Facilities Admin
9 days ago
Warrington
Facilities | Admin | Scheduling | Immediate start | Warrington | £13.27phr + holiday pay We are seeking a highly organised and proactive Facilities Coordinator to oversee the effective operation of the site’s CAFM system and support the Facilities Management team. The ideal candidate will be a confident communicator with strong planning skills, able to manage both planned and reactive workflows in a fast‑paced environment. Helpdesk • Respond promptly and professionally to incoming calls and emails from the business., • Log, prioritise, and assign reactive tasks, ensuring the correct engineer or supplier is allocated., • Maintain clear communication with end users throughout the lifecycle of reactive jobs, keeping them informed of progress and expected completion times.Planning & Scheduling, • Plan and schedule PPM tasks for the engineering team and external partners, ensuring resources are effectively coordinated., • Work closely with the Lead Engineer and RFM Manager on a daily/weekly basis to ensure service levels, performance, and operational standards are consistently met.Supplier & Subcontractor Coordination, • Liaise with subcontractors as required, reviewing performance and providing feedback through the appropriate internal systems., • Obtain supplier quotations and upload them onto the internal system for client approval, ensuring accuracy and commercial awareness.Communication & Relationship Management, • Build and maintain strong working relationships with internal stakeholders, engineering teams, subcontractors, and the client., • Ensure all communications are clear, timely, and aligned with company standards.Skills & Experience Required, • Experience using a CAFM system (e.g., Concept, Maximo, Planon, CAFM Explorer, etc.), • Strong organisational and scheduling skills., • Excellent verbal and written communication abilities., • Customer-focused, with the ability to manage expectations professionally., • Ability to work under pressure and prioritise workload effectively., • Previous experience in Facilities Management or a similar support role is desirable., • Proficient in Microsoft Office tools (Outlook, Excel, Word).Personal Attributes, • Proactive and solution‑oriented, • Strong attention to detail, • Able to build rapport at all levels, • Confident in multitasking and meeting deadlines, • Team‑focused with a collaborative approach What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4751165