Wedding event coordinator jobs in United Kingdom

JRRL are seeking a full-time Events Coordinator to play a key role in delivering exceptional client experiences with their prestigious client. Specialising in luxury weddings, corporate, private events, and film/TV productions, we are looking for a commercially minded, confident events professional to manage both new business development and their existing client base. The role involves managing bookings and ensuring a seamless, high-touch client journey from initial contact through to event delivery. This role requires excellent communication, strong organisation, discretion, and attention to detail, reflecting the prestige of a luxury heritage venue. Key Duties & Responsibilities for the Events Coordinator: • Provide high-touch account management from booking through to event day via CRM and direct communication, • Maintain accurate and up-to-date CRM records at all times, • Support diary management for Senior Wedding Specialists, ensuring accuracy and avoiding conflicts, • Liaise with clients, suppliers, and internal teams to ensure clear communication and smooth planning, • Maintain expert knowledge of all venue spaces, • Manage supplier administration including contracts, documentation, certificates, and payments, • Supervise/support event delivery, ensuring venue standards, licensing, and health & safety compliance, • Oversee venue preparation and ensure all event details are approved prior to event day, • Supervise external event staff including coordinators, caterers, decorators, etc., • Resolve on-the-day client issues calmly and efficiently to ensure flawless delivery, • Support post-event processes including feedback, reporting, and administrative completion, • Analyse event performance and contribute improvement ideas, • Support marketing activity including social media, content creation, blogs, email campaigns, and competitor research, • Provide general administrative and operational support to the wider team Key Skills & Personal Attributes for the Events Coordinator: • Passion for luxury customer service and creating exceptional client experiences, • Warm, polished, confident communicator who builds strong client relationships, • Exceptional attention to detail and accuracy across all tasks, • Highly organised, able to manage multiple priorities in a fast-paced environment, • Emotionally intelligent, discreet, and able to handle sensitive situations with tact, • Calm under pressure with a professional and composed approach, • Excellent written communication with strong grammar and tone, • Confident verbal communicator with a refined, professional manner, • Strong time management and prioritisation skills, • Proactive, self-motivated, and solution-focused, • Collaborative team player within a high-performing environment, • Reliable, punctual, and accountable, • Flexible to work weekends, peak seasons, and event days, • Confident with Microsoft Office; HubSpot CRM or similar experience advantageous, • Passion for weddings, hospitality, and heritage venues Full training provided on internal systems and CRM platforms This is a full-time role offering a unique opportunity to be part of a high-end, luxury events team at a historic venue. If you are passionate about delivering exceptional client experiences in a beautiful setting, we would love to hear from you. The lower end of the salary is for someone with less experience and the higher end will be for someone who fits all the criteria.

JRRL are seeking a Sales & Events Coordinator to play a key role in driving revenue and delivering exceptional client experiences for their prestigious client. Specialising in luxury weddings, corporate, private events, and film/TV productions, they are looking for a commercially minded, confident events professional to manage both new business development and their existing client base. The role involves converting enquiries, managing bookings, and ensuring a seamless, high-touch client journey from initial contact through to event delivery. This role requires excellent communication, strong organisation, discretion, and attention to detail. Salary: £30,000 to £35,000 per year + commission + company pension. OTE £40,000 to £45,000 per year. Key Duties & Responsibilities for the Sales & Events Coordinator: • Manage incoming enquiries via phone, HubSpot CRM, email, and WhatsApp, ensuring prompt, professional responses, • Develop a strong understanding of client requirements and guide them towards suitable venue and supplier options, • Convert enquiries into confirmed bookings using a consultative, sales-led approach, • Represent the venue at open days, showcases, and sales events, actively converting interest into bookings, • Conduct virtual and in-person show rounds with confidence, warmth, and attention to detail, • Maintain accurate and up-to-date CRM records at all times, • Support diary management for Senior Wedding Specialists, ensuring accuracy and avoiding conflicts, • Liaise with clients, suppliers, and internal teams to ensure clear communication and smooth planning, • Manage supplier administration including contracts, documentation, certificates, and payments, • Work towards and exceed sales targets and KPIs, • Supervise/support event delivery, ensuring venue standards, licensing, and health & safety compliance, • Oversee venue preparation and ensure all event details are approved prior to event day, • Supervise external event staff including coordinators, caterers, decorators, etc., • Analyse sales and event performance and contribute improvement ideas, • Support marketing activities including social media, content creation, blogs, email campaigns, and competitor research, • Provide general administrative and operational support to the wider team, • Full training provided on internal systems and CRM platforms Key Skills & Personal Attributes for the Sales & Events Coordinator: • Passion for luxury customer service and creating exceptional client experiences, • Warm, polished, confident communicator who builds strong client relationships, • Commercial awareness, balancing service excellence with revenue goals, • Highly organised, able to manage multiple priorities in a fast-paced environment, • Emotionally intelligent, discreet, and able to handle sensitive situations with tact, • Calm under pressure with a professional and composed approach, • Excellent written communication with strong grammar and tone, • Strong time management and prioritisation skills, • Proactive, self-motivated, and solution-focused, • Collaborative team player within a high-performing environment, • Reliable, punctual, and accountable, • Flexible to work weekends, peak seasons, and event days, • Confident with Microsoft Office; HubSpot CRM or similar experience advantageous This is a full-time role If you are passionate about delivering exceptional client experiences in a beautiful setting, we would love to hear from you. The lower end of the salary is for someone with less experience and the higher end will be for someone who fits all the criteria.

We are looking for a highly organised, personable, and proactive Events Coordinator to join a growing team at a prestigious high-end dry hire venue specialising in luxury weddings, corporate events, and filming productions. This is an exciting opportunity for someone with a passion for exceptional events and client experience to work within a fast-paced, creative, and premium environment. About the Role As an Events Coordinator, you will play a key role in supporting and delivering outstanding events from initial enquiry through to execution. You will be the main point of contact for clients, suppliers, and production teams, ensuring every detail is managed to the highest standard. The role requires flexibility, excellent communication skills, and a polished professional manner, as you will regularly host venue show rounds and client meetings, including at least one weekend day each week. Key Responsibilities • Managing wedding, corporate, and filming enquiries from initial contact through to event completion, • Conducting venue show rounds and client consultations, • Building strong relationships with clients, suppliers, planners, and production teams, • Coordinating event logistics, timelines, and operational requirements, • Supporting on-site event delivery to ensure seamless execution, • Liaising with catering teams, stylists, AV suppliers, security, and external contractors, • Assisting with filming schedules, access requirements, and production coordination, • Maintaining accurate event documentation, schedules, and CRM systems, • Supporting business development and helping drive venue bookings, • Providing exceptional customer service and maintaining the venue’s luxury brand standardsThe Ideal Candidate, • Previous experience within events, weddings, hospitality, luxury venues, or venue coordination, • Strong organisational and multitasking abilities, • Excellent written and verbal communication skills, • Professional, confident, and client-facing manner, • Ability to remain calm under pressure and work in a fast-paced environment, • Flexible approach to working hours, including at least one weekend day per week, • Passion for luxury events and attention to detail, • Full UK driving licence preferredWhat We Offer, • Opportunity to work at a prestigious luxury venue, • Exposure to high-profile weddings, corporate events, and filming projects, • Supportive and creative working environment, • Career progression opportunities within a growing business, • Competitive salary based on experience This role includes flexible working hours in line with event schedules and requires availability for at least one weekend day each week to host show rounds and meet with clients and run events If you are interested in this position and would like further information, please apply now!

About the job Bookings & Events Co-ordinator Are you ready to be the driving force behind the success of the UK's most sought-after party band? We play at some of the world's most exclusive Weddings, Jewish Weddings, Barmitzvahs, Corporate Events Overview: Join us in our dynamic Hampstead Garden Suburb HQ in London as the linchpin of our vibrant team. As the Bookings & Events Co-ordinator, you will help book, plan, and manage unforgettable gigs throughout the UK and across the world. What's in it for you: • Thrilling Challenges: Delve into the heart of a fast-paced, exhilarating environment that keeps you engaged and excited every day., • Striking Work-Life Balance: Embrace a schedule that allows flexible days off in lieu of weekend event days worked or paid as overtime., • Travel to luxury corners of the World managing the band at our regular International events, • Endless Learning: A role offering comprehensive on-the-job training complemented by additional training and continual support, empowering you to grow and excel. Ideal Candidate: • Passion Personified: A fervor for creating exceptional experiences and an innate ability to juggle multiple tasks with finesse., • Master Communicator: Adept at building and nurturing relationships, converting enquiries into bookings, and liaising effectively with various stakeholders. What We Offer: • Supportive Environment: Work directly with the Directors in a nurturing environment that encourages your growth and innovation., • Passionate Team: Collaborate with a team that is as dedicated and enthusiastic as you are, fostering an environment where creativity thrives. Take the Lead in Creating Unforgettable Moments! Join us and be at the helm of crafting unforgettable experiences for Europe's undisputed best Party Band. Our clients include some of the world's best-known companies, celebrities, high-net-worth private clients, and anyone else looking for the ultimate luxury entertainment. As the Bookings & Events Co-ordinater, you'll be an integral part of a journey that blends excitement, creativity, and professional growth. Apply now to immerse yourself in a role that ignites your passion and amplifies your potential! Job Description Handling incoming bookings of the UK's most successful party band. Helping plan & co-ordinate gigs, and helping manage the band at events. Office-based role in our Hampstead Garden Suburb HQ, London. Reporting directly to the Directors. Full training will be provided on the job in addition to sales training / support as required. Hours Mon – Friday – 9.30-6pm (occasional later start / finish to meet or assist clients that can’t be contacted during the day.) Weekends – Available for approx 2 weekend days per month as required to manage the band at your clients gigs – (with days off in lieu or as paid overtime.) Bookings/Sales Aspects of the Role • Answer all incoming enquiries calls during office hours (administer out of hours forwarded calls when required), • Prioritise contacting all incoming enquiries to gather information and progress to a proposal, • Prepare proposals via the CRM system for clients – including researching any additional costs (travel, sound, logistics), • Follow up proposals within agreed timescale, • Attend meetings with clients (evening /weekend flexibility sometimes required), • Meet clients at events for them to experience the band playing live, • Answer questions relating to the services, and convert enquiries into confirmed bookings, • Prepare and send out contracts – explain terms if required and ensure return of docs within timescale, • Arrange for deposits to be paid to confirm bookings Event Coordinator Aspects Of the Role • Send reminders and statements for payments – stay on top of payment due dates, • Liaise with venues to ensure sufficient space, power, facilities, dB levels, load in access, schedules etc, • Liaise with the in-house sound / production company (lit.co.uk) to confirm sound system requirements, • Liaise with the client regarding time-plan, meals, song choices, • Arrange travel & and logistics for the band where necessary for international travel, • Send out a pre-gig email to the band with travel details/timings / setlist any other info, • Manage wardrobe (ensure sufficient inventory, ensure everything is gig-ready and in the correct location, arrange dry cleaning as required), • Attend & Manage events – attend where necessary, or arrange & prep freelance managers to be there (as per agreed available for a minimum of 2 per month as required) This may require some international trips. Business Development, Other Aspects & Opportunities • Assist & Contribute to Ongoing Business Development Projects & help develop new products, • Maintain regular contact with existing & potential referrers (hotels, event planners, agencies, wedding suppliers etc) via email / phone / meeting / networking, • Other tasks as required – may involve administrative tasks, site visits, arranging auditions, scouting etc, • Be proactive with driving the business forward via Linked In, Social Media, Networking and other marketing channels