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As a virtual administrative assistant, you will provide administrative support to our team remotely, helping to ensure efficient operation and organization. You will perform a variety of administrative tasks, such as managing schedules, handling correspondence, and coordinating meetings, all while working from a remote location.
Responsibilities:
Manage executives' calendars and schedule appointments, meetings, and conferences.
Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics.
Prepare and distribute correspondence, memos, letters, and reports as needed.
Respond to emails and phone calls in a professional and timely manner.
Assist with document preparation, formatting, editing, and proofreading.
Organize and maintain digital files and databases, ensuring accuracy and accessibility.
Conduct research on various topics as requested and compile information into concise reports.
Assist with virtual event planning and coordination, including webinars, conferences, and team meetings.
Manage expenses, process invoices, and maintain records of financial transactions.
Provide general administrative support, such as ordering office supplies, coordinating deliveries, and handling mail.
Collaborate with team members and external stakeholders to facilitate communication and workflow.
Uphold confidentiality and discretion in handling sensitive information.
Requirements:
Proven experience as an administrative assistant or similar role.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Excellent communication skills, both written and verbal.
Strong organizational and time-management abilities, with keen attention to detail.
Ability to prioritize tasks and manage multiple deadlines effectively.
Experience with virtual communication tools such as Zoom, Microsoft Teams, or Slack.
Reliable internet connection and home office setup conducive to remote work.
Self-motivated and able to work independently with minimal supervision.
Adaptability and willingness to learn new skills and tools as needed.
Previous experience working in a remote or virtual environment is a plus.
Additional Information:
This is a remote position, and candidates must have the ability to work from their home office.
Flexible working hours may be required to accommodate different time zones or business needs.
Training and support will be provided to familiarize you with company procedures and tools.
Opportunities for professional development and advancement may be available based on performance and company growth.
Responsibilities:
Manage executives' calendars and schedule appointments, meetings, and conferences.
Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics.
Prepare and distribute correspondence, memos, letters, and reports as needed.
Respond to emails and phone calls in a professional and timely manner.
Assist with document preparation, formatting, editing, and proofreading.
Organize and maintain digital files and databases, ensuring accuracy and accessibility.
Conduct research on various topics as requested and compile information into concise reports.
Assist with virtual event planning and coordination, including webinars, conferences, and team meetings.
Manage expenses, process invoices, and maintain records of financial transactions.
Provide general administrative support, such as ordering office supplies, coordinating deliveries, and handling mail.
Collaborate with team members and external stakeholders to facilitate communication and workflow.
Uphold confidentiality and discretion in handling sensitive information.
Requirements:
Proven experience as an administrative assistant or similar role.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Excellent communication skills, both written and verbal.
Strong organizational and time-management abilities, with keen attention to detail.
Ability to prioritize tasks and manage multiple deadlines effectively.
Experience with virtual communication tools such as Zoom, Microsoft Teams, or Slack.
Reliable internet connection and home office setup conducive to remote work.
Self-motivated and able to work independently with minimal supervision.
Adaptability and willingness to learn new skills and tools as needed.
Previous experience working in a remote or virtual environment is a plus.
Additional Information:
This is a remote position, and candidates must have the ability to work from their home office.
Flexible working hours may be required to accommodate different time zones or business needs.
Training and support will be provided to familiarize you with company procedures and tools.
Opportunities for professional development and advancement may be available based on performance and company growth.
- Experience
- Required
- Languages
- English – Intermediate
- Employment
- Full-time
- Salary
- $40 – $45 hourly
- Starting time
- Immediate start!
601 California Street, Chinatown, 94108, San Francisco
Accounting & FinanceSan Francisco
Financial Service • More than 250 Employees
Hiring on JOB TODAY since May, 2024
Guggenheim Partners, LLC is a global investment and advisory financial services firm that engages in investment banking, asset management, capital markets services, and insurance services.
Chelsea WhitneyActive 4 days ago