity with Microsoft Office products (Word, PowerPoint, Excel, Teams, and Outlook). Compensation The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance. EEO Statement Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees. Powered by JazzHR gIh9V6LCDd