Site Administrator
5 hours ago
Plymouth
Site Administrator Plymouth, Devon £28,000-£32,000 Permanent The Role We are seeking a proactive and organised Site Administrator & Communications Coordinator to support the day-to-day operations for a large and successful company. This is a varied, hands-on role providing administrative support across multiple departments, including HR, operations, and senior leadership. You will play a key part in ensuring smooth site coordination, efficient onboarding processes, and clear internal and external communications. This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is confident managing multiple priorities. Key Responsibilities • Coordinate site visits, including diary management, logistics, and stakeholder liaison, • Organise travel, accommodation, inductions, and onboarding for staff and visitors, • Welcome and host visitors to site, • Schedule and coordinate meetings across teams and external stakeholders, • Assist with onboarding, recruitment administration, and employee records, • Support HR processes and ensure documentation is accurate and up to date, • Manage shared inboxes, ensuring timely responses and escalation where required, • Support company communications, including website updates and internal messaging, • Maintain office resources, supplies, and shared spaces, • Manage notice boards and communication displays, • Prepare, format, and maintain reports, documents, and presentations, • Assist with requisitions and permit-to-work documentation (RAMS, forms, etc.), • Maintain environmental compliance records and systems, • Process expenses for senior leadership and board members Skills & Experience • Previous experience in an administrative, office coordinator, or site admin role – preferably within construction or similar, • Strong written and verbal communication skills, • Excellent organisational skills with the ability to manage multiple tasks, • High attention to detail and accuracy, • Proactive, flexible, and able to work independently, • Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint), • Ability to handle confidential information with discretion, • Positive attitude with a willingness to learn, • Able to thrive in a fast-paced, project-led environment, • UK driving licence and own transport Our Commitment to Inclusion As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background. Next steps: For an informal discussion please call Abbie or Cat on (phone number removed) or apply as instructed. Sphere Solutions Ltd is a leading construction recruitment agency specialising in providing top-notch staffing solutions to the construction sector. With a strong presence in Wales, Cardiff, Bristol, Gloucester, Taunton, Plymouth, Truro, and Southampton, we are committed to connecting talented professionals with the best construction job opportunities in these areas
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