Events Manager (Maternity Cover)
19 hours ago
London
Start Date: Immediate Contract Length: 10-12 months Role Overview: We are looking for an Events Manager (Maternity Cover) to lead the operation and programming at our client's London Head Offices, delivering a diverse and impactful schedule of events in collaboration with their internal teams and external partners. • Produce approximately 40 small to large experiential briefings and activations in the event space, in partnership with the Experiences, PR and Product Marketing teams., • Events will take place throughout 2025/2026 and include events such as:, • Small scale events – 1:1 product briefings, home cinema experiences, software demos for up to 10 guests., • Medium scale events – Creative workshops, interactive product demos, software demos activations for up to 20 guests., • Large scale events – exhibitions, album launches, Executive hosted receptions/parties., • Manage day to day operations, working directly with business, client and operations teams., • Support their team to drive efficient, yet effective and impactful programming., • Work on-site in their event space and at their Battersea offices as needed for planning and organisational meetings., • Manage key internal partnerships with business (Corp Comms); internal client (PM, Buzz, Marketing); Facilities, in-house catering, Real Estate, Security, EH&S., • Create, own, and manage work-back schedules ensuring project milestones are met. Role Details You will manage the following areas of planning, with the support of Polar Black Events team: • Programme scheduling, including set-up, rehearsal, live event days and operational maintenance., • Programming management and staffing., • Lighting and technical configurations, with outsourced production if required., • Event and/or spatial design and arrangement if required, including but not limited to furniture, ambiance and music, consideration for guest photography., • Event catering planning, oversight and management, in partnership with in-house caterers or third party., • Invite and guest list management., • Guest experience/flow design and planning., • Creative production of invites, signage, photo backdrops as required., • Management of annual, semi-annual or event to event refresh of art or furniture as required over time., • Provision of Front of House staffing., • Management of staffing lists and working credentials., • Staff training and briefing., • Occupancy management (in coordination with the facilities and security), • Producing and displaying signage in client approved format., • Staff uniforms, dress code or attire if required., • Parking and valet arrangements., • Contingency arrangements for inclement weather., • Maintaining client confidentiality., • Partner to utilise client approved tools, systems and software, • Event reportage and reporting summaries Health & Safety You will be responsible for planning and management of general health and safety compliance: • Communication of event emergency plans including first aid arrangements, drafting and distribution of production schedules and run of show documents (where required)., • Accessibility management., • Ensure all event operations are planned, managed, and operated safely in accordance with EH&S guidance., • Collate vendor safety documentation and certificate of insurance as required., • Ensure compliance with permit conditions and local ordinances if needed., • Report all incidents and accidents. Budgeting: You will be responsible for all contracting and payment of third-party partners working on their events in support of this scope including fixed event costs as pass-through expenses You will be responsible for gathering quotes from vendors, building event budgets, and maintaining budget throughout event life cycle: • Pre-Event Budget, • Event Budget Ideal Candidate • At least 5 years’ experience in Event Production & Logistics, • Positive and adaptable approach to problem solving., • Experience of working in house at a venue and/or client, as well as agency side is preferred., • Efficient, organised and able to juggle multiple projects at once., • Confident managing various in-house work streams and liaising with multiple stakeholders., • Skilled in Project Management - including timeline, budget and programme management., • Confident in decision making and working independently., • Good knowledge of production - construction, materials & finishes., • Good network of industry partners and vendors., • Excellent interpersonal skills, a team player, with a positive ‘yes can do’ attitude., • Proficient use of Apple / Mac products is essential., • Aptitude to maintain absolute confidentiality and discretion is paramount. Package • Salary to be discussed, • Bonus – discretionary, based on company annual results and personal performance, • Annual leave – 20 days + bank holidays. Birthday is given as a holiday day and is not included in the 20 days allowance., • Pension contribution – employer contribution of 3% of qualifying earnings & employee contribution of 5%, • Commission on new business – 10% net profit for new client acquisition, • Work laptop and phone provided