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Stepien Lake LLP is a boutique property law firm based in London’s West End. We have a vacancy for a property PA to join our current fee earner support team of three to provide support to fee earners and partners on their real estate work in a busy but friendly environment. Experience All candidates must have at least 5 years’ experience working as a property secretary and worked in regional/city property law firm/department. Good understanding of property matters and the conveyancing process and documentation. Duties and requirements • Drafting documents as instructed by fee earners such as contracts, completion statements, leases, and other general documentation as required., • Post completion tasks including submission of Stamp Duty Land Tax returns., • Producing, amending and formatting of legal documentation, with or without using a workflow, using Microsoft Word including digital dictation transcription and/or copy typing., • Obtaining relevant property searches through Searchflow (or similar) software., • Lodging applications, registrations and requesting searches documentation from Land Registry., • Knowledge of Anti-Money Laundering identification checks., • Understand accounting ledgers to produce bills, completion statements and raise accounts requisitions for transactions., • Filing and general administration duties including uploading of documents to client extranet/portal., • Assisting with post including franking, scanning and distribution., • Liaising with clients on the telephone and in-person., • Welcoming clients for meetings including setup of boardrooms., • Stationery and refreshments orders as necessary., • All duties as reasonably requested. Attributes • Ability to work under pressure in an organised manner and prioritise work., • Familiar using a case management system and able to work electronically., • Advanced knowledge of Office 365 - Microsoft Word, Excel and Outlook., • Exceptional typing speed and accuracy. Benefits Package includes cycle to work scheme, employee assistance program, private healthcare, pension, and interest free season ticket loan.

Legal Secretary – Conveyancing (London) We are partnering with a well‑regarded law firm in London seeking an experienced Conveyancing Legal Secretary to support their busy property team. This is an excellent opportunity for someone organised, proactive and confident working in a fast‑paced conveyancing environment. Key Responsibilities • Providing full secretarial and administrative support to conveyancing fee‑earners, • Preparing, formatting and amending contracts, transfer documents, reports and other property‑related paperwork, • Managing diaries, scheduling appointments and coordinating client meetings, • Handling client enquiries professionally via phone and email, • Opening and closing conveyancing files and maintaining accurate records, • Audio and copy typing, including digital dictation, • Conducting Land Registry and search‑related administrative tasks, • Liaising with estate agents, lenders, clients and third parties, • Assisting with billing, file management and general office administration Requirements • Previous experience as a Legal Secretary within a Conveyancing or Property department, • Strong typing and document‑production skills, • Excellent attention to detail and ability to manage multiple tasks, • Confident using case management systems and Microsoft Office, • Professional, organised and able to work independently Please apply with your most recent CV if you want to be considered for this opportunity.

Junior Legal PA – Corporate A leading London law firm is recruiting a Junior Legal PA to support lawyers within its Corporate practice. This is an excellent opportunity for a proactive and organised PA looking to build a long-term career in a professional services environment. The role You will provide high-quality, client-focused legal support to fee earners, working closely with the wider team to ensure the smooth running of matters and daily operations. Key responsibilities include: • Acting as a first point of contact for internal and external enquiries, • Building strong working relationships with lawyers and clients, • Diary management, meeting coordination and room bookings, • Arranging travel and accommodation via the firm’s preferred suppliers, • Maintaining accurate e-filing and document management systems, • Supporting billing, matter management and client set-up processes, • Assisting with CDD, conflicts checks and matter opening requests, • Updating the firm’s CRM system with client and business development activity, • Supporting business development initiatives, including client events, • Providing flexible support to other teams during busy periods About you This role would suit a Junior PA or Legal Secretary looking to develop their skills within a corporate legal environment. You will ideally have: • Previous PA or administrative experience within a law firm or professional services environment, • Strong IT skills, particularly in Microsoft Outlook, Word, Excel and PowerPoint, • Excellent typing, proofreading and attention to detail, • Strong organisational skills with the ability to prioritise effectively, • A professional, confident and client-focused approach, • A proactive mindset and willingness to take responsibility

Owen Reed is looking for a Float Legal Secretary for a top law firm in London. This is a hybrid opportunity with 4 days in the office and 1 day from home, joining a busy float team providing support across multiple departments. Owen Reed is seeking an experienced and adaptable Float Legal Secretary with strong Family Law experience to join a leading law firm. This is an exciting opportunity to become part of a valued float team providing high-quality secretarial and administrative support across departments during periods of holiday, sickness or where additional support is required. The Role As Float Legal Secretary, you will provide broad secretarial and administrative support to fee earners, stepping into different teams at short notice and adapting quickly to varying workloads and priorities. Key Responsibilities • Provide high-quality secretarial and administrative support to fee earners across multiple departments, • Step into departmental support roles at short notice during absences or periods requiring additional support, • Prepare, format and proofread legal documents, correspondence and presentations, • Maintain physical and electronic files, including opening, closing and archiving matters, • Assist with case management systems, conflict checks and billing tasks, • Manage diaries and schedules for fee earners, • Handle administrative tasks including scanning, printing, binding, photocopying and related support, • Work confidently with fee earners at all levels and adapt quickly to unfamiliar work, • Strong Family Law experience is essential, • Previous legal secretarial experience within a comparable environment, • Excellent knowledge of legal terminology, procedures and relevant technology, • Passion for delivering exceptional client service, • Excellent attention to detail, accuracy and organisational skills, • Ability to work confidently and effectively under pressure, • Strong verbal and written communication skills, including professional phone etiquette, • High levels of discretion and ability to manage confidential information appropriately, • Ability to use initiative, adapt quickly and think laterally, • Self-motivated, proactive and able to organise work with minimal supervision, • Strong time management skills and a flexible approach to work, • Ability to build and maintain strong working relationships and contribute positively as part of a team, • Advanced technical skills in Microsoft Office, Zoom and Microsoft Teams, • Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax and iManage is advantageous, although training will be provided, • Fast and accurate typing speed of at least 65 words per minute, • Good business writing and numeracy skills, • Reliability and commitment to delivering work to a high standard

AJ Chambers are working with a top West End Law firm who are looking for a Legal PA to support partners and fee earners within the Employment team. The role involves managing complex diaries, coordinating client communications, preparing legal documents, and ensuring the smooth running of day-to-day matters. Key Responsibilities Administrative Support • Provide proactive secretarial and administrative support to partners, associates, and trainees in the Employment team., • Manage complex diaries, schedule meetings, and coordinate appointments., • Arrange travel and accommodation where required., • Screen and manage incoming calls and emails. Document Management • Prepare, format, and amend legal documents including:, • Employment contracts, • Settlement agreements, • Tribunal documentation, • Client correspondence, • Produce documents using Microsoft Office and document management systems., • Ensure documents are filed and stored in accordance with firm procedures. Client Liaison • Act as a key point of contact for clients and internal stakeholders., • Coordinate meetings, calls, and conference arrangements., • Maintain high levels of client confidentiality and professionalism. Case and Matter Management • Assist with opening new matters and maintaining case files., • Manage filing systems (electronic and hard copy)., • Track key deadlines including tribunal dates and client deliverables. Billing and Financial Administration • Prepare and process client billing., • Assist with time entry for fee earners., • Monitor expenses and disbursements. Team Support • Provide wider administrative support to the Employment team where needed., • Assist with team projects, events, and internal initiatives. Skills & Experience Essential • Previous experience as a Legal PA or Legal Secretary, preferably in Employment law or litigation., • Strong organisational and time management skills., • Excellent written and verbal communication., • Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)., • Ability to manage multiple priorities in a fast-paced legal environment. The role offers great benefits, hybrid working and a competitive salary Please contact Ella at AJ Chambers to discuss in more detail

Arthur are working exclusively with a client to hire a Company Secretary to join their Legal & Compliance team. This is an excellent opportunity for an experienced governance professional with a background in insurance or financial services who thrives in a fast-paced, regulated environment. Key Responsibilities • Lead company secretarial activities including drafting agendas, board and committee minutes, written resolutions, and corporate materials, • Coordinate board and committee meetings, including preparation and stakeholder management, • Support the delivery of robust corporate governance frameworks, • Maintain statutory registers and manage regulatory filings and applications, • Ensure legal, regulatory, and compliance records are accurate and up to date, • Assist with annual and periodic filings and reporting obligations, • Prepare legal documentation and support transactional and administrative projects, • Provide administrative support to the Legal & Compliance function, • Support disaster recovery planning and processes, • Assist with due diligence, KYC requests, and auditor engagement, • Monitor and report on legal and regulatory developments Required Qualifications & Experience • 6–10 years’ company secretarial experience within a law firm, corporate legal department, or professional services environment, • Proven expertise in meeting preparation and high-quality minute taking, • Experience within insurance or financial services, • Degree qualified with a CILEx qualification or equivalent paralegal training, • Familiarity with regulatory bodies and filings (e.g. Companies House, PRA, FCA, Lloyd’s and/or CBI), • Strong organisational skills with the ability to manage multiple priorities and deadlines, • Proactive, professional, and approachable with a “can-do” mindset, • Able to work both independently and collaboratively, • Strong written and verbal communication skills with exceptional attention to detail, • Proficient in Microsoft Office and Board Vantage If you’re looking to take the next step in your company secretarial career within a collaborative and high-performing team, we’d love to hear from you. Apply now or reach out for a confidential discussion.

Secretary Support Manager – London (Hybrid) A leading City law firm is seeking a Secretary Support Manager to oversee operations across a number of key departments. This is an excellent opportunity for either an established Manager or a strong Senior-level candidate ready to step up into a broader, more strategic role. The Role You will be responsible for the smooth operational running of multiple teams, acting as a key link between Partners, fee earners and business services functions. This is a hands-on position suited to someone who can quickly embed themselves, add value and drive efficiencies. Key Responsibilities • Oversee the day-to-day operations of assigned departments, • Manage, mentor and develop a team of PAs, • Support senior stakeholders with projects and operational initiatives, • Act as a central point of contact across Finance, HR, IT and BD teams, • Monitor utilisation, workflow and team performance, • Oversee billing processes, WIP and debt management, • Support business development activity and client initiatives, • Drive continuous improvement across processes and systems Candidate Profile • Minimum 5 years’ experience within a business support or PA function, • Previous management experience is essential, • Background within a law firm or wider professional services environment preferred, • Strong organisational, communication and stakeholder management skills, • Confident, proactive and able to operate in a fast-paced environment

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

📍 London | Hybrid Working (4 Days Office / 1 Day WFH) 💷 £45,000 – £55,000 + Excellent Benefits A leading London-based law firm is looking for an experienced and highly organised Legal PA to join their busy and collaborative team. This is a fantastic opportunity for a polished professional who thrives in a fast-paced legal environment and enjoys being a true right-hand support to senior stakeholders. You’ll play a key role in keeping the team running smoothly, managing complex diaries, coordinating meetings, preparing legal documentation, and building strong relationships across the business. The Role • Extensive diary and inbox management, • Coordinating meetings, travel, and client events, • Preparing, formatting, and amending legal documents, • Managing billing, expenses, and file administration, • Acting as a key point of contact for clients and internal teams, • Supporting fee earners with day-to-day organisation and priorities About You • Previous experience as a Legal PA or Legal Secretary within a law firm, • Strong organisational and communication skills, • Highly professional with excellent attention to detail, • Confident managing multiple priorities in a busy environment, • Strong IT skills including Microsoft Office What’s on Offer • Competitive salary of £45,000 – £55,000, • Hybrid working model (4 days office / 1 day home working), • Supportive and collaborative culture, • Modern London offices, • Excellent progression and long-term development opportunities If you’re a proactive Legal PA looking for your next move within a respected and forward-thinking firm, we’d love to hear from you.

📍 London | Hybrid Working (4 Days Office / 1 Day WFH) 💷 £45,000 – £55,000 + Excellent Benefits A leading London-based law firm is looking for an experienced and highly organised Legal PA to join their busy and collaborative team. This is a fantastic opportunity for a polished professional who thrives in a fast-paced legal environment and enjoys being a true right-hand support to senior stakeholders. You’ll play a key role in keeping the team running smoothly, managing complex diaries, coordinating meetings, preparing legal documentation, and building strong relationships across the business. The Role • Extensive diary and inbox management, • Coordinating meetings, travel, and client events, • Preparing, formatting, and amending legal documents, • Managing billing, expenses, and file administration, • Acting as a key point of contact for clients and internal teams, • Supporting fee earners with day-to-day organisation and priorities About You • Previous experience as a Legal PA or Legal Secretary within a law firm, • Strong organisational and communication skills, • Highly professional with excellent attention to detail, • Confident managing multiple priorities in a busy environment, • Strong IT skills including Microsoft Office What’s on Offer • Competitive salary of £45,000 – £55,000, • Hybrid working model (4 days office / 1 day home working), • Supportive and collaborative culture, • Modern London offices, • Excellent progression and long-term development opportunities If you’re a proactive Legal PA looking for your next move within a respected and forward-thinking firm, we’d love to hear from you.

Legal Secretary at US Law Firm Elite US law firm based by London Bridge is seeking a Legal Secretary on a full-time, permanent basis due to exciting growth in their London office to join their Funds team. • Competitive salary, • Tremendous employee benefits, • Hybrid working – 4 days office / 1-day WFH, • London Bridge Legal Secretary at US Law Firm Key Responsibilities: • Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder), • Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder, • Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner, • Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed., • Updates calendar with deadlines and adjusts as deadlines are modified, • Coordinates, compiles, organises, and prepares materials for meetings and clients, • Arranges client meetings, schedules conference calls in multiple time zones, • Performs and researches conflict checks on new clients and matters Legal Secretary at US Law Firm Skills & Requirements: • Previous legal secretarial experience within a law firm environment in order to produce accurate legal documents, • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required, • Exceptional computer skills with the ability to learn new software applications quickly, • Excellent communication skills, both written and oral., • Effective interpersonal skills and the ability to interact with people at all levels., • Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances., • Excellent IT skills (Word, Excel, and Outlook)

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience handling complex legal documentation. Desirable • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella or Jess at AJ Chambers

A highly regarded London law firm is looking for an experienced Legal Secretary to join its successful Real Estate Disputes team, supporting a group of Senior Associates, Associates and Trainees within a fast-paced and collaborative environment. This is an excellent opportunity for a polished and proactive Legal Secretary who thrives on organisation, enjoys being at the centre of a busy team, and can confidently manage multiple priorities with professionalism and attention to detail. The Opportunity Working closely with fee earners, Executive Assistants and central support teams, you’ll play a key role in keeping the team running efficiently while delivering exceptional internal and client-facing support. This position would suit someone who is highly organised, adaptable, confident managing competing deadlines, and enjoys taking ownership of their workload in a professional services environment. Key Responsibilities • Managing and coordinating workflows across the team, • Monitoring inboxes and calendars on behalf of fee earners, • Organising meetings, diary management and all related logistics, • Preparing, formatting and proofreading legal documents and correspondence, • Acting as a professional first point of contact for clients and internal stakeholders, • Supporting billing, compliance and expense processes, • Working collaboratively with Executive Assistants, Legal Secretaries and wider business support teams, • Providing seamless support during team absences and peak periods, • Maintaining discretion and confidentiality at all times What We’re Looking For • Previous Legal Secretary experience within a law firm ideally within a Litigation group, • Strong organisational and prioritisation skills, • Excellent communication and stakeholder management abilities, • High attention to detail and strong document formatting skills, • Ability to remain calm under pressure and manage competing deadlines, • A proactive, team-focused and adaptable approach Why Apply? • High-performing and respected disputes team, • Friendly, down-to-earth culture, • Hybrid working model, • Genuine work/life balance focus, • Excellent long-term development opportunities, • Beautiful Central London offices, • 🕘 Hours: Shift pattern between 8:30am – 6:30pm (7-hour working day) For more information please apply directly or contact Jess at AJ Chambers.

A top Mid-Tier Law Firm based in the City of London has a busy and exciting role in Legal Private Client team with a specialist focus on Tax and Estate Planning. This role will be offered on an initial 8 month FTC with the potential to go permanent. Responsibilities: As a Legal PA, you will provide secretarial and administrative support to a minimum of 6 fee earners in the Tax & Estate Planning team. Where necessary, you will also be required to provide additional support to secretarial and fee earner staff within the department/wider firm. You also will be one of a team of people who organise travel arrangements (air/train tickets) for fee earners in the firm. • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Skills and Experience • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential. Person Specification • Ability to prioritise work effectively when under pressure and deal with competing workloads., • Ability to work without supervision and use own initiative to ensure tasks are completed., • Highly organised with excellent attention to detail., • Professional and flexible in approach to both work and colleagues., • Excellent communication skills and ability to deal with people at all levels across the firm, • Formal secretarial training is desirable but not essential., • The normal working hours for this role are 9.30- am – 5.30 pm Monday to Friday but candidates should be prepared to work outside contractual hours as and when required. For more information, please apply directly or contact Jess at AJ Chambers.

Prestigious US Law Firm | London | Up to £65,000 | 4 Days in Office A prestigious US law firm with an outstanding reputation is seeking a sharp, proactive and highly organised Legal Secretary to support a busy Partner in a high performing funds team. You will provide administrative and secretarial support across a varied workload for the Head of Funds. Key Responsibilities • Complex diary and inbox management, • Coordinating in person and hybrid meetings, • Travel booking, itineraries and logistics, • Billing, invoices and expense reports, • Preparing, amending and formatting legal documents, • Liaising with clients, internal teams and external contacts, • Supporting business development and client engagement activities, • Maintaining confidential files and records, • Supporting ad hoc projects and wider team needs You will ideally have: • 3 to 6 years’ experience as a Legal PA, Legal Secretary, Executive Assistant or Team Assistant, • Experience supporting Partners, senior lawyers or senior executives, • Solid MS Office skills, including Word, Excel and PowerPoint, • Experience with billing, expenses and document management systems, • The ability to juggle competing priorities in a busy environment The Opportunity • Salary up to £65,000 with 4 days in the office, • Join a prestigious US law firm with an outstanding market reputation, • Work closely with senior lawyers in a professional environment, • Excellent opportunity for a polished Legal PA looking for a top-tier platform This role would suit a confident Legal PA / Legal Secretary who thrives in a fast paced legal environment and enjoys providing high quality support to senior stakeholders.

Legal PA – Corporate (12-Month FTC) International Law Firm | City of London | £50,000 An award-winning international law firm is seeking an experienced Legal PA to join their highly regarded Corporate team on a 12-month fixed-term contract. This is a fantastic opportunity to work within one of the firm’s most successful and dynamic practice areas, providing first-class support to a small allocation of Corporate lawyers. The role offers real variety, a collaborative culture, and the chance to work in a firm consistently recognised for excellence in both client service and employee engagement. Key Responsibilities: • Providing proactive and high-quality PA support to a small group of IP fee earners, • Extensive diary and travel management across multiple time zones, • Preparing, editing, and formatting complex legal documents and correspondence, • Managing billing, expenses, and client file administration, • Liaising confidently with clients and internal stakeholders at all levels, • Assisting with business development activities and client events as required About You: • Proven experience as a Legal PA or Legal Secretary, • Exceptional organisational skills with strong attention to detail, • A confident communicator who thrives in a fast-paced, professional environment, • Proactive, adaptable, and able to anticipate the needs of busy lawyers This is a superb opportunity for a polished Legal PA who enjoys working closely with a small team and being an integral part of a high-performing corporate practice. If you’re looking to join a leading international firm that truly values its people, offers hybrid working, and fosters career growth, we’d love to hear from you.

Exciting opportunity with our client to help build global infrastructure and teams from the ground up. We will share more about our client! What makes this especially compelling is that you’re not just stepping into a role — you’re helping shape how the business operates moving forward, with real visibility and impact. It’s a chance to be part of a well-known global brand at a pivotal moment of their transformation and growth. Role Overview We are looking for an exceptional Company Secretary (CoSec) to lead the governance and corporate secretarial vision, strategy, and execution for a standalone business being carved out of its existing corporate parent. The Company Secretary will play a pivotal role in shaping the future of a multi‑billion‑dollar, 6,000+ employee global company operating in more than 120 countries. This role is ideal for a proven corporate governance leader who appreciates complexity, transformation, and value creation, and who wants to own and enhance the company secretarial agenda with autonomy and strong sponsorship from a leading private equity-backed joint venture. Key Responsibilities Separation, Stand-Up & Transition • Assume end‑to‑end leadership of the NewCo CoSec function upon transition from carve-out mode to business‑as‑usual, taking formal ownership of systems, contracts, processes, and governance frameworks., • Partner closely with executives, directors, JV partners (including PE sponsors), and other senior leaders to confirm and refine the target‑state governance and corporate secretariat operating model across the NewCo and its legal entities., • Support ensuring Day 1 readiness and continuity for all core CoSec activities, including Board and committee support, statutory filings, share registers, director and officer appointments, and legal entity management, • Assist with Seller-led entity formation and legal reorganisation activities, ensuring alignment with separation timelines and Day 1 readiness., • Provide input into the integration of governance during the sign-to-close period, including interim decision-making frameworks, oversight structures, and early-stage board and compliance set-up pre-close., • Contribute to policy development and governance model mobilisation, including prioritisation of Day 1 / 100-day policies and coordination of key governance-related hiring and onboarding activities., • Support a smooth handover from external programme teams and advisors, ensuring knowledge transfer, clear ownership, and continuity of key activities post close. Board, Governance & Compliance • Own and maintain the group’s governance framework, including Board and committee terms of reference, matters reserved for the Board, delegated authorities, and decision-making protocols., • Coordinate all Board and committee activities, including annual calendars, agendas, paper preparation, minute‑taking, and action tracking, ensuring high‑quality information and effective meetings., • Oversee statutory and regulatory compliance for all legal entities, including company filings, registers, director obligations, corporate records, and company name changes as required., • Support the governance of key group‑wide policies, ensuring alignment with the governance framework and joint venture sponsor expectations. Global Entity Management, Delegations & Assets • Own the legal entity lifecycle management framework covering more than 120 countries, including corporation, director/officer appointments and resignations, changes to share capital, and dissolutions where appropriate., • Oversee the custody and control models for all statutory physical assets (seals, chops, stamps, minute books) and digital records, including chain-of-custody processes and periodic reviews., • Ensure registered office arrangements, statutory books, and other entity-level requirements are implemented and maintained post-close. Leadership, Risk & Stakeholder Management • Embed CoSec considerations into the broader risk and controls framework., • Act as a trusted partner to the General Counsel, executives, board, and other senior stakeholders, and support shareholder-related processes for the PE sponsor and minority investors., • Develop key governance contacts across the business, building governance awareness and capability across the organisation. External Providers, Systems & Contracts • Provide strategic oversight of CoSec advisory and outsourcing providers, including primary advisory firm(s), entity administration providers, registered agent services, director training services and local notaries., • Own ongoing management of related contracts (including entity databases and other third-party services), ensuring service quality and clear SLAs., • Assess balance of outsourced vs. in-house activities over time, based on risk, cost and capability, and adjust the operating model accordingly. Experience & Qualifications • Proven company secretary or governance leadership experience in a large‑scale global company, ideally within an industrial or manufacturing environment., • Strong track record of working with Boards, Chairs, and C‑suite executives, with the presence and credibility to operate as a trusted adviser., • Experience supporting carve‑outs, large transformations, or complex group reorganisations involving multiple jurisdictions., • Demonstrated ability to operate across multiple regions and legal entities, managing governance and entity‑level complexity in a global footprint., • Deep technical knowledge of UK company law and corporate governance, with familiarity with international governance practices and regulatory expectations., • Strategic mindset paired with hands‑on operational discipline; ability to take over and optimise a newly implemented operating model, not just run a steady‑state function., • Relevant professional qualification (e.g., Chartered Governance Professional / Chartered Secretary, qualified solicitor, or equivalent) strongly preferred. What Makes This Opportunity Unique • Iconic brand: Help shape the governance foundation of a globally recognised lubricants brand with strong market visibility., • Transformation at scale: Lead governance and company secretarial activity for a complex, multi‑jurisdictional group operating in over 120 countries and across multiple legal entities., • High-impact role: Directly influence Board effectiveness, decision‑making quality, regulatory compliance, and governance culture across the organisation., • Autonomy with strong sponsorship: Operate with clear backing, decision velocity, and a sharp value‑creation mandate within a private equity-backed joint venture. Compensation Competitive executive compensation package

AJ Chambers have a great role for a Legal Secretary to join a busy Litigation team within a top Law Firm in Central London. Main duties will include but not limited to: • Prepare, format, and amend legal documents and correspondence (e.g., claim forms, witness statements, court bundles)., • Manage fee earners’ diaries, schedule appointments, and coordinate meetings and court dates., • Open and close files, ensuring compliance with firm and regulatory procedures., • Conduct Land Registry and Companies House searches and prepare simple reports., • Draft routine correspondence and assist with court form submissions and applications., • Manage billing processes including preparing invoices, timesheet entries, and liaising with accounts., • Liaise with clients, counsel, court staff, and third parties professionally via phone, email, and in person., • Ensure file management compliance including archiving, document storage, and file reviews., • Handle administrative tasks such as photocopying, scanning, filing, and post distribution., • Support with case preparation including bundling and pagination of legal documents for hearings and trials. Skills and Experience Required: Essential: • Previous experience as a legal secretary in property litigation or general litigation., • Strong working knowledge of legal terminology, court procedures, and document formats., • Excellent typing and audio transcription skills (60+ wpm)., • Proficient in MS Office Suite (Word, Outlook, Excel, etc.) and legal case management systems., • High level of attention to detail and strong organisational skills., • Ability to manage time effectively and work under pressure., • Professional telephone manner and client service skills., • Experience supporting multiple fee earners., • Knowledge of electronic court filing systems (e.g., CE-File)., • Familiarity with billing software (e.g., Elite, SOS, or similar systems). Personal Qualities: • Proactive and self-motivated., • Calm and composed under pressure., • Team player with a flexible, can-do attitude., • Strong written and verbal communication skills., • Client-focused with a commitment to delivering a high-quality service. Qualifications: • Legal Secretarial Diploma or equivalent experience preferred. The role will offer a competitive salary and hybrid working For further information please contact Ella Britton

Antitrust Legal Secretary Join one of our most prestigious international law firm clients on a hands-on and rewarding opportunity for a Legal Secretary to join the Anti-Trust team on a full-time, permanent basis. • Highly competitive salary and excellent employee benefits, • 09:30-17:30 working hours, • Stunning offices near St Paul’s Cathedral We’re looking for resourceful team-players who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive, and efficient. Antitrust Legal Secretary Key Responsibilities: • Actively manages fee-earners' diaries, exercises good judgment with regard to priorities and urgency and resolves conflicting appointments., • Proactively manages fee earners' and own inbox, ensure that client/matter related emails are dealt with and filed in iManage on a timely basis., • Assisting with the billing process with the Accounts team., • Proactively assists with opening new clients and matters, conflict checks and drafts/amends engagement letters., • Arranges travel and prepares itinerary., • Takes responsibility for managing fee-earners' contacts and keeping InterAction up to date., • Maximises the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensures that all client files, whether electronic or hard copy, are kept complete and up to date., • When required by fee earner, inputting timesheets onto Intapp Time., • Document processing; proof reading of work to ensure that completed documents have been produced to an appropriately high standard., • Completion and submission of expense forms using correct client or office charge code (travel expenses and other expenses). Antitrust Legal Secretary Skills & Requirements: • At least two years’ previous experience of supporting at associate level or equivalent in a corporate, legal or banking environment., • Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications., • Strong writing and communication skills., • A critical eye for detail and consistency., • Well organised and demonstrates the ability to multi-task., • Positive, professional attitude and able to remain calm under pressure.

Legal PA ( 8-month FTC) Tax & Estate Planning Law Firm based in Central London who is recognised as one of London’s leading national and international Tax & Estate Planning practices is seeking to hire a Legal PA ( 8-month FTC) Tax & Estate Planning. As a Legal PA in the Tax & Estate Planning team, you will provide secretarial and administrative support to at least six fee earners: four partners, one associate and a trainee • Salary to £46,700, • Hybrid Working, • Excellent employee benefits Legal PA ( 8-month FTC) Tax & Estate Planning Key Responsibilities: • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Legal PA ( 8-month FTC) Tax & Estate Planning Skills & Requirements • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential.

Legal EA (Executive Assistant) Top US Law Firm London (4 days in the office, 1 day from home) Are you an EA seeking a new challenge in a fast paced and demanding, but rewarding role? This could be the perfect opportunity for you! The Firm They are an elite US law firm and this role is to work 1:1 with one of the top performing partners. They are extremely busy and require an EA who is always one step ahead and enjoys anticipating the partners needs, and often arranging / changing plans at the last minute. The Role Working in the transactional / corporate team where multiple deals are closing at any time, you will support the partner with: • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Minimum 5 years EA experience in a law firm supporting a corporate / finance / tax team, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills, • Resilience and adaptability Lunaria Partners are advertising this legal PA, legal EA, executive assistant, legal secretary role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

A highly regarded, boutique law firm in Central London is seeking an experienced and adaptable Float Legal Secretary to join its established Business Services team. This is an excellent opportunity for a confident and proactive legal secretary who thrives in a varied, fast-paced environment. The successful candidate will provide high-quality secretarial and administrative support across multiple departments, stepping in at short notice to cover absences and provide additional assistance where required. The Firm Our client is a well-established, multi-partner law firm with a long-standing heritage and an outstanding reputation in private client and family law. The firm is consistently recognised in leading legal directories for the quality of its work and offers a collaborative and professional working environment from prestigious Central London offices. The Role • Preparing, formatting, and proofreading legal documents and correspondence, • Managing diaries, scheduling meetings, and coordinating appointments, • Maintaining and organising both physical and electronic filing systems, • Assisting with case management systems, conflict checks, and billing processes, • Providing administrative support including scanning, printing, and document binding, • Acting as a reliable point of support during busy periods, holidays, and absences Key skills and attributes include: • The ideal candidate will be an experienced Legal Secretary with the ability to integrate seamlessly into new teams., • Excellent attention to detail and organisational skills, • Professional, discreet, and confident handling sensitive information, • Strong interpersonal skills with the ability to build relationships at all levels, • Fast and accurate typing speed (minimum 65 wpm), • Experience with legal systems such as SOS Connect, BigHand/Diktamen, Nuance/Kofax, and iManage would be advantageous, though training will be provided., • High level of competency in Microsoft Office, Zoom, and Microsoft Teams Benefits • Private medical insurance, • Life assurance and income protection, • Health cash plan and wellbeing support, • Employee assistance programme, • Pension scheme, • Discretionary bonus scheme, • Interest-free season ticket loan, • Cycle to work scheme, • Gym and wellbeing benefits, • 25 days’ annual leave, with option to purchase additional days If you feel you would be suitable please apply directly or contact Jess at AJ Chambers.

Executive Assistant Award-Winning US Law Firm – Liverpool Street, London £40,000 – £45,000 + Excellent Benefits Are you looking to take the next step in your career? An award-winning US law firm, just a stone’s throw from Liverpool Street station, is seeking a proactive and adaptable individual to join their highly-regarded London team. Whether your background is in corporate or litigation, the firm is open-minded – what matters most is your attitude and willingness to learn. You’ll be working alongside high-performing lawyers in a collaborative and fast-paced environment, supporting them with a wide range of executive and legal admin duties. What you'll be doing: • Providing high-level support to Partners and Associates, including diary management, travel coordination and meeting scheduling, • Preparing, proofreading and formatting legal documents and correspondence, • Liaising with clients and internal departments to ensure seamless communication, • Managing billing and time entry processes, • Assisting with ad hoc projects and supporting broader team needs as required What they're looking for: • Previous experience as an Executive Assistant or Legal PA or Legal Secretary in a law firm (corporate or litigation), • A positive, can-do attitude and a genuine eagerness to learn and grow, • Excellent communication and organisational skills, • Strong attention to detail and the ability to juggle multiple priorities, • Tech savvy with good knowledge of Microsoft Office Suite Why apply? • Join a prestigious US firm with a reputation for excellence, • Supportive and inclusive culture with a focus on personal development, • Modern offices in a prime City location, • Competitive salary and generous benefits package If you're looking for a firm that will invest in your future and offer exposure to high-quality international work, apply today to find out more.

An exciting opportunity has arisen for a legal secretary to join a well-established London based law firm. The successful applicant will be responsible for providing comprehensive secretarial support to the real estate department. You will support a team of lawyers with a variety of tasks including

Job Title: Float Legal Secretary / Float Legal Assistant Required. An established and highly regarded law firm with offices across North London and Hertfordshire is seeking a confident and adaptable Float Legal Secretary or Float Legal Assistant to provide full time, permanent support across multipl

We are seeking a Legal Secretary to join our law firm client within their Intellectual Property team provide high-level administrative and work management support to fee earners within.

LEGAL SECRETARY - ANTITRUST - TOP US LAW FIRM!. This is top US law firm Law is now in need of a talented Legal Secretary to support Counsel & Associates in their fast-paced Antitrust team.

Birchrose Associates is representing a leading London law firm, recognised in Chambers and The Legal 500, seeking an experienced Float Legal Secretary to join its established Business Services team. Our client, a leading London law firm with an outstanding reputation in private client, family and co

Supporting business development activities including preparing pitches, updating CVs and credentials. This Legal PA position is a full time, permanent role, working Monday - Friday 9. At least 4 years' previous Legal Secretary / Legal PA experience within a law firm (essential).

Residential Conveyancing Legal Secretary. Join a highly regarded regional law firm as a Residential Conveyancing Paralegal or Legal Secretary. If you are an experienced Residential Conveyancing Paralegal or Legal Secretary looking for a secure role within a respected firm that values quality, teamwo

Junior Real Estate Legal Secretary. Top UK law firm is seeking to hire a Junior Real Estate Legal Secretary for their thriving Real Estate team which is at the heart of the London office. Junior Real Estate Legal Secretary Key Responsibilities:.

Strong Legal secretarial / document skills are imperative, as well as the above mentioned 'can-do' attitude to your role!.

Are you an experienced Legal Secretary with Commercial Real Estate experience, looking for a high quality FTC within a leading, people-focused law firm? This is an exciting opportunity to join a prestigious West End firm, supporting a large and highly regarded Real Estate group at a key time of grow

NEW ROLE** Part-time Legal Sec - Corp Tax - Top US Firm - 3 days pw (Mon, Tues, Wed). This exceptionally friendly US Law firm based near Liverpool Street Station is currently seeking a Legal Secretary with a minimum of 3 years experience gained within a commercial City law firm to support a team of

Legal Secretary (Part-time) Key Skills and Requirements:. An elite leading global Law Firm with stunning city offices is seeking to hire a Part-time Legal Secretary to join their Tax team in London. Legal Secretary (Part-time) Key Responsibilities:.

Conveyancing Legal Secretary South East London Salary - £24,000 to £30,000 DOE Full-Time, Permanent, office based Premier Recruitment Group is recruiting for a renowned Conveyancing Law firm based in South East London, dedicated to providing exceptional service and expertise to t

We are working with a highly reputable law firm in London who are seeking a Junior Secretary to join their patents team on a full-time, permanent basis.

Our client is ideally looking for a talented junior Secretary or Junior PA, who ideally will have 18 months -2 years minimum legal experience in a law firm as a minimum, as the salary offered is ranging to accommodate experience.

Previous experience as a Legal Secretary within conveyancing. This is a fantastic opportunity for a Legal Secretary seeking a hybrid role within an established law firm in North West London. A well-established and highly regarded law firm based in North West London is seeking an experienced Legal Se

Part‑Time Legal Secretary (Monday–Wednesday).A leading law firm in London is seeking an experienced Legal Secretary to join its secretarial team on a part‑time basis, supporting busy lawyers in a fast‑paced, professional environment.Stunning offices close to Liverpool Street.Providing high��

We are looking for Secretaries/PAs/EAs with law firm experience, this can be anything from 2+ years! The main thing is that you’re passionate about the work you do, have great energy and enthusiasm, and are driven to work hard!. Are you an experienced Secretary/PA/EA looking for your next role in

A prestigious US law firm in London is seeking a highly skilled Legal Secretary.

A leading law firm in Central London seeks a skilled Legal Secretary with conveyancing experience.

An international law firm seeks an experienced Legal Secretary to provide exceptional secretarial and administrative support in their Baker Street office. The ideal candidate will have at least 2 years of Legal Secretary experience within a law firm, particularly in a Corporate and Commercial team.

A progressive law firm is seeking a talented Legal Secretary to join its Corporate team in London. Ideal candidates will have a minimum of 4 years of legal secretarial experience, strong MS Office skills, and a client-focused approach.

A well-established London law firm is seeking an experienced Private Client Legal Secretary / Assistant to join its friendly and highly regarded team.

Have some experience working as a legal secretary or similar with ideally some experience and interest in family & child care law. We are a multi-office, multi-service Legal 500 and Chambers & Partners firm recognised for excellence in a variety of legal fields. Family Team Legal Secretary - Barnet

Our client, an award-winning and highly regarded international law firm, is seeking a professional Legal Secretary to join their Baker Street office. The ideal candidate will be an experienced and highly capable Legal Secretary, delivering first‑class, client‑focused secretarial and administrati