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Office Assistant Your new company Hays are seeking a proactive and organised Permanent Office Assistant to support the day‑to‑day running of our client's busy Manchester City Centre office. This role is ideal for someone who thrives in a varied administrative position, enjoys being the first point of contact for staff and visitors, and is confident about managing a wide range of operational and clerical tasks.You will contribute to the smooth running of the workplace by supporting the admin function, maintaining office processes, coordinating communications, and assisting with general office duties. The role requires excellent communication, strong organisation, and the ability to manage multiple tasks efficiently. Your new role Key Responsibilities • Greet clients, visitors, and colleagues in a professional manner., • Handle incoming calls and manage general office communications, • Perform general administrative and clerical duties, including filing, updating documents and maintaining accurate records., • Manage incoming and outgoing mail, deliveries, and international shipping coordination., • Assist in organising meetings, tidying meeting rooms, and ensuring shared spaces are well maintained., • Monitor and replenish office supplies and oversee office equipment., • Support booking travel, accommodation, and reservations when required., • Assist with event organisation and ad‑hoc administrative projects., • Support basic bookkeeping tasks and assist with processing expense claims., • Maintain transactional admin processes within the department., • Help resolve facilities-related issues where necessary., • Follow organisational policies relating to confidentiality, data protection, health & safety, and general office procedures.What you'll need to succeed, • Strong verbal and written communication skills., • Excellent organisation, time‑management, and prioritisation abilities., • High level of attention to detail., • Confident using computers and office software., • Ability to remain calm and effective under pressure., • Professional, reliable, and discreet, • Previous experience in an office assistant or similar administrative role., • Experience working with both internal and external stakeholders., • Relevant administrative or IT qualifications (e.g., NVQ, BTEC). 4767961

Welcome to Metroline Manchester – the Newest Bee on the Block! 🐝 We’re Metroline Manchester, the newest addition to the Bee Network, buzzing in Greater Manchester since January 2025! 🚍 Back in March 2024, we were thrilled to have won four franchise contracts by the Greater Manchester Combined Authority (GMCA) – and just like that, we got to work bringing our services to life. We now operate over 200 routes on behalf of Transport for Greater Manchester (TfGM) from Hyde Road (Head Office), Tameside, Sharston and Wythenshawe depots. But who are we, really? Well, our roots go back to 1994 when Metroline first hit the roads of London. Fast forward to today, and we’re proud to be the second largest bus operator in the capital, running around 17% of the city's scheduled services. Not too shabby, right? Since 2000, we’ve been part of the global transport powerhouse ComfortDelGro, which operates in 13 countries with a fleet of over 54,000 vehicles and a team of 24,000+ colleagues worldwide. Here in the UK, our 6,000-strong team helps over one million customers get where they need to go every single day – and now, we’re doing it in Manchester too! Hop on board – we’re just getting started. 🚌✨🐝 What to expect • As an Executive Assistant you will support the CEO and Senior Leadership Team by managing workload and diary enquiries, supporting in meetings and organising events, sending reports, • Creating and maintaining visitor information, including an information pack , depot safety and signing in protocols and key members of staff, • Ensuring the efficient day-to-day management of the Head Office, including ordering stationary supplies, dealing with ad-hoc IT requests and tracking Head Office Credit Card purchases CEO Support • Use judgement to control the CEO diary and co-ordinate meetings, internally and externally, to ensure most effective use of CEO time. Meeting Organisation and Management • Schedule regular and ad-hoc meetings on behalf of the CEO and wider SMT, including periodic reviews and Trade Union meetings., • Collating reports from others including proof-reading/reformatting if needed., • Producing meeting packs/papers and distributing within required timescales., • Attend corporate meetings to take minutes and compile action logs for board and committee meetings. Employee Communications • Manage the governance of scheduled company communications and meetings including compilation of content for company newsletter. Wider SMT Support • Running regular long service reports and producing associated letters and issuing of vouchers., • Overseeing and managing MML Staff pass benefit including issuing out of staff passes for new starters and replacement passes., • Maintain annual leave trackers across Head Office teams., • Management of vehicle V5, road tax and COF paperwork., • PCN notices: receiving them, identifying depot/driver and paying them where appropriate. Event Coordination and Support • Booking travel and accommodation for MML team, including engineering apprentices., • Co-ordinate MML events including employee engagement events, long service awards plus any other ad-hoc events. Desirable Skills • Organisational skills – Highly organised, motivated and able to manage and own prioritise workload effectively and work unsupervised at times., • Confidentiality – Discrete when managing confidential matters., • Communication skills – Excellent written and spoken English with the ability to communicate clearly and at all levels., • Decision Making – Ability to quickly assess and triage incoming business and act on the CEO’s behalf to clear routine actions, delegate activity or escalate as appropriate., • Attention to Detail – A high level of accuracy and attention to detail. Proven experience of producing correspondence and documents including drafting content., • Personal resilience – able to work in a pressured environment whilst maintaining attention to detail and meet tight deadlines., • Analytical skills – proficiency in using data and metrics to identify solutions when a problem or difficult situation arises, using own initiative., • Stakeholder Management – Must be able to demonstrate credibility to build professional relationships with both employees and managers, and external stakeholders., • Customer centricity – Exceptional customer service skills with a natural flair of providing support and guidance and going ‘the extra mile’. Benefits • Free Bus Travel for yourself + 3 (companion + 2 children OR 3 children), • Free on-site parking, • Pension Scheme Contributions, • Benefits Hub, • Employee Assistance Programme Essential Criteria • Previous experience in an Executive Assistant / Personal Assistant PA role is essential within a fast-paced environment, • Computer literate with a good knowledge of MS Office and SharePoint Hours of Work Basic : 38 hours per week, Monday to Friday (4-5 days in the office) M12 6JS Flexibility may be required for hours/days worked in line with operational requirements. Salary : £35-40k dependant on experience.

Representing leading UK brands at live events, pop-ups and promotional campaigns. Delivering excellent customer experiences at every event. Our mission is simple: to connect businesses with customers through impactful events marketing campaigns that deliver results and leave a lasting impression.

A leading employment agency is looking for event staff for a global event at Manchester Central. You will be responsible for registering athletes, supplying refreshments, and supporting event management.

A transportation service provider based in Manchester is seeking an Executive Assistant to support the CEO and Senior Leadership Team.Responsibilities include diary management, event coordination, and communication governance.The ideal candidate will have exceptional organizational skills and previo

An associate or director of business rates is required for the Newcastle office of a well-respected national consultancy.Appeals, Rate Payment, Empty Rates Mitigation and Rate Audit for their national team, across the UK.Due to the continued success, the National Team is looking to expand the nation

Be Part of a Global Event at the Manchester Central! 🎉. We're partnering with a world‑renowned brand to bring an incredible event to the London Excel - and we need YOU to make it unforgettable! 🙌. Registering athletes taking part in the event.

A dynamic consultancy firm in Manchester seeks a motivated Marketing Assistant to support sales and business development.The role involves preparing marketing materials, managing client communications, and assisting with event organization.Ideal candidates should have strong organizational skills, a

A renowned aviation event organization in the UK is seeking an Assistant on a fixed-term contract to support the Merchandise Executive.

Freemans Event Partners is looking for hard-working, passionate, and energetic Catering Assistants to help power our mobile kitchens and food trucks and create unforgettable experiences for guests. This is a casual, event-based role, with shifts scheduled around event and venue fixture calendars. On

Working with the Principal Event Planner to manage event logistics, including travel and accommodation, venue liaison, delegate bookings, maintaining event management databases, and speaker/exhibitor coordination. Event logistics and client relationship role, involving all aspects of live and virtua

Draft, execute and manage detailed Banquet Event Orders (BEO) for all events, as approved by individual event organizers, ensuring all tasks leading to the event are executed efficiently on a timely manner. This person will work closely with the London events team to ensure all event details are cov

Working closely with an experienced events team, you will support the delivery of a diverse portfolio of activities including webinars, hybrid and in-person events, ceremonial occasions, dinners, receptions and high‑profile visits. To apply to this role of Event Assistant please send your CV. Prev

We are looking for an enthusiastic and dependable Event Assistant to support the successful delivery of events across Repton School. Working as part of the Enterprises team, you will play a key role in ensuring events run smoothly, safely and to an exceptionally high standard. This is a practical an

Are you ready to be at the heart of Europes most dynamic insurtech event while building skills that last a lifetime? The Insurtech Insights London 2025 Conference is calling for passionate volunteers to join our elite squad!.

A leading catering firm in Greater London is seeking an Assistant Purchasing Manager to support the procurement of food categories for prestigious events like Wimbledon.

The opportunity exists for a dynamic, motivated and experienced Assistant Event Director to join the 54 team, to oversee the delivery of major events on behalf of 54’s international client portfolio. As a senior role in the 54 event division the candidate must have extensive project management exp

The opportunity exists for a dynamic, motivated and experienced Assistant Event Director to join the 54 team, to oversee the delivery of major events on behalf of 54’s international client portfolio. Take ownership of detailed event budgets, forecasting and cost control, working closely with Event

We are looking to recruit an energetic Events Assistant for our beautiful meeting and events space at Derbyshire House, in Kings Cross St Pancras. The ideal Events Assistant will come from an operational role either within hotels, conference/events operations, or within a corporate establishment. Ev

A dynamic events company is looking for 20+ exceptional temps to support with ad-hoc event days throughout the year across London. Event Assistants – Ad Hoc Temporary Work | London. Next event dates: 9th March - 12th March.

Volunteer Opportunity — Event & Operations AssistantAll expenses paid. Experience in event planning, charity operations, and community work. Assisting with the planning and coordination of upcoming community events.

Are you ready to be at the heart of Europes most dynamic insurtech event while building skills that last a lifetime? The Insurtech Insights London 2025 Conference is calling for passionate volunteers to join our elite squad!.

A dynamic events company is seeking Event Assistants for ad-hoc temporary work in London. You will play a key role in ensuring the smooth running of events by greeting guests, distributing materials, and assisting with queries. Required skills include effective communication and reliability, with ex

A leading health charity is looking for passionate Events Assistants to support various events across the UK, from May to October 2026. You will help deliver large-scale events like Race for Life and manage a team of volunteers. Ideal candidates should have a passion for events, excellent interperso

A leading catering company is seeking Catering Assistants to help deliver top-tier food experiences at major London events. In this casual, event-based role, you will work in fast-paced settings, serving guests at iconic venues.