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  • Documentation & Data Management Specialist
    Documentation & Data Management Specialist
    1 month ago
    Full-time
    Farmingdale

    Accurate Ingredients is seeking a Data Management & Documentation Specialist for its Farmingdale office. The position is responsible for maintaining customer, supplier, product, pricing and other master data within SAGE ERP; administering Master Agreements; maintaining documentation controls; responding to customer documentation requests; developing recurring reports; auditing data quality; and working across Sales, Customer Service, Purchasing, Accounting and Operations. Key Responsibilities Data Management • Maintain and update databases, spreadsheets and information management systems., • Monitor data quality and integrity, identifying and resolving inconsistencies or errors., • Perform data audits, validation and reconciliation activities., • Develop and maintain data standards, naming conventions, and organizational structures., • Generate routine reports and dashboards to support operational and management decision-making., • Coordinate data collection from multiple departments and ensure consistency across systems., • Support data migration, cleansing, and archival projects. Documentation Management • Maintain document control systems and repositories., • Create, organize, review, and distribute controlled documents, including policies, procedures, manuals, forms and records., • Ensure documentation is current, accurately version-controlled and compliant with organizational standards., • Coordinate document reviews, approvals and periodic updates with stakeholders., • Monitor document retention and disposal practices in accordance with company policies and regulatory requirements., • Develop filing structures and documentation standards to improve accessibility and efficiency. Compliance and Quality Assurance • Ensure adherence to data governance, records management, and document control policies., • Support internal and external audits by providing documentation and evidence as required., • Maintain confidentiality and security of sensitive business information., • Assist in implementing process improvements related to data management and documentation practices., • Track compliance metrics and prepare reports for leadership. Collaboration and Support • Serve as a point of contact for data and documentation-related inquiries., • Train employees on documentation standards, data entry requirements and document management systems., • Collaborate with departments to identify opportunities for process improvement and automation., • Support project teams by organizing project documentation and maintaining records throughout project lifecycles. Required Qualifications • Associate's or Bachelor's degree in Business Administration, Information Management, Data Management, Library Science, Records Management, or a related field., • 2-5 years of experience in data coordination, document control, records management, or administrative operations., • Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and SharePoint., • Experience working with databases, document management systems, or enterprise information systems., • Excellent organizational skills with strong attention to detail., • Strong written and verbal communication skills., • Ability to handle confidential and sensitive information with discretion. Preferred Qualifications • Experience with data governance, quality management, or records management programs., • Knowledge of document control processes in regulated environments., • Familiarity with SharePoint, Power BI, ERP systems, CRM platforms, or document management software., • Certification in records management, document control, quality systems, or information governance is a plus.

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  • Customer Service & Front Counter Specialist
    Customer Service & Front Counter Specialist
    1 month ago
    $19–$22 hourly
    Full-time
    Deer Park

    The Auto Paint Depot – Deer Park, NY Pay: $19.00–$22.00 per hour Schedule: Full-Time | Monday–Saturday availability | 8:00 AM–5:00 PM | Occasional Sundays may be required About The Auto Paint Depot The Auto Paint Depot is a growing automotive paint and supplies company located in Deer Park, NY. We specialize in custom-mixed automotive paint, touch-up paint, professional automotive refinishing products, and online order fulfillment for customers throughout the United States. We are looking for a dependable, organized, customer-focused person to join our team and become an important part of our front counter and customer service operation. This is not simply a receptionist position. You will work directly with customers in our store, by phone, and online. You will help customers place orders, answer questions, research existing orders, and help resolve problems when they occur. We are willing to train the right person, but reliability, professionalism, communication skills, and the ability to learn are extremely important. What You'll Do Your responsibilities will include: • Greet and assist customers at our front counter, • Answer incoming customer phone calls, • Respond professionally to customer emails and online inquiries, • Help customers place orders and select appropriate products, • Ring up in-store purchases and process customer transactions, • Create and review customer orders and invoices, • Look up order status and tracking information, • Help resolve shipping, damaged-order, return, refund, and order-related issues, • Assist customers with automotive paint and color-match questions, • Communicate with customers when additional information is needed to complete or correct an order, • Work with orders from our website and online marketplaces, • Use systems including email, WooCommerce, Amazon, eBay, ShipStation, POS software, and other business applications, • Keep accurate notes and records of customer issues and resolutions, • Follow up with customers when a problem requires additional attention, • Stock merchandise and help keep the front counter, showroom, and customer areas organized, • Assist other team members when needed, • Perform light lifting and remain on your feet during portions of the workday Who We're Looking For We are looking for someone who is: • Reliable and punctual, • Friendly, patient, and professional with customers, • Comfortable speaking with customers face-to-face and over the phone, • Able to communicate clearly through email, • Comfortable using computers and learning new software, • Organized and able to handle multiple tasks at the same time, • Able to follow instructions and established procedures, • Able to take ownership of a customer problem and follow it through to resolution, • Comfortable working in a busy small-business environment where priorities can change throughout the day, • Willing to learn about automotive paint, products, paint codes, and our ordering systems, • Able to work independently without needing constant supervision, • A team player who is willing to help wherever needed Qualifications Customer service and/or retail experience is preferred. Automotive, auto body, automotive paint, parts-counter, collision-industry, or similar experience is a strong plus, but we are willing to train a dependable candidate who is eager to learn. Experience with e-commerce, Amazon, eBay, WooCommerce, ShipStation, POS systems, or online customer service is also a plus. Spanish/English bilingual ability is a plus. Basic computer and email skills are required. Schedule & Availability This position requires availability Monday through Friday between 8:00 AM and 5:00 PM. Some Weekends may occasionally be required depending on business needs. Saturday availability 9:00 am to 3:00 pm. Please apply only if you can reliably meet the scheduling requirements of this position. Compensation & Benefits • $19.00–$22.00 per hour, • Full-time position, • 1 week paid time off (PTO), • 1 week sick time, • Major holidays off and paid, • On-the-job training, • Opportunity to learn the automotive paint and refinishing industry, • Opportunity to grow with an established local and e-commerce business A Successful Person in This Position The right person doesn't need to know everything about automotive paint on day one. What matters most is that you show up consistently, arrive on time, communicate professionally, pay attention to details, learn from training, and genuinely try to help customers. When a customer has a problem, we don't want someone who simply says, "I don't know." We want someone who will find out what happened, communicate with the customer, ask for help when necessary, and work toward a solution. If you're dependable, comfortable working with people and computers, enjoy solving problems, and want a position where you can learn and take on responsibility, we'd like to hear from you. When Applying Please include a short response to the following question with your application: A customer contacts us and says the automotive paint they received doesn't match their vehicle. They are frustrated and want the problem fixed. How would you handle the situation? We're not looking for automotive paint expertise in your answer. We want to understand how you communicate, think through a problem, and take care of a customer.

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  • Staff Accountant
    Staff Accountant
    1 month ago
    Full-time
    Farmingdale

    Ready to grow your accounting career? Join Accurate Ingredients and gain hands-on experience across accounting, inventory, reporting and month-end close—with a reduced-hour workweek that supports work-life balance. ESSENTIAL ACCOUNTABILITIES: General Accounting • Review and process employee expense reimbursements and mileage reports., • Prepare recurring accounting reports and spreadsheets., • Maintain accurate accounting records and supporting documentation., • Assist with maintaining the accuracy of the general ledger., • Prepare and maintain schedules supporting various accounting functions., • Ensure compliance with company accounting policies and procedures. Accounts Payable • Process vendor invoices accurately and timely., • Match purchase orders, receiving documentation, and vendor invoices., • Prepare accounts payable batches for approval and payment., • Reconcile vendor statements and investigate invoice discrepancies., • Maintain vendor records, including W-9s and payment information., • Communicate with vendors regarding invoices, payment status, and account inquiries., • Ensure invoices are accurately coded to the general ledger., • Assist with month-end accounts payable accruals. Inventory Costing • Assist with inventory costing and maintenance of inventory cost records., • Review inventory transactions for accuracy and completeness., • Analyze inventory cost variances and research discrepancies., • Reconcile inventory balances between the ERP system and the general ledger., • Assist with monthly inventory reconciliations and inventory valuation., • Participate in physical inventory counts and cycle count reconciliations., • Support the Controller in maintaining accurate product costing and inventory valuation., • Assist in identifying inventory control issues and recommending process improvements. Financial Close & Reporting • Assist with month-end and year-end close activities., • Prepare journal entries under the direction of the Controller., • Perform bank, credit card, and selected general ledger account reconciliations., • Prepare supporting schedules for financial reporting., • Assist with audit requests, tax reporting, and other financial reporting requirements., • Research accounting issues and provide supporting documentation as requested. Cross-Functional Support • Collaborate with Sales, Purchasing, Operations, Customer Service, and other departments to resolve accounting-related issues., • Respond to vendor inquiries regarding invoices and payments., • Maintain organized electronic and physical accounting records., • Identify opportunities to improve accounting processes and efficiencies., • Participate in cross-training to provide backup support for critical accounting functions., • Perform other accounting-related duties and special projects as assigned by the Controller. MINIMUM QUALIFICATIONS: Education: · Associate's degree in Accounting required; · Bachelor's degree in Accounting, Finance, or a related field preferred. Experience: · 0–2 years of accounting experience. · Internship or previous experience in Accounts Payable or general accounting is preferred. Skills, Knowledge & Abilities: · Basic understanding of accounting principles and financial reporting. · Proficient in Microsoft Office, including Excel, Word, and Outlook. · Experience with ERP or accounting software preferred. · Strong analytical, organizational, and problem-solving skills. · Excellent attention to detail and accuracy. · Ability to prioritize multiple assignments and meet deadlines. · Effective verbal and written communication skills. · Ability to maintain confidentiality and exercise sound judgment. · Strong work ethic, dependability, and willingness to learn.

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  • PLC programmer
    PLC programmer
    1 month ago
    Part-time
    Garden City

    We are seeking a skilled and detail-oriented PLC Programmer to design, program, troubleshoot, and maintain programmable logic controller (PLC) systems used in industrial automation and manufacturing. The ideal candidate should have strong technical and problem-solving skills and experience working with automated machinery and control systems. Responsibilities: Develop, program, and modify PLC control systems for machinery and automated equipment. Troubleshoot and diagnose PLC, electrical, and automation system issues. Install, configure, test, and commission PLC-based control systems. Read and interpret electrical schematics, wiring diagrams, and control drawings. Integrate PLCs with HMIs, sensors, motors, drives, and other automation equipment. Perform system testing and make necessary programming adjustments. Conduct preventive maintenance and support equipment upgrades. Identify and resolve equipment downtime and control-system problems. Document PLC programs, system configurations, modifications, and troubleshooting procedures. Work closely with electricians, engineers, maintenance teams, and other technical staff. Follow company safety procedures and industry standards. Provide technical support and training to operators or maintenance personnel as needed. Qualifications: Previous experience as a PLC Programmer, Controls Technician, Automation Technician, or similar role. Strong knowledge of PLC programming and industrial automation. Experience with PLC platforms such as Allen-Bradley, Siemens, Mitsubishi, or Omron is a plus. Knowledge of HMI systems, VFDs, sensors, motors, and industrial control systems. Ability to read electrical schematics and technical drawings. Strong troubleshooting and problem-solving skills. Good attention to detail and ability to work independently. Engineering or technical degree/certification is preferred but not always required. Willingness to work flexible hours or respond to equipment issues when necessary.

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  • Administrative Assistant
    Administrative Assistant
    1 month ago
    $50000–$65000 yearly
    Full-time
    Westbury

    Job Summary We are looking for a reliable, organized Administrative Assistant to join our team. The candidate will have at least 3 years of administrative experience and be fluent in both English and Chinese (Mandarin). Responsibilities • Provide general administrative and clerical support to management and staff, • Answer phone calls, respond to emails, and communicate with customers, vendors, and employees, • Prepare, organize, and maintain company documents, records, and reports, • Handle data entry, filing, scheduling, and other office tasks, • Assist with payroll, invoices, purchase orders, and other basic accounting-related administrative duties, • Coordinate communication between management, employees, customers, and vendors, • Assist with daily office operations and special projects, • Maintain confidentiality and handle sensitive company information professionally, • Perform other administrative duties as assigned Qualifications • Minimum 3 years of administrative or office management experience, • Fluent in English and Chinese (Mandarin), both written and spoken, • Strong organizational and time-management skills, • Excellent communication and interpersonal skills, • Proficient in Microsoft Office and Quickbooks, • Ability to multitask, prioritize responsibilities, and meet deadlines, • Reliable, responsible, and able to work independently What We Offer • Competitive salary based on experience, • Full-time employment, • A professional and supportive work environment, • Opportunities for growth and increased responsibilities

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  • Marketing & Sales Associate
    Marketing & Sales Associate
    1 month ago
    $17–$25 hourly
    Full-time
    Garden City

    We are seeking a highly motivated and customer-focused Marketing & Sales Associate to play a key role in achieving our sales goals and delivering exceptional customer service. This position offers an opportunity to develop your product expertise and build a successful career in a fast-paced environment. Responsibilities: • Cultivate Positive Customer Interactions: Greet each customer with a professional and friendly demeanor, establishing rapport and fostering a welcoming shopping experience., • Needs Assessment Through Active Listening: Employ active listening skills to understand customer requirements through open-ended questions. Tailor product recommendations based on their unique needs and preferences., • Product Knowledge Expert: Develop a comprehensive understanding of our product line to provide clear and concise explanations of features and benefits. Demonstrate product functionality whenever possible to solidify customer confidence in their purchasing decisions., • Strategic Selling Techniques: Utilize effective upselling and cross-selling strategies to recommend complementary products that enhance customer satisfaction and contribute to increased sales. Qualifications: • Proven ability to build rapport and connect with customers in a professional and friendly manner., • Excellent communication and active listening skills., • Strong desire to learn and develop comprehensive product knowledge., • Ability to prioritize tasks, manage time effectively, and achieve sales goals.

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  • Lead Security Systems Technician
    Lead Security Systems Technician
    1 month ago
    $36–$42 hourly
    Full-time
    Plainview

    Full-time schedule: Monday–Friday, 7:00 a.m.–3:30 p.m. Compensation: Hourly wage is $36.00–$42.00, depending on technical skills and qualifications. Plus a comprehensive benefits package. This field-based position involves installing, configuring, maintaining, and troubleshooting security and communication systems at client sites. Responsibilities include working with alarm panels, access control devices, surveillance equipment, electronic locking hardware, power supplies, and low-voltage cabling. You will read floor plans and technical drawings; run, dress, terminate, and test cabling; configure IP security devices; assign static IP addresses and subnets; and integrate security hardware with local area networks. You will install, program, and service systems such as Genetec, AMAG, BOSCH, AXIS, and similar platforms. The role also includes diagnosing and repairing complex faults involving ground faults, open loops, communication dropouts, power supplies, burglar alarms, access control, cameras, and related infrastructure. Work performed must be tested, documented, and completed according to company standards. The position requires regular regional travel to client job sites throughout the metro New York and surrounding areas. Most working hours will be spent on-site. You will also lead and support field technicians, coordinate with project managers and internal team members, and work independently while maintaining a professional attitude, strong work ethic, and attention to detail. **Required qualifications: At least five years of hands-on experience in the security or low-voltage field - Direct experience installing and servicing IP camera systems, access control, and burglar alarms - Strong troubleshooting, diagnostic, mechanical, and electronic skills\n- Experience with headend wiring, punch-downs, panels, cameras, and IP-based infrastructure - Ability to read and interpret blueprints and technical drawings - Proficient verbal and written communication and problem-solving skills - Ability to work independently without supervision - Valid driver’s license and clean driving record - Ability to lift up to 50 pounds and work on ladders up to 20 feet high - Successful completion of a background check and drug test Benefits include: • Employer-sponsored retirement plan with a dollar-for-dollar company match up to 3%\n- Immediate 100% vesting and maximum investment freedom\n- Health, dental, vision, life, and AD&D insurance, • Paid vacation after six months\n- Paid birthday, holidays, sick time, and personal time\n- Referral program, • Employee discounts on travel, equipment, and more, • Company vehicle and fuel card after the probationary period After probation, the company vehicle program includes dispatching from home to the first service call, company-funded fuel, and coverage of vehicle-related commuting expenses. The employer is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, ethnicity, disability, veteran or military status, marital or familial status, genetic information, citizenship status, status as a victim of domestic violence, arrest or conviction record, caregiver status, credit history, unemployment status, height, weight, sexual and reproductive health decisions, partnership status, or any other characteristic protected by applicable law.

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  • Independiente sales representatives
    Independiente sales representatives
    2 months ago
    $80000 yearly
    Full-time
    Plainview

    KISMERA INC INDEPENDENT SALES REPRESENTATIVE | NEW YORK Kismera INC is expanding its presence in New York and seeking an experienced Independent Sales Representative to represent our professional hair-care collection across The Bronx, Queens, and Brooklyn. THE OPPORTUNITY The Sales Representative will develop and grow a portfolio of professional salon accounts, introduce Kismera INC products to salon owners and beauty professionals, and establish long-term business relationships within the territory. This is a commission-based independent contractor opportunity designed for an accomplished sales professional who is confident working independently and building a territory. IDEAL CANDIDATE • Proven experience selling professional hair-care or beauty products to salons, • Established relationships with salon owners, managers, stylists, or beauty professionals, • Strong understanding of the professional salon market, • Demonstrated ability to acquire new accounts and develop existing relationships, • Excellent communication, presentation, and negotiation skills, • Highly motivated, polished, and entrepreneurial, • Valid driver's license and reliable personal vehicle required, • Ability to travel throughout The Bronx, Queens, and Brooklyn, • Comfortable managing an independent sales territory RESPONSIBILITIES • Develop new salon accounts throughout the assigned territory, • Present the Kismera INC collection to salon owners and professionals, • Build and maintain strong, long-term client relationships, • Grow existing accounts and identify new business opportunities, • Represent the Kismera INC brand with professionalism and integrity, • Monitor market trends and competitive activity, • Manage sales activity, follow-ups, and account development independently WHY KISAMERA INC This is an opportunity to represent a distinctive professional hair-care brand while developing a valuable network of salon relationships throughout New York. We are seeking individuals who understand that luxury is not simply a product — it is the experience, the relationship, and the standard behind the brand. Territory The Bronx, Queens & Brooklyn Position Independent Sales Representative Industry Professional Hair Care & Beauty Compensation Commission-Based Employment Type Independent Contractor TO APPLY Please submit your resume along with a brief description of your experience selling professional hair-care or beauty products to salons. KISMERA INC Professional Hair Care. Elevated.

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