Answering phones jobs in Commack, New YorkCreate job alerts

Job DescriptionSCHEDULE APPOINTMENTS FOR UP TO 7 TECHNICIANS SCHEDULING, CALLING AND CONFIRMING WITH CUSTOMERS ANSWERING PHONES EMPLOYEE NEEDS TO BE: POLITE ORGANIZED BE ABLE TO SIT AND INPUT INFORMATION IN THE COMPUTER

Job Description answering heavy phones in busy office , filing invoices , take care of outgoing mail, preparing quotations for sales team , typing and copying detailed bid specifications work for the CFO as assistant handling day to day office tasks. making coffee hours 8:00 AM - 4:30 PM Monday- Friday Company DescriptionConstruction Equipment Distributor, Serving Nassau,Suffolk,and the Five Boroughs of New York City Since 1970 growing company located in west babylonConstruction Equipment Distributor, Serving Nassau,Suffolk,and the Five Boroughs of New York City Since 1970\r\ngrowing company located in west babylon

Job DescriptionJob Description ABOUT THE JOBAdditional Information PHYSICAL REQUIREMENTS, including, but not limited to the following: Standing Most tasks are performed from a standing position. Walking surfaces include ceramic tile "bricks" with linoleum in some food process areas. Height of work surfaces is between 36" and 48". Walking For short distances for short durations Delivery personnel must travel between the store and delivery vehicle and from the delivery vehicle to the customer's location. Sitting Paperwork is normally completed in an office at a desk or table Lifting Bulk product deliveries are made twice a week or more and are unloaded by the team member using a hand truck. Deliveries may include cases of ingredients and supplies weighing up to 50 pounds with dimensions of up to 3' x 1.5'. Cases are usually lifted from floor and stacked onto shelves up to 72" high. Carrying Large cans, weighing 3 pounds, 7 ounces, are carried from the workstation to storage shelves. Occasionally, pizza sauce weighing 30 pounds is carried from the storage room to the front of the store. Trays of pizza dough are carried three at a time over short distances, and weigh approximately 12 pounds per tray. During delivery, carry pizzas and beverages while performing "walking" and "climbing" duties. Pushing To move trays which are placed on dollies. A stack of trays on a dolly is approximately 24" - 30" and requires a force of up to 7.5 pounds to push. Trays may also be pulled. Climbing Team members must infrequently navigate stairs or climb a ladder to change prices on signs, wash walls, perform maintenance. During delivery of product, navigation of five or more flights of stairs may be required.Stooping/Bending Forward bending at the waist is necessary at the pizza assembly station. Toe room is present, but workers are unable to flex their knees while standing at this station. Duration of this position is approximately 30 - 45 seconds at one time, repeated continuously during the day. Forward bending is also present at the front counter and when stocking ingredients. Crouching/Squatting Performed occasionally to stock shelves and to clean low areas. Reaching Reaching is performed continuously; up, down and forward. Workers reach above 72" occasionally to turn on/off oven controls, change prices on sign, and lift and lower objects to and from shelves. Workers reaching down to perform such tasks as scooping cornmeal from a plastic barrel, or washing dishes. Workers reach forward when obtaining topping ingredients, cleaning work surfaces, or answering phones. Driving Deliver pizzas within a designated delivery area. A Team Member may make several deliveries per shift. Machines, Tools, Equipment, Work Aids Team Members may be required to utilize pencils/pens, computers, telephones, calculators, TDD equipment, pizza cutter and pizza peel. Driving Specific Job Duties Deliver product by car and then to door of customer. Deliver flyers and door hangers. Requires Valid driver's license with safe driving record meeting company standards. Access to insured vehicle which can be used for delivery.

Job Description A busy Chiropractic office is searching for an Energetic, Friendly, and Happy person who has a positive attitude, someone who loves to be around people and has the willingness to Smile and Converse with patients. This is a part time position with both afternoon/evening hours available, some morning availability as well as some Saturday mornings available as well. When applying for this position, you Must be outgoing with an Enthusiastic personality to join our team part time with a possibility of full-time, dependent on performance and availability. Job Types: Part-time Responsibilities include greeting patients as they enter the office with a smile and answering phones in a pleasant, engaging and professional manner, scheduling patients' appointment, verifying patient's insurance eligibility, collecting and recording co-payments,, scanning, filing, and other clerical tasks. Bringing patients into treatment rooms, as well as maintaining patient flow in the office will also be a part of the job responsibilities. If you are eager to tackle challenges and help the office be a productive and positive place to be, please apply. Experience with Chiropractic and the Chirotouch software is preferred but not necessary. We do extensive training with our program. Local applicants are preferred if possible. It is a bonus if you have worked as a receptionist in the past but not necessary to apply. Please apply only if you are seeking LONG TERM employment and looking beyond the paycheck!! Job Types: Part-time Pay : $17.00 - $19.00 per hour We are an equal opportunity employer and value diversity at Lehrer Family Chiropractic. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. * If you feel you are a great fit for this type of INTERACTIVE and COMMUNICATING type of position, please explain why by sending us a cover letter and Resume * to:

Job Description Are you looking for a new opportunity to maximize your skills and help others? Working directly with the team at GEICO Commack, might be your answer. Customer Service Representatives support our business through maintaining existing client relationships. They are the point of contact for our clients in making policy changes, payments, answering questions, and referring other lines of business. Customer Service Representatives also maintain our book of business through retention strategies and ongoing outreach campaigns. Insurance Customer Service Benefits Includes: Competitive salary - Growth opportunity. We train and develop our own professionals. If you are a motivated, enthusiastic individual with excellent communication/interpersonal and computer skills, please submit your resume for consideration. Customer Service Representatives are also eligible for a monthly bonus program that pays up to $600/month in bonus based on performance outcomes. Benefits Hourly Base Salary + Bonus Opportunities Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Hands on Training Career Growth Opportunities Retirement Plan Profit Sharing Comfortable Work Environment Team Outings Monthly Bonus Program Responsibilities Insurance Customer Service Responsibilities Includes: Answering phones; Handling billing questions; Conducting policy reviews; Relationship building; Providing excellent client support. Requirements Insurance Customer Service Requirements Include: Fluent in Spanish; Prior Customer Service Experience; Desire to help and guide others

Job DescriptionUniversus Physical Therapy & Wellness is hiring a part-time employee to serve as a Front Office Medical Receptionist for the companys growing team. Our Medical Receptionists are responsible for contributing to the team's efforts by providing amazing customer support from the initial phone call to the final visit and beyond. Just a little heads up. We are looking for someone that wants to be a part of a growing, innovative based, people-centered environment. If you want to learn about physical therapy, healing, wellness and customer service, this position is for you! This position will begin as Part-Time. You are perfect for this role if you LOVE working with patients, digging deep into issues, learning, and problem-solving. If you are the type of person that will become obsessed with optimizing patients results and the front office experience so they can have a seamless experience when they enter the facility, please apply! You may be someone who can work independently, learn from mistakes, and make decisions on your own but you are also a task-master and enjoy working with a team. We want someone comfortable with responsibility and very mission-minded. When others see a WALL, you see a problem you can solve given enough time to RESEARCH. Someone who loves learning and problem-solving. If youre looking to work for a company that allows you to choose your path of growth as the company grows, then youd be a great fit! This is a dream job for the right person! We will teach you everything you need to know! We just need you to show up with a willingness to learn, ability to do the work, and a positive attitude. Universus Physical Therapy & Wellness is looking for a long term hire or a student who is looking to work in a place with a flexible schedule and mentorship. We want to create an amazing working relationship that could help the company thrive for multiple years. Requirements • Bachelors Degree or in undergraduate program, • 1-3 Years Front Desk experience (Preferred, not required), • Healthcare Insurance/Billing/Collections Experience (Preferred, not required), • This position will be performed in a high volume outpatient environment so need to be able to multitask and problem solve quickly. ., • Flexibility is a must. Need to be willing to make changes quickly as needed, • At Universus Physical Therapy & Wellness, our team prides itself in being just that.a TEAM! So, if weve got your back, youve got to have ours, too! Job Duties for the Administrative Assistant / Front Desk Include (but not limited to) • Front Desk Tasks (computer use, answering phones, prepare reports, statistics tracking), • Schedule New Patient Evaluations, • Check In New Patients and Collect Pertinent Paperwork, • Greet All Patients Like They Are VIPs!, • Check-In / Out all Existing Patients, • Insurance Benefits Check and Authorizations, • Collect Patient Payments, • Schedule Patients Appointments Appropriately, • Have A Lot Of Fun While Making A Difference In Someone's Life! In addition to a rewarding position with an incredible team, we offer some pretty amazing perks: • Flexibility with your schedule - Who doesnt want that?!, • Competitive compensation package, including benefits!, • The best team and support system that you could possibly want. This Job Is Ideal for Someone Who Is: • Dependable -- more reliable than spontaneous, • People-oriented -- enjoys interacting with people and working on group projects, • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction, • Detail-oriented -- would rather focus on the details of work than the bigger picture About the Company The mission and Vision of Universus Physical Therapy & Wellness Universus Physical Therapy & Wellness Cultural Pillars: • Internal:, • Pursue GROWTH and Learning, • Have an IMPACT on peoples lives and the community as a whole, • Choose FAITH over fear, • Conduct your dealings with others with LOVE, • Connect Emotionally, • Be Compassionate and Empathetic, • Be Passionate and Humble, • Embrace and Drive Change, • Have FUN- Do not take yourself too seriously, • External:, • Create WOW Patient Experiences, • Person First, Patient Second, • Anticipate, Adjust and Adapt to the Patient's Needs, • Go Above and Beyond What is Expected, • Treat Others the Way You Want to Be Treated or you would want someone to treat your Family I look forward to hearing from you. Dr Shaden Ghattas, PT, Owner of Universus Physical Therapy & Wellness

Job Description About Company: Long Island Select Healthcare Inc. (LISH) is a comprehensive network of community health centers. We are a Federally Qualified Health Center (FQHC) that provides Article 16 and 28 clinic services at 8 locations across Suffolk County, New York. We are a multi-specialty healthcare provider caring for our community through Primary and Specialty Medical Care, Dental, Behavioral Health, Audiology, Physical Therapy, Occupational Therapy and Speech Language Pathology. We currently provide care to over 7,000 patients and have an annual operating revenue of $22m. LISH is a forward-thinking, community-oriented organization! We are a certified NYS Patient-Centered Medical Home, with a mission to make a difference in our community. Our unique offerings include a robust Chronic Care Management program, Telemedicine & Virtual Care services and integrated Primary & Behavioral Healthcare. About the Role: The Medical Assistant plays a crucial role in ensuring the smooth operation of healthcare services at Long Island Select Healthcare Inc. This position involves a combination of clinical and administrative tasks that support patient care and enhance the overall patient experience. The Medical Assistant will work closely with healthcare professionals, including Nurse Practitioners, to provide high-quality care and assist in various medical procedures. By effectively managing patient interactions and performing essential medical tasks, the Medical Assistant contributes to the efficiency of the healthcare team. Ultimately, this role is vital in promoting patient health and well-being while maintaining a welcoming and organized environment. Minimum Qualifications: • High school diploma or equivalent., • Completion of a Medical Assistant training program or equivalent experience., • Previous experience as a Medical Assistant in a clinical setting., • Certification as a Registered Medical Assistant (RMA) or Certified Medical Assistant (CMA)., • Perform clinical tasks such as taking vital signs, drawing blood, and preparing specimens for laboratory testing., • Assist healthcare providers during examinations and procedures, ensuring that all necessary instruments and supplies are readily available., • Manage patient scheduling, answer phone calls, and provide information to patients regarding their appointments and medical inquiries., • Maintain a clean and sterile environment by following proper sterilization protocols and ensuring that medical instruments are properly cared for., • Document patient information accurately in electronic health records and assist in the management of patient files., • Answering incoming calls and returning patient messages promptly and professionally. The required skills for this position, such as Medical Assisting and Phlebotomy, are essential for performing clinical tasks that directly impact patient care. Daily work will involve using medical instruments and techniques to ensure accurate and safe procedures, such as drawing blood and taking vital signs. Strong communication skills are necessary for answering phones and interacting with patients, ensuring they feel supported and informed. Attention to detail is critical when processing specimens and maintaining sterilization protocols to prevent infections. Preferred skills, such as familiarity with EHR systems, will enhance the efficiency of documentation and patient management, contributing to a seamless healthcare experience.

Job DescriptionPosition Overview The Office Administrator will be the first point of contact for clients, vendors, and partners. This role involves answering phones, handling emails, updating clients on their claim status, and assisting with general office tasks. The ideal candidate is organized, professional, and comfortable working in a fast-paced environment. Key Responsibilities Answer and route incoming phone calls in a professional manner. Respond to and organize office emails. Update clients regularly on the status of their claims. Enter, update, and track claim information in company systems. Coordinate schedules and follow up on deadlines. Assist with preparing documents, letters, and carrier submissions. Maintain an organized office environment and support management as needed. Qualifications Prior office/admin experience preferred (insurance or legal field a plus). Excellent phone and communication skills. Strong organizational and time management skills. Proficiency with email, Microsoft Office/Google Workspace. Ability to multitask and manage priorities. Positive, professional, and client-focused attitude.

Job Description Summary: The Medical Collector is responsible for assuring timely submission of claims to insurance companies from and on behalf of providers/customers of United. Collectors are also responsible for collection of payments from the insurance companies. Responsibilities: • Review patient bills for accuracy and completeness; obtain missing information., • Identify insurance company or proper party (patient) to be billed; identify and bill secondary or tertiary insurances., • Confirm billing tasks are completed on a computerized health information technology (HIT) system using USMON, • Utilize a combination of electronic health record (HER) and paper records to perform billing duties; maintain an accurate, legally compliant medical record., • Review insurance payments for accuracy and compliance with contract rates, • Review denials or partially paid claims and work with the parties involved to resolve any discrepancies (reprocess/appeal denied claims), • Manage assigned accounts; ensuring outstanding/pending claims are paid in a timely manner and contacting the appropriate parties to collect payments., • Communicate in a cordial manner with health care providers, patients, insurance claim representatives and other parties to clarify billing issues and facilitate timely payment., • Consult supervisor, team members and appropriate resources to solve billing and collection questions and issues., • Maintain work operations and quality by following standards, policies, and procedures; escalate compliance issues to supervisor., • Perform a variety of administrative duties including but not limited to: answering phones, faxing and filing confidential documents; and basic internet and email utilization., • Provide excellent and professional customer service to internal and external customers., • Two years’ experience with medical billing/collecting, • Effective oral and written communication skills, • Computer proficient in database management and Microsoft Office, • Resourceful, highly dependable process driven and detail oriented Monday through Friday from 8:30 AM to 5 PM

Job DescriptionDescription: Position Overview The Academy Charter School Bilingual Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Bilingual Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Bilingual Administrative Assistant functions as the primary contact person for all of the school’s constituents. In this role, the Bilingual Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. Requirements: Responsibilities & Duties: Front Desk Support • Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.), • Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.), • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.), • Oversee the day to day activities of the school and serving as the main point of contact in the school reception area, • Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.), • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.), • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines., • Manage the collection of all funds for school trips and all student activities., • Manage the disbursement and the reconciliation of petty cash., • Responsible for the collection of funds for all staff meals., • Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed., • Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required., • Assist other personnel for the purpose of supporting them in the completion of their work activities The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law. Requirements Work experience & Skills • Minimum of 2 or 3 year office experience, • Bilingual (English/Spanish), • Experience working in schools and/or urban communities preferred, • Strong written, grammatical, presentation, and verbal communication skills, • Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook)., • Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators

Job DescriptionBe fit. Change lives. Have fun. If you mention fitness within moments of meeting someone...if you encourage friends and family to get off the couch and get active...if you know and enthusiastically share the importance of fitness as a part of a healthy lifestyle -- well, we just may want you to turn your passion for fitness into a paying career. Were looking for enthusiastic individuals eager to share our story and our success with everyone who walks through that door or who calls for more information or who expresses even the slightest bit of interest in improving themselves. Are you passionate, positive, and can talk to anyone? Do you thrive on being part of a team? Does your zest for being part of a world-class growing fitness company get you out of bed with a smile and determination to change more lives -- physically, mentally, emotionally? Do you have excellent communication skills, whether face-to-face or on paper? Then keep reading. Heres more of what the position entails: • Greeting everyone who enters the studio with enthusiasm, energy and knowledge, • Presenting the OTF concept to any interested consumers, also known as intros, • Working at our front desk which includes answering phones and talking to members among other tasks, • Giving studio tours, • Working hand-in-hand with trainers to guide intros through their first Orangetheory workout, • Selling memberships to help the studio thrive, • Following up on prospective clients, • Handling members concerns in a professional and objective manner with the goal of resolution, • Participating in marketing and outreach events, • Ensuring all areas of the studio are kept clean and organizedSo if you have a passion for fitness and would like to help us in our mission to spread More Life to our members and community, we would like to hear from YOU! Specific job duties and selection requirements vary between Orangetheory studio locations and more details can be provided by the studios hiring manager if you are selected to move forward in the interview process.

Job DescriptionBenefits: • Flexible schedule Responsibilities • Receive written and faxed prescriptions from both patients and doctors offices, verify the information is accurate, and input it into the system as needed, • Maintain proper storage and inventory of all medications in the pharmacy, • Receive incoming inventory, verify the accuracy, log it within the system, and put it away as needed, • Maintain proper pharmacy records, including patient profiles, inventory logs, and more, • Accept payment for prescriptions and small transactions, • Answer phones and handle customer inquiries, referring to the pharmacy as neededQualifications, • Excellent customer service and communication skills, • Strong organizational skills, • The ability to multitask and shift priorities, as needed, • Familiarity with pharmacy and medical terminology desired, • Certification PreferredSchedule, • Full Time, • Minimum 38-40 Hours weekly, • Flexible Schedule, • Monday- Friday 10am-6pm, • Saturday 10am-5pm

Job DescriptionWith over 40 years of experience, this full-service law firm represents survivors of catastrophic and traumatic events, achieving successful resolutions in some of the industry's most challenging cases. Their nationally renowned attorneys are dedicated to delivering the best outcomes through persistence and zealous advocacy. Notable cases include 9/11 World Trade Center litigation, Child Victims Act cases, mass torts, pharmaceutical drug litigation, product liability, environmental litigation, employment and labor law, medical malpractice, and personal injury.We are seeking a Legal Assistant/Mail Clerk to perform various administrative and clerical tasks. Experience in an office or law firm environment preferred.Responsibilities: • Scanning documents, • Answering phones, • Processing mail, • Photocopying, • Filing, • Faxing, • Computer knowledge-- Microsoft Word, Excel, internet, • Experience with FedEx, UPS, and/or Certified Mail preferred, • Previous law firm experience highly preferred, • Must be detail-oriented and able to multi-task, • Healthcare, • Dental, • Vision, • Simple IRA with match, • Basic Life/AD&D Insurance, • FSA/Dependant Care, • Commuter Benefits, • Employee Referral Bonus, • Paid Time Off, • Paid Holidays#Promote

Job Description Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations. SCHEDULE Monday 10:00am-6:00pm Tuesday 10:00am-6:00pm Wednesday 11:00am- 7:00pm Thursday 1:00pm-9:00pm Friday 9:00am-5:00pm SUMMARY Family Service League is seeking a full-time Administrative Assistant for our Mental Health Clinic in Bay Shore. The Administrative Assistant will be responsible for working at the front desk of the behavioral health clinic. The Administrative Assistant will be responsible for interacting with clients by phone or in-person to help navigate clinic services. The Administrative Assistant will assist with appointment scheduling and completion of related paperwork. We offer a generous benefits package including the following: • Health and Dental Insurance, • Vision Insurance, • Flexible Spending Account (FSA), • Retirement Savings Plan with a 5% employer contribution, • Life and AD&D Insurance, • Generous PTO (paid time off), • Up to 11 paid Holidays, • Paid Sick Leave, • Student Tuition Remission Program, • Employee Assistance Program (EAP), • Company paid Short-Term and Long-Term Disability, • May be eligible for Public Service Loan Forgiveness (PSLF), • Employee Discounts and more! RESPONSIBILITIES • The Administrative Assistant will perform general clerical functions, including answering phones, scheduling, loading, and confirming appointments, scanning, filing and reporting to assist the multidisciplinary team with efficiently operating the office., • Greet and interact with clients, visitors, and referral sources., • Perform electronic data entry and record keeping., • Assist supervisory staff with required statistical data collection and reporting., • The Administrative Assistant will assist with supply order., • Assist with operation of technology, including phones, computers, copiers/scanners, and fax machines., • Assist with completion of insurance paperwork, including prior authorizations for treatment., • Help maintain a positive and productive work environment., • Assist with coverage at other locations as needed., • Maintain positive working relationships with others both internally and externally to achieve goals of the organization., • Work cooperatively and effectively with others to set goals, resolve problems and make decisions., • Work with Facility Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities., • Computer proficiency, including Microsoft office, required., • All other duties as assigned. QUALIFICATIONS High School Diploma or equivalent required. At least 2 years of related experience in an office setting required. Excellent verbal and written communication skills, as well as customer service skills are required. Proficient computer skills, including Microsoft Office, required. Ability to multi-task and work as part of a team. Bilingual in Spanish preferred. Must be able to work a flexible schedule for office coverage. PHYSICAL REQUIREMENTS Sitting for long periods of time. Some light lifting may be required.

Job Description Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations. SCHEDULE Monday – Friday, 9:00AM – 5:00PM SUMMARY Family Service League is seeking a full-time Office and Field Coordinator for our Ombudsman program in Bay Shore. The Office and Field Coordinator will support program operation, scheduling and facility visits. The Office and Field Coordinator will be responsible for data entry, answering phones, tracking budget, monitoring spending, planning events and conducting outreach in addition to visiting facilities as necessary for advocacy. We offer a generous benefits package including the following: • Health and Dental Insurance, • Vision Insurance, • Flexible Spending Account (FSA), • Retirement Savings Plan with a 5% employer contribution, • Life and AD&D Insurance, • Generous PTO (paid time off), • Up to 11 paid Holidays, • Paid Sick Leave, • Student Tuition Remission Program, • Employee Assistance Program (EAP), • Company paid Short-Term and Long-Term Disability, • Employee Discounts and more! RESPONSIBILITIES • The Office and Field Coordinator will provide program staff with support, which includes answering high volume calls to the program from long-term care residents in nursing homes, assisted living and adult home facilities, their families and the general public., • Addresses resident concerns and relays when appropriate to Ombudsmen volunteers and/or program staff., • Travel to various long-term care facilities to provide coverage and participate in resident councils., • Interact effectively with service provider agencies, advocacy organizations and regulatory agencies., • Develop rapport with volunteers and follow up with the volunteers to request outstanding reports and other necessary documentation., • Enter data and staff reports into a program database on an ongoing basis and run monthly reports., • Assist with Quarterly and Annual audit preparation., • Check requisitions and track program spending on an Excel spreadsheet., • Maintain RSVP list for volunteers for various monthly events throughout the year, including trainings, in-services, discussion groups, holiday events and special events., • Order office supplies and program supplies necessary for trainings and special events., • Handle external and internal mail, large volume mailings, faxes, and filing., • •Attend Ombudsman Certification training, and other necessary programmatic or agency trainings as required., • Assist Ombudsmen volunteers on accurate program reporting., • •Assist the Program Director and Volunteer Coordinator with additional projects., • Obtain NYS Ombudsman license/certification., • All other duties as assigned. QUALIFICATIONS Bachelor’s Degree in human services, social work or related field of study is required. NYS Ombudsman certification required – training provided and must be completed within six months of employment. Minimum of 3 years of experience in working with older adult and disabled individuals is required. Minimum of 3 years of experience supervising the accurate and timely completion and submission of documentation. Experience in data entry and timely submission of regulatory paperwork required. Understanding of aging, health care and long-term care issues is preferred. Computer proficiency, including Microsoft Office, is required. Strong interpersonal skills and the ability to deal effectively with a diverse range of people is required. Excellent organizational skills, and ability to manage multiple tasks and meet deadlines, are required. Ability to work independently and as part of a team, as well as be self-motivated, is required. Excellent verbal and written communication skills, as well as presentation skills, are required. Valid, clean New York State Driver’s License required. Ability to work evenings and weekends as needed is required. PHYSICAL REQUIREMENTS Some light lifting required.