Full Charge Bookkeeper/ Assistant Controler
19 days ago
Miami
Job Description Full Charge Bookkeeper Company Name: Medical Outfitters, Inc. Location: 8062 NW 66th Street, Miami Fl 33166 / Hybrid role. Job Type: Full-time About: Medical Outfitters is a medical diagnostic imaging equipment sales and serivce provider with offices in Miami, Puerto Rico, Dominican Republic and Trinidad. Position Summary: We are seeking an experienced and highly skilled Full Charge Bookkeeper to manage all financial records and transactions for our company, which operates across countries and US States. The ideal candidate will be responsible for maintaining accurate financial data, ensuring compliance with all state and federal regulations, and providing timely financial reports. This role requires a strong understanding of multi-state tax implications, including sales tax, payroll tax, and corporate registrations. Key Responsibilities: • General Ledger Management:, • Maintain accurate and up-to-date general ledger accounts for all entities and states of operation., • Perform monthly, quarterly, and annual closing procedures, including journal entries, reconciliations, and accruals., • Ensure proper allocation of expenses and revenues across different states/departments., • Accounts Payable (AP):, • Work with outsourced AP provider, • Accounts Receivable (AR):, • Manage accounts receivable, including invoicing, collections, and application of payments., • Reconcile customer accounts and resolve discrepancies., • Payroll Processing:, • Process payroll accurately and on time, including benefits, deductions, and tax withholdings., • Ensure compliance with state-specific payroll laws and reporting requirements (e.g., state unemployment insurance, SUI)., • Manage new hire reporting and termination processes., • Bank and Credit Card Reconciliations:, • Perform accurate and timely reconciliations of all bank accounts and credit card statements., • Investigate and resolve any discrepancies., • Multi-State/Country Tax Compliance:, • Prepare and file multi-state sales and use tax returns accurately and on time., • Assist with the preparation and filing of various state-specific tax forms and registrations (e.g., business licenses, state income tax filings where applicable)., • Monitor changes in state tax laws and regulations to ensure ongoing compliance., • Collaborate with external tax advisors as needed for complex multi-state tax matters., • Collaborate with external tax advisors as needed for Country tax matters., • Financial Reporting:, • Generate various financial reports, including profit and loss statements, balance sheets, and cash flow statements., • Provide ad-hoc financial reports and analysis to management., • Fixed Assets:, • Maintain fixed asset register, including depreciation calculations in accordance with accounting standards., • Compliance and Internal Controls:, • Ensure adherence to company policies, accounting principles (GAAP), and regulatory requirements., • Assist in developing and implementing strong internal controls to safeguard company assets., • Bachelor's degree in Accounting, Finance, or a related field preferred., • 10 years of experience as a Full Charge Bookkeeper, with a minimum of 5 years specifically managing multi-state operations., • Proven expertise in multi-state sales tax, payroll tax, and business registration compliance., • Proficiency with accounting software QuickBooks Desktop/Online., • Advanced Excel skills (VLOOKUPs, pivot tables, formulas)., • Strong understanding of Generally Accepted Accounting Principles (GAAP)., • Excellent attention to detail and accuracy., • Strong analytical and problem-solving skills., • Ability to work independently and manage multiple priorities in a fast-paced environment., • Exceptional organizational and time management skills., • CPA or Certified Bookkeeper (CB) designation., • Experience with specific industry software relevant to your company., • Experience with Florida, Georgia, Texas, Missouri New Mexico state tax regulations Medical Outfitters, Inc. is an Equal Opportunity Employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Company DescriptionDiagnostic Medical Equipment Company located in Doral Florida with Sales and Service Operations nationwide and throughout the Caribbean visit us at Medical Equipment Company located in Doral Florida with Sales and Service Operations nationwide and throughout the Caribbean visit us at