Executive Assistant
8 hours ago
Atlanta
Role Overview The Executive Assistant will support the Head of Capital Markets and the senior team, serving as a proactive liaison among investors, lenders, bankers, partners, internal stakeholders, and outside organizations. This role ensures the efficient and timely flow of work across investor-facing activities, deal processes, and team operations—facilitating action, accountability, and clear communication. It is ideal for someone who thrives in a fast-paced environment, wants direct exposure to transactions and investor engagement, and is eager to grow through access, visibility, and trust within a high-impact function. Capital Markets Support & Representation • Serve as a trusted advisor and liaison to the Head of Capital Markets and senior team, always maintaining strict confidentiality and professionalism., • Anticipate needs ahead of meetings, roadshows, diligence sessions, and closings—flag risks and propose solutions before issues arise., • Hold internal stakeholders and external partners accountable for deadlines, deliverables, and follow-through., • Expertly manage and prioritize calendars for the Head of Capital Markets and senior leaders, balancing investor, lender, banker, and internal commitments while accounting for travel time and meeting priorities., • Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and dining—ensuring seamless end-to-end logistics., • Maintain detailed travel preferences (airlines, seating, loyalty programs) and arrange transportation options tailored to timing and location., • Manage company aircraft scheduling when applicable, following established protocols and approval processes., • Demonstrate attention to detail by anticipating personal and hospitality preferences—dietary restrictions, room setup, seating, lighting, and special dates—to create a thoughtful experience., • Draft and manage team correspondence—ensuring timely, clear responses and appropriate routing of inquiries to the right owners for action., • Connect organizational dots by involving the right stakeholders at the right time (finance, legal, IR, asset management, operations, marketing) to keep work moving., • Prepare detailed agendas and comprehensive briefing materials for investor meetings, diligence sessions, and roadshows—actively sourcing data, insights, and context from internal and external channels., • Diligently manage post-meeting follow-ups to drive timely action and track decisions, tasks, and documentation., • Establish consistent templates and standards for agendas, briefing notes, follow-up trackers, and investor meeting packs., • Maintain a robust project tracker across active deals, investor engagements, and strategic initiatives; provide regular status updates and highlight dependencies, risks, and next steps., • Support CRM hygiene (e.g., Salesforce or equivalent) with disciplined updates on contacts, interactions, follow-ups, and meeting outcomes., • Prepare, collect, and quality-check meeting materials—coordinating with presenters, consolidating decks, assisting with PowerPoint formatting, and ensuring brand and data accuracy., • Coordinate Annual Investor Conference (AGM) logistics end-to-end: internal prep meetings, schedules, briefing docs, printed materials, vendor coordination, expense tracking and invoice payment, and onsite administration., • Support on-site investor and lender meetings, including hospitality and setup: A/V and conferencing tech checks, refreshments, room layout and seating preferences, blinds/lighting, catering orders, transportation, and parking validations., • Manage team-hosted dinners, events, hotel blocks, and offsite meeting rooms—balancing cost, convenience, and guest experience., • Prepare and review expense reports and reconcile meeting/event costs promptly., • Coordinate paperwork and signatures with speed and accuracy; facilitate smooth approvals and document circulation., • Maintain departmental calendars for recurring cadences (weekly pipeline reviews, monthly investor updates, quarterly strategy sessions) and ensure materials are ready in advance. Qualifications Experience & Education • Prior experience supporting senior leaders in capital markets, investment banking, private equity, real estate finance, investor relations, or a similarly fast-paced investor-facing environment is preferred., • Prior experience in Project Management, including planning, execution, and follow-through on deliverables is preferred., • Exceptional interpersonal skills with the ability to build strong relationships and work effectively with senior leadership and diverse stakeholders., • Proven success managing complex calendars, travel, and event logistics with precision and urgency., • Excellent written and verbal communication skills., • Demonstrated ability to anticipate challenges, propose solutions proactively, and prevent issues before they arise., • Exceptional prioritization and triaging skills; able to protect executive focus, make judgment calls independently, and manage rapid context-switching., • Strong organizational and time-management abilities; adept at multitasking with precision and attention to detail., • Self-starter with a proactive approach and strong emotional and professional maturity., • Flexible, intellectually curious, and eager to learn., • Service-oriented mindset with a hospitality mindset toward both internal partners and external stakeholders., • High integrity, discretion, and professionalism; comfortable with sensitive information and tight deadlines., • Willingness to work evenings, weekends, and travel as needed., • Responsible for handling sensitive information and financial data. Access to and management of private financial data will require signing a confidentiality agreement.