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Senior Executive Assistant About Us Imagine The Future Consulting (ITF) specialises in Commissioning, Planning and Execution services for Hyperscale Data Centres and other mission-critical facilities. We are a fast-growing engineering consultancy operating across multiple countries throughout EMEA. Over the last seven years, the business has experienced significant growth and continues to operate with an entrepreneurial, start-up mindset. Our work ranges from high-level programme strategy through to technical delivery and testing execution for global clients. We are a close-knit, highly driven team of engineers and project professionals who value collaboration, adaptability and practical problem-solving. As the business continues to grow, we are now looking for a Senior Executive Assistant to become a key operational support person within the company, with the opportunity to develop into a broader Operations Manager role over time if desirable. The Role This is a varied, hands-on and fast-paced position supporting the Director and wider business across executive assistance, office management, administration and operational coordination. This role is ideal for someone highly organised, practical and proactive who enjoys building structure within a growing business environment. The successful candidate must be comfortable handling both senior-level executive support responsibilities and day-to-day administrative or office-based tasks. This role is designed to develop over time, with an opportunity for the successful candidate to progress from Senior Executive Assistant into a broader Operations Manager position as the business continues to grow. Overview This role promises a dynamic work environment where excellence is both recognized and rewarded. As the successful candidate, you will enjoy a supportive team culture that fosters professional growth. The firm is committed to investing in its employees, offering continuous learning opportunities and a clear career path. The Senior EA will provide high-level support to the Director and Business across all areas. This is a dynamic and fast-paced position requiring excellent organisational skills, discretion, the ability to act quickly when taking direction and the ability to manage multiple priorities whilst maintaining sight of upcoming scheduled activities. The Senior EA will act as a trusted key support person for the Director, whereby they will liaise with other senior management, internal staff, and external partners, ensuring the smooth running of daily operations to enable the Director to focus on strategic business priorities. This role is suited to someone who is highly organised, proactive, process driven and comfortable operating in an extremely fast-paced environment. This role would suit a senior executive assistant who would like to progress their career further. Core Responsibilities (further details will be shared upon application) Executive & Operational Support: • Handle confidential information with the utmost discretion., • Liaise with European partners for setup and jurisdiction matters., • Review of the Director’s diary, schedule, travel, monitoring of inbox whilst travelling., • Liaise with the Director regarding priorities (daily where required), ensuring effective follow-up on actions., • Draft correspondence, contracts, reports and updates as required., • Manage incoming and outgoing emails and calls, ensuring timely responses., • Prepare meeting materials where required, take accurate notes, and ensure matters arising are actioned by the appropriate stakeholders., • Provide project support to our engineers as directed by the Director, • Liaise and assist with the Accounts department - ensure cashflow forecast is up to date on a monthly basis, • Maintain monthly bill schedule, • Run the office and include a virtual office environment, anticipate scheduling pressures, conflicts, and dependencies, and resolve issues proactively. Team Coordination: • Support the Senior Management Team with task follow-ups and progress tracking., • Assist in planning and delivering company events and business functions., • Ensure effective communication to the wider team, providing a consistent and professional point of contact., • Assist with setting up and facilitating European compliance requirements., • Co-ordinate travel arrangements for a wider team as required. Other Business Support activities: • Review company procedures and revise / implement as required., • Proof and check communications, documents before publication., • Produce business portfolio documents., • Escalate and flag any risks or issues to the director promptly so not to impact business activities or deliverables., • Checking of business correspondence and filing What we are looking for Skills Required: • Strong communication and interpersonal skills; professional and approachable as the Director’s first point of contact., • Excellent time management and organisational skills with the ability to prioritise competing demands., • Advanced IT skills advantageous, must be fully proficient using spreadsheets and ideally including Google workspace (however training will be provided), • Proactive “can-do” attitude with strong initiative., • Highly trustworthy and dependable, with the ability to work with discretion., • Not to be phased by conflict and the ability to continue to work through deadlines accordingly., • Flexible and adaptable to changing business needs., • Self-motivated, reliable, and able to work independently with minimal supervision., • Willingness to learn and grow within the role., • The ideal candidate has a minimum of 10 years in a similar position or role. This does not have to be industry specific - Financial, property or other sectors are considered., • Be able to use video conferencing and remain online on a regular basis to communicate with the director and other team members / clients., • Fully proficient with Google Workspace / Office, particularly spreadsheets and document management, • Fully Hybrid role - Whilst some flexibility exists, this is a hybrid working office, successful candidates will be expected to be in the office with occasional remote working, available depending on business requirements and Director travel schedules, however this should not be viewed as a primarily remote role. Travel to the East London office location, IG9, • Business travel within Europe completely optional if desired, • Flexibility in working hours (out of hours etc) - on occasion depending on deadlines, • Experience within engineering, property, consultancy, construction, infrastructure or similar sectors beneficial but not essential, • If you do not have all the requirements and experience but some, and are driven and can start immediately we want to hear from you Benefits • Salary negotiable depending on experience, • Pension contributions, • 28 days annual leave including bank holidays, • Training and development support, • Clear progression opportunity from Senior Executive Assistant into Operations Management as the role and business evolve, • Business expense reimbursement where applicable, • Regular employee socials

Reference: JH7280 Salary: £60,000 - £70,000 Location: London We are seeking an experienced Executive Assistant to support two senior executives within a fast-paced, global organisation operating across the sports, media and entertainment space. The environment is dynamic, high-profile and requires someone confident working at pace with senior stakeholders and complex schedules. This is a varied and demanding EA position providing full executive support at senior level. You will be responsible for ensuring the smooth day-to-day running of diaries, meetings, travel and administrative priorities across multiple stakeholders. Key responsibilities include: • Complex diary management across multiple time zones, • Coordinating meetings, calls and agendas, including virtual and in-person arrangements, • International travel planning and itinerary management, • Preparation of briefing materials and meeting documentation, • Expense and invoice processing, • Maintenance of organised digital and physical filing systems, • Ad hoc personal and professional support as required, • General administrative and coordination support to ensure operational efficiency About You We are looking for a highly experienced Executive Assistant with at least 5 years’ experience supporting senior leaders in a fast-paced, media, entertainment or similarly dynamic environment. You will be: • Exceptionally organised with strong diary and scheduling experience, • Calm under pressure, adaptable and confident managing changing priorities, • Discreet, professional and trusted with confidential information, • A strong communicator with excellent attention to detail, • Proficient in Microsoft Office (Outlook, Word, PowerPoint), • Proactive, resourceful and comfortable working independently, • Flexible with a collaborative and positive approach This is a high-profile, fast-moving role suited to someone who thrives in a demanding environment and enjoys being a key part of a senior leadership team. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don’t need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistan

The Role Assist the manager with the Procurement of Terminal and Port Services in the Europe and African Region. Primary Job Responsibilities and Measurement Strategy implementation and optimisation • Execute and enhance procurement strategies for Alliance and non-Alliance services based on GHQ policy and directions., • Ensure ONE has access to second-to-none rates and services by maximising leverage., • Support and participate in regular performance review meetings with Terminal and Port Services related operators., • Based on policy and directions of GHQ, coordinate Terminal and Port Services vendor negotiations, provide the organisation with Terminal and Port Services market intelligence and any business opportunities., • Handle OOG Terminal handling pricing., • Maintain ongoing relationships with main vendors and local Country Organisations to find the best balance between cost optimization and service quality., • Identify cost saving initiatives., • Supervise reporting structure and guide to work towards appropriate targets., • Optimise and communicate free pools., • Identify and report avoidable costs., • Ensure contractual rebates and incentives are reported., • Support Budget control., • Monitor KPIs for internal and external stakeholders., • Ensure that all transactions in relation to vendor procurement and control are fully compliant with company rules and regulations such as UK Bribery Act., • In conjunction with the Manager and Assistant Manager, Terminal Procurement, work along set budgets for all relevant cost elements related to Terminal and Port Services., • Day to day monitor the correctness and validity of data allowing front lines to organise pricing in the most efficient way, including average cost calculations in conjunction with the Cost Control Coordinator., • Where requested update or validate concluded Tariff Agreements in the system., • Preferably educated to a minimum of degree level., • Three or more years procurement and operations experience pan Europe preferred., • Strong operational/commercial awareness (essential)., • Ability to forge working relationships both internally and with external vendors at multiple levels., • Analytical and methodical (essential)., • Ability to work within a team (essential)., • Create, direct and lead workgroups as appropriate., • Business Awareness., • Customer Focus., • Communication., • Problem Solving., • Planning and Organisation., • Innovation and Improvement., • Teamwork., • Paid annual leave of 25 days per annum plus UK bank and public holidays., • Hybrid working arrangement., • Membership of the Companys Group Personal Pension Plan., • Performance Related Pay a pay award and discretionary annual bonus linked directly to their performance in addition to annual review., • Permanent Health Insurance., • Death in Service., • Private Medical Cover (BUPA) after two years service., • Employee Assistance Programme, with free independent confidential support and virtual GP services., • An interest free annual travel season ticket loan., • Family leave policies enhanced above statutory., • Enhanced company sick pay policy., • Medical health check., • Annual eye test and contribution towards glasses for VDU prescriptions. The closing date for this vacancy is 22ndMay 2026. Applicants must have an existing right to live and work in the UK.

Schemes Assistant Underwriter - Halifax We have an exciting opportunity to join us here at Cova Insurance as a Schemes Assistant Underwriter , within our Commercial Lines Team! This is a hybrid position, combining the best of both worlds - working from home and spending time in our Halifax or Reading office. Join the Commercial Schemes team that specialises exclusively in schemes underwriting - offering expert insight, consistent decisions and a reliable 24hour SLA for all referrals. Where could this role take you? Assistant schemes underwriter -> Schemes underwriter -> Senior schemes underwriter At Cova, balance matters. We know life is busy, so were open to flexible hours, different working patterns, and arrangements that fit your circumstances. Many of our colleagues already work flexibly and were always happy to explore what works best for you. At Cova Insurance , were all about protecting what matters most - whether its your home, your car, or your business. With our award-winning customer service and a wide range of insurance products, were here to make a real difference. This is more than just a job - its a chance to grow, develop, and be part of something great. What does a day-to-day look like? Learn the basics of underwriting support broker referrals and underwriting decisions in line with Covas appetite, working closely with experienced underwriters and escalating when needed. Build relationships work with broker partners and internal teams, building confidence and communication skills as you go. Support trading activity help with daytoday trading tasks and team initiatives, learning what good looks like and contributing to team performance. Spot trends help track and share simple underwriting and pricing trends, supporting analysis led by senior colleagues. Get involved in projects support portfolio activity such as large loss reviews, reporting, and flood checks, gaining exposure across the business. Follow processes keep records accurate and up to date, making sure all work follows Covas systems and procedures. What youll need to succeed: Teamwork & collaboration able to work effectively both independently and as part of a team in a fastpaced environment. Communication excellence strong verbal and written communication, excellent telephone manner, and the ability to convey information professionally and efficiently. Organisation & time management skilled in prioritising, managing workflow, and maintaining strong organisational discipline to achieve optimal outcomes. Customer service & problemsolving confident handling customer interactions and resolving issues with attention to detail. Motivation & personal development positive attitude, driven, ambitious, resilient, and eager to learn and develop strong trading skills. Market awareness understanding of market trends and awareness of legal and industry developments. Not sure if you tick every box? Thats okay! At Cova, we understand that not every candidate will meet every requirement listed. If this opportunity excites you and you feel you could be a great fit, we warmly encourage you to apply. We are committed to building a diverse and inclusive team where everyone has the chance to thrive. Why join us? • Flexible working 36.25 hours a week with flexitime & hybrid options, • Annual pay review Plus performance bonuses (up to 30% depending on level), • Generous holidays 2527 days + bank holidays, with buy/sell options, • Pension perks 7.5% employer contribution, rising to 9% with your input, • A culture where everyone belongs We're committed to diversity, equity and inclusion, with real action, employee-led community groups, and ongoing learning to make Cova a place where everyone can thrive, • Mental & financial support Through our dedicated Wellbeing group, • Career growth Training, qualifications and apprenticeships to help you thrive, • Health & wellbeing Private medical cover, 24/7 Virtual GP, health checks, flu jabs & more, • Drive in style Tusker Car Scheme with fully maintained insured vehicles, • Extra savings Gym discounts, Cycle to Work, and retail offers via Perkpal, • And much more ! Excited about this opportunity? So are we! Apply today and be part of our journey. As a Disability Confident Employer, were committed to fair and accessible recruitment. If you need any adjustments, support or alternative application options during the Recruitment process, then please reach out to our Recruitment Team at . Applicants must currently reside in the United Kingdom and possess full and unrestricted right to work in the UK. Unfortunately, we are unable to offer Visa sponsorship for this role. Salary: Up to 25,000 (DOE) Working hours: 36.25

Previous experience as an Administration Assistant, Personal Assistant, Junior Clerk or in a business development support role, ideally within a law firm, professional services, or corporate environment is preferred. We are looking for a proactive Executive/Business Development Assistant to join our

A place brimming with creativity, personality, radicalism, and community. We are looking for an experienced and highly organised Executive Assistant to join this dynamic team.

Hours: Mon - Fri 36 hours per week Key Responsibilities: As an Executive Assistant, you will provide comprehensive support to the Head of Division, allowing them to focus on their critical duties. Executive Assistant Contract Length: Temporary 6 months Salary Range: £15.

Barnet, London — a five minute walk from High Barnet tube station.Outer London Support Band 6, which ranges from point 8, £30,713 pa to point 19 £36,041 pa.Opportunity for an exceptional candidate to support the Principal and play a pivotal role in the smooth running of the school.Ark Pioneer, a

Administrative Support Assistant. As an Administrative Support Assistant, you will play a key role in supporting the day-to-day running of the business across HR, operations, and sales functions.

I am a young man with a spinal cord injury, and I am looking for Personal Assistants to join my existing team. Tasks will include supporting with my personal care, catheter care, nutrition, all moving and handling, domestic chores and enabling me to access the local community.

The role involves delivering therapeutic activities, assisting patients with everyday tasks such as personal care, mobility, and communication, and adapting environments or equipment to meet individual needs. We are looking for an Occupational Therapy Assistant (OTA) to support individuals of all ag

Charity People is delighted to be partnering with the a charity to recruit for their next Executive Assistant to the CEO & President. This is a high‑impact Executive Assistant role providing trusted, proactive support to the CEO & President, while also acting as a central pillar of governance and

We are looking for a highly motivated and personable individual with the ability to work collaboratively with staff across the School whilst providing exceptional support to the Head.This is an exciting opportunity for an individual with outstanding communication skills and professional judgement, a

Waldorf Astoria London - Admiralty Arch is seeking an Assistant Executive Housekeeper to join the pre-opening team for this highly anticipated new luxury hotel opening later this year.

This is an excellent opportunity for a skilled Executive Assistant or Governance professional to support senior leadership and trustees within a purpose-driven environment. Executive Assistant (Governance) – Temporary Contract. Executive Assistant (Governance).

Job Title: Administrative Assistant Work From Home - Remote Panelists. Administrative Assistant experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.

This is a highly visible Executive Assistant role supporting the CEO and Co-Founder within a fast-paced, dynamic environment.

Personal Assistant / Executive Assistant. We are looking for a highly organised and proactive Personal Assistant / Executive Assistant to support a fast-paced global hospitality business. Previous experience as a PA, Executive Assistant or similar support role.

Senior Executive Assistant (Temp to Perm).

If you’re ambitious, competitive, and want a career that rewards hard work and results, recruitment could be your next move, and there’s no better place to learn it than at Harnham.We’re a global leader in Data & AI recruitment, helping some of the most innovative companies in the world hire t

German-Speaking Junior Recruitment Administrator.Optimus Search is a leading recruitment company specialising in connecting top talent with innovative businesses across Europe.We pride ourselves on delivering high-quality candidates and building long-term relationships with both clients and professi

Breast Thermography Scan Technician / Administrative Assistant. A caring and compassionate personality?.

We are partnering with a highly regarded professional services firm to hire an Administrative Assistant to support a busy and collaborative team of around 40 alongside an established Team Assistant.

What will you need to succeed as a Personal Assistant:. As a personal assistant at Mortgage & Life Limited, you’ll play a key part in supporting the principal of the firm with every aspect of the business from helping to maintaining accurate client records, preparing essential documentation and ma

We are seeking a detail‑oriented and proactive Administration Assistant to support our Clinical Trials Insurance team. Handle personal data in line with GDPR and company data retention policies. Our business succeeds by allowing our people to make a mark in the areas they care about most: personal

Executive and Personal Assistant to CIO. Marketing / Social Media Assistant.

Founder’s Associate/ EA - Production Content Agency.Full-time (5 days on site/ occasionally 4).I am delighted to be working with an independent creative studio working across digital media, branded storytelling, and original content development.As they continue to grow, they are looking for a Foun

We are looking for a highly organised and proactive Personal Assistant to join our small, close-knit team on a fixed-term maternity cover basis, supporting both the day-to-day running of the business and the personal needs of our Founders across personal tasks, business operations, finance, HR and c

Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times. Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly. Providi

They are looking for a highly organised and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Head of Legal.

Part‑Time Legal Secretary (Monday–Wednesday).A leading law firm in London is seeking an experienced Legal Secretary to join its secretarial team on a part‑time basis, supporting busy lawyers in a fast‑paced, professional environment.Stunning offices close to Liverpool Street.Providing high��

Personal Assistant (Director Level) - Short Term Contract. Personal Assistant (Director Level) - Short Term Contract.

Legal Personal Assistant (Litigation).

We are partnering with a FTSE 50 market leader to appoint an outstanding Personal Assistant to support the Head of Investor Relations, FC and Head of Insurance a high‑profile and commercially critical role at the heart of the business. Personal Assistant to Head of Investor Relations, FC and Head

Personal Assistant to the Business Development Director**.

As our business continues to evolve, we’re looking for a highly organised, proactive, and trusted Personal Assistant to support two key members of our Executive Leadership Team: our Chief Financial Officer (CFO) and Chief People Officer (CPO) and our Executive Assistant. Proven experience as a Per

These Executive Assistant positions are full-time, 12 month fixed-term contract roles, working Monday to Friday, 9:30am – 5:30pm. At least 4 years’ previous Legal PA / Executive Assistant experience within a law firm (essential). To be considered for this Executive Assistant opportunities please

Executive Assistant to Business Head – Sales. We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role).

Temp Legal Executive Assistant / Legal EA. An excellent opportunity has arisen for an executive assistant to join a top tier law firm based in their London office. A top tier City law firm with a strong international presence has an exciting opportunity for an executive assistant to assist a partner

We’re looking for a highly organised, proactive Personal Assistant to support senior Programme Directors driving ambitious, high-impact work.

PA to CEO | Fashion Brand on the Rise ✨.Her organiser, problem-solver, and calm in the chaos.You’re not just “support”—you’re the one making sure everything runs smoothly behind the scenes while she focuses on scaling the brand.Keep meetings, priorities, and life moving seamlessly.Pull t

Legal PA – Real Estate / Commercial Property.Owen Reed is looking for a Legal PA for a top law firm in London.This is an excellent opportunity for an experienced Legal PA to join a highly regarded Real Estate team, providing high-level support to fee earners within a busy Commercial Property envir

Executive Personal Assistant to Founder - High-Trust, High-Impact Role. Managing a busy and ever-changing diary, balancing professional and personal commitments effectively. Coordinating UK and international travel (business and personal) with precision.