Human Resources Coordinator
10 days ago
Bracknell
Role Purpose To provide professional advice and respond to general HR queries in a timely and efficient manner, escalating to the HR Key Stakeholders as appropriate for our EMEA customer bases Core Responsibilities • Process hire and on-boarding of new employees by initiating the new starter checklist in a timely manner including eligibility to work checks, preparation and issue of contracts, offer letters and welcome packs to employees, • Ensure any documentation relating to an employee's lifecycle (contracts / promotions / any changes that require a signature) is processed in accordance with in-country laws, • Process key employee benefits such as Occupational Health/life assurance etc are processed (from onboarding to offboarding), • Understand the rules around local policies and ensure these are applied, • Ensure compliance to all immigration laws with the engagement of new starters and current employees including the upkeep of internal databases and personnel records, • Daily upkeep of the core People systems including input of new employees, leavers, actions associated with transfers and changes, • Daily upkeep of absence management system and provide support to end users and line managers, • Support Compliance and Risk team with due diligence training and maintenance of data on training portal(s), • Ensure all relevant information relating to payroll is entered in accordance with key process timeframes whilst ensuring 100% accuracy, • Production and distribution of weekly, monthly and other ad-hoc requested reports for both the HR and business leadership teams, • Maintain employee files with updated relevant information, • To adhere and promote best practice and the positive image of the HR Team, • Be a key stakeholder in data minimisation to constantly seek ways to streamline processes and eliminate waste, • Collaborate with HR colleagues and key stakeholders on sharing knowledge and best practice, • Assist HR colleagues with assigned projects and duties when required (including note taking on ER cases), • Work closely with Senior HR Co-ordinator and support fellow HR Coordinators Skills • Excellent collaboration skills, • Genuine interest in working within HR, with previous experience of working in a HR environment preferable but not essential, • Knowledge and awareness of basic UK and/or relevant European employment law is desirable, • Takes ownership of their personal development and seeks new challenges and responsibilities, • Quickly builds rapport with stakeholders and can effectively read situations that require escalation or a considered approach, • Proactively evaluates current processes or approach to daily work to seek new improved ways of working, • Working knowledge of Microsoft packages, • Able to manage high workloads with ability to organise and prioritise, • Able to work under pressure and still maintain a high level of accuracy and attention to detail, • Confident in communicating at all levels and to a variety of audiences Behaviours • Self-disciplined and takes ownership of set assignments for desired results, • Inquisitive and genuinely interested in understanding how their role can bring value and support the business, • A strong team player and collaborates effectively with the team and wider business, • Naturally promote best practice and the positive image of the HR Brand, • Must always conduct self in a professional manner, • Must demonstrate a high degree of confidentiality and be conscious of surroundings, • Champion of People initiatives to support Diversity & Inclusion, CSR, Employee Engagement & Wellbeing throughout the organization, • Maintain an aura of calm in all situations, • Can build partnerships and relationships across the business