Trabajos clerical support en Baldwin, New YorkCrear alertas

Company Description The Barry & Florence Friedberg JCC has been serving Long Island’s south shore community for over 60 years, offering social and educational programs for individuals of all ages. It is a welcoming space where friends, neighbors, and families come together to explore and celebrate Jewish identity. The JCC provides vitally needed services that support personal growth, community engagement, and well-being. Team members join a mission-driven organization that values inclusivity, connection, and meaningful programming. Role Description The Executive Assistant is a full-time, on-site role based in Oceanside, NY, providing high-level administrative support to senior leadership at the Friedberg JCC. This role manages calendars, schedules meetings, coordinates travel and logistics, and prepares correspondence, reports, and presentations. The Executive Assistant organizes and maintains files, handles expense reports, supports board and committee meetings, and ensures smooth communication between leadership, staff, and external partners. Daily responsibilities include answering and directing calls and emails, tracking deadlines, assisting with special projects and events, and maintaining confidentiality in all matters. Qualifications • Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation., • Proficiency in Administrative Assistance tasks such as filing, data entry, office organization, and general clerical support., • Experience preparing and managing Expense Reports and basic financial or budgeting documentation., • Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders., • Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort with learning new systems., • Strong attention to detail, time management, and organizational skills, with the ability to prioritize multiple tasks., • Demonstrated discretion and ability to handle confidential information appropriately., • Prior experience supporting executives or nonprofit leadership is beneficial; familiarity with community or cultural organizations is a plus.

International Shoppes has been delivering exceptional service and premium retail experiences to travelers since 1951. We proudly operate across some of the nation's busiest airports, including John F. Kennedy International Airport (JFK) Terminal 1, 4 & 5, Washington Dulles International Airport (IAD), Bradley International Airport (BDL), George Bush Intercontinental Airport (IAH), Daniel K. Inouye International Airport (HNL), and Kahului Airport (OGG). We are committed to providing an outstanding shopping experience while representing many of the world's most recognized luxury, beauty, and lifestyle brands. Overview: The Merchandising Assistant provides advanced support to our Beauty Buying department located in Valley Stream, NY. Responsibilities: • Serves to facilitate any general administrative related issues for both the Beauty departments., • Develops and maintains the required Excel based reports (ex: inventory, allocations, transfer orders, etc.), • Full ownership and discretion of independent judgment with respect to all data entry responsibilities as they pertain to purchase orders, price changes and daily sales information., • Cross referencing invoices to POs as they are received., • Exercises independent initiative to ask questions and effect changes., • Communicate effectively and professionally as needed with vendors (ex: tester requests, pricing/availability reports), • Responsible for SKU creation & maintenance, with direction from buyers, to include updating product description, cost and retail pricing., • Executes special projects and performs other department related functions as required or directed., • Assists Buying teams with store openings. Experience and Education: • Minimum of 1 year supporting a department or a team within administrative/clerical role required., • Previous internships within a Buying Department preferred., • Bachelor Degree in Merchandising/Marketing/Buying/Planning or Equivalent Business experience a plus., • Proficiency in MS Word, MS Power Point and Excel, • Strong organizational skills, attention to detail and ability to meet deadlines., • Strong written and verbal communication skills. We Offer: Full Time 40 hours/week. Benefits: Medical, Dental, 401K Merchandise Discounts Paid time off and vacations Great work environment To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough background check prior to receiving any final offer of employment from International Shoppes. We are an Equal Employment Opportunity Employer

Job Description JOB TITLE: MRI Technologist JOB OVERVIEW Location: Brooklyn, NY 11234 Job Type: Contract (No Benefits) Duration: 9 Weeks Shift: Days Schedule: Monday to Friday, 7:00 AM – 3:00 PM (5 x 8) Candidates needed: Both local and traveling candidates COMPENSATION Traveling candidates: $2,800 – $3,000 per week, based on experience Local candidates: $70 – $74 per hour, based on experience JOB SUMMARY: This position operates and prepares specialized equipment to perform magnetic resonance imaging (MRI) procedures. The technologist applies technical judgment to obtain studies of acceptable diagnostic quality, according to written protocols and the patients’ needs. RESPONSIBILITIES Imaging Procedures • Perform MRI imaging procedures., • Position patients and associated coils to obtain the best possible study., • Evaluate images for technical acceptability and make sure they are transmitted to PACS in a timely manner., • Make sure all MRI images are labeled as specified by the department SOP., • Assist the physician directly as required. Patient Education and Safety • Educate patients on the nature of the procedure, the area to be imaged and any specific instructions., • Review every patient safety questionnaire before a patient enters the MRI scan room., • Maintain safety standards through strict adherence to safety guidelines, to prevent ferromagnetic material from entering the scan room., • Follow infection control policies and protocols to protect self, patients and employees. Records and Scheduling • Complete all performed studies in the Radiology Information System in a timely manner., • Accurately record all required patient tracking information in the Radiology Information System., • Schedule exams in the Radiology Information System as required., • Scan patient-related documents., • Perform related clerical duties in the absence of support personnel. Room, Equipment and Supplies • Keep the radiology room and equipment clean at the start and end of the shift, including removal of soiled linen., • Maintain the supplies and accessories needed to safely perform duties., • Inform the supervisor or appropriate personnel of needed equipment repairs or unsafe conditions. Professional Requirements • Call for inpatients as required., • Attend in-services and other professional development meetings as required., • Maintain licensure in good standing, including adherence to the Public Health Code., • Perform other relevant duties as assigned. REQUIRED SKILLS AND EXPERIENCE • Strong background in cross-sectional anatomy, physical sciences and MR physics., • Excellent technical skills and knowledge of cross-sectional anatomy and physiology. PREFERRED SKILLS AND EXPERIENCE • Two years of experience in MRI. REQUIRED EDUCATION • Graduate of an accredited program in Radiologic Technology. REQUIRED CERTIFICATIONS AND LICENSURE • NY State license in Diagnostic Radiology., • ARRT MRI registry., • BCLS certification.

Job Description We are proud to operate across some of the nation's busiest and most dynamic airports, serving travelers from coast to coast. Our current locations include New York’s John F. Kennedy International Airport (JFK) in Terminals 1, 4, and 5; Washington Dulles International Airport (IAD) in Terminal B; Bradley International Airport (BDL) in Connecticut’s Main Terminal; and Houston’s George Bush Intercontinental Airport (IAH) in Terminal D. As part of our continued growth and expansion, we are excited to welcome several newly acquired operations to our network, including Daniel K. Inouye International Airport (HNL) in Honolulu, Kahului Airport (OGG) in Maui, and additional operations at JFK Terminal 4. This expanding footprint reflects our commitment to delivering exceptional service in premier travel destinations across the United States. With a presence spanning major metropolitan hubs and world-renowned island gateways, we are excited about the future and the opportunities ahead for both our team members and the travelers we serve. Position summary: International Shoppes has an immediate opening for a Merchandising Assistant within the buying office for Beauty. The Merchandising Assistant will provide support to the buying team with the following responsibilities. Responsibilities: • Data entry, PO and SKU management, database maintenance, • Perform all administrative tasks supporting the buying department, • Maintain records and create selling reports and conduct product and corporate research as needed, • Purchase order creation and follow-up, • Price changes maintenance, • Credit notes follow-up, • Obtain return authorizations from vendors, • Need to communicate effectively within the team as well as the other departments within the company, • Performs other duties as determined by management but not limited to the above-mentioned responsibilities Experience and Education: • Minimum of 2 years supporting a department or a team within administrative/clerical role required. Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup)., • Strong organizational skills, attention to detail and ability to meet deadlines., • Strong written and verbal communication skills. We Offer: • Full Time 40 hours/week., • Benefits: Medical, Dental, 401K, • Merchandise Discounts, • Paid time off and vacations, • Great work environment To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough background check prior to receiving any final offer of employment from International Shoppes. *We are an Equal Employment Opportunity Employer

Job Description Sigma Health Rehab is actively seeking a Full-time Rehab Aide(CNA) to work in a Skilled Nursing Facility. What we offer our Rehab Aide (CNAs): · Great compensation · Affordable Medical insurance, vision and dental · Generous PTO package- start accruing from day 1 · 401k · Continuing education unit (CEU) reimbursement · Mentorship and clinical support for all therapists · Career growth opportunities · Weekly paychecks · Employee recognition · Flexible schedules The Rehab Aide (CNA) assists in the delivery of rehabilitation services under the supervision and direction of rehabilitation personnel within the disciplines of Physical Therapy, Occupational Therapy and Speech-Language Pathology as allowed by state and federal regulations. Transports residents on active therapy program, as well as assists in therapy-related activities assigned by rehab personnel. Responsible for clerical duties assigned by the director and other rehabilitation staff for timely and organized maintenance of equipment and medical records. Duties of an exceptional Rehab Aide (CNA) include: • Assists in direct therapy service provision by carrying out delegated, selected patient related tasks under the direct supervision of a therapist allowed by state and federal law., • Transports or escorts patients/residents to and from the therapy department safely and efficiently., • Provides additional physical help for patient transfer and safety needs under the direct supervision of a therapist or therapist assistant., • Maintains cleanliness and safety of the rehabilitation department’s physical environment and equipment., • Responsible for maintenance and replenishment of daily needs of clean linen and other commonly used items., • Completes assigned clerical duties, such as computer data entry, photocopying, filing, answering the phone, retrieval of therapy-related documentation, and other paperwork., • Maintains a record of equipment maintenance and cleaning schedule as assigned by the therapist manager/s., • Performs other duties as assigned by his/her supervisor., • Exhibits courtesy, compassion, and respect to patients, residents, families, caregivers, visitors, physicians, administrators, and co-workers., • Adheres to established confidentiality standards, including but not limited to HIPPA regulations and internal company policies. Rehab Aide Requirements Include: • High school diploma or equivalent. One year of experience in a health care setting preferred. Current certification as a Certified Nurse Aide (CNA) required., • Writes and understands English; Basic computer skills., • Ability to function effectively in multi-faceted systems and to interact effectively with all levels of staff and customers., • Demonstrates good organizational and interpersonal skills., • Interested in assisting those in need, and enjoy working with the elderly.

Job Description JOB DESCRIPTION Medical Assistant (OB-GYN & Internal Medicine) Home Base Site + Float Support | Clinical Role with Clerical/Front Desk Coverage as Needed Employment Type: Full-Time / Part-Time (based on clinic need) Locations: Queens, Long Island (home base assigned; occasional float support may be required) Reports To: Nurse Manager, Practice Manager About TRUE HEALTH NY TRUE HEALTH NY is a multi-site outpatient medical group providing OB-GYN/Women's Health and Internal Medicine/Primary Care services across New York. We are committed to equitable, high-quality, patient-centered care and efficient clinic operations. Position Summary The Medical Assistant (MA) is a key member of the care team responsible for supporting providers and nursing staff in delivering high-quality clinical care. This position is primarily clinical, with clerical and front desk coverage responsibilities as needed to support patient flow and clinic operations. The MA will be assigned a home base location and may be asked to float to other sites occasionally based on staffing and operational needs. Essential Duties & ResponsibilitiesA) Clinical Responsibilities (Primary) • Room patients efficiently; support a busy outpatient schedule and maintain clinic flow., • Obtain and document vital signs, chief complaint, medications, allergies, and relevant history in the EMR., • Prepare patients for provider visits and ensure readiness for exams and procedures., • Assist providers with OB-GYN and Internal Medicine care, including (as applicable):, • Pap smears, pelvic exams, prenatal visits, and chaperoning sensitive exams., • Injections/immunizations and TB testing (PPD) per protocol., • EKGs and point-of-care testing (e.g., urine dip, urine pregnancy test)., • Specimen collection, labeling, handling, and preparing labs for pickup/processing., • Provide patient education within scope (pre-test instructions, procedure expectations, follow-up steps)., • Maintain clinical supplies and exam rooms: stock rooms, rotate supplies, check expiration dates, and keep rooms clean and ready., • Follow HIPAA, OSHA, infection control, and organizational policies at all times.B) Clerical & Front Desk Coverage (As Needed) When patient volume or staffing requires, the MA may provide cross-coverage to support front office operations, including: • Greet patients professionally and maintain a calm, respectful patient experience., • Support check-in/check-out, patient registration updates, and demographic verification., • Collect and verify insurance information; assist with eligibility verification as trained., • Obtain signatures for required forms/consents and ensure documents are scanned into the EMR., • Schedule appointments according to clinic guidelines and provider templates., • Perform reminder calls, follow-up calls, and no-show outreach when assigned., • Scan/fax/upload records and perform basic clerical tasks needed for daily operations. Note: Front desk support is not the primary function of this role, but the MA must be willing and able to assist as needed to keep the clinic running smoothly. C) Teamwork, Flexibility & Operations • Work collaboratively with providers, nursing, ultrasound (if applicable), and front desk teams., • Communicate clearly and respectfully with patients and coworkers., • Support clinic opening/closing duties as assigned., • Assist with quality initiatives, audits/logs, and workflow improvements as needed., • Float to other locations periodically (Queens/Brooklyn/Long Island) based on business need.Required Qualifications (Non-Negotiable), • High School Diploma or GED., • Graduate of an accredited Medical Assistant program and/or Medical Assistant certification (CMA/CCMA/RMA or equivalent)., • Current BLS/CPR certification (or ability to obtain within a specified timeframe)., • At least 1 year experience in a medical office/clinic setting (OB-GYN or Primary Care strongly preferred)., • Comfortable working in a fast-paced outpatient environment., • Strong professionalism: reliable attendance, punctuality, respectful communication., • Basic computer skills and comfort learning EMR systems.Preferred Qualifications (Strong Advantage), • Experience in OB-GYN/Women's Health and/or Internal Medicine., • EMR experience (eClinicalWorks or similar)., • Phlebotomy experience (if applicable to your sites)., • Bilingual (Spanish strongly preferred; other languages a plus)., • Experience supporting both clinical and front desk workflows in a high-volume clinic.Physical & Work Requirements, • Ability to stand/walk for extended periods and move between exam rooms., • Ability to lift/carry typical clinical supplies., • Comfort assisting with sensitive OB-GYN exams while maintaining privacy and professionalism.What Success Looks Like in This Role, • Patients are roomed on time; vitals and documentation are complete and accurate., • Providers are supported efficiently during exams and procedures., • Exam rooms are stocked, clean, and ready for the next patient., • When covering front desk, check-in/check-out stays smooth and professional. Equal Opportunity Employer: TRUE HEALTH NY provides equal employment opportunities without regard to race, color, religion, national origin, age, sex, disability, sexual orientation, gender identity, or any other protected status.

Job Description Medical Assistant (MA) Specialty / Department: Outpatient Clinic / General Medical Practice Location: New York, NY Job Type: Contract – NO BENEFITS Duration: 9 Weeks Pay Rate: $18/hr (Local) Schedule and Shift Details • Shift: Day shift, • Days: Monday to Friday, with one of the following schedules:, • 8:00 AM – 4:00 PM, • 9:00 AM – 5:00 PM, • 10:00 AM – 6:00 PM, • 11:00 AM – 7:00 PM, • 12:00 PM – 8:00 PM, • Hours per Week: 40 hours (based on 8 paid working hours per day; lunch break details to be confirmed), • On-Call / Weekends: No weekend or on-call requirements specified Job Summary The Medical Assistant provides both clinical and administrative support to physicians and healthcare providers in an outpatient medical office setting. This role is responsible for assisting with patient care, clinical procedures, medical documentation, and appointment scheduling, and for maintaining an organized and safe clinical environment. The ideal candidate should demonstrate excellent communication skills, attention to detail, professionalism, and the ability to work effectively with patients from diverse backgrounds. Key Responsibilities • Perform patient care activities, including taking vital signs, venipuncture, phlebotomy, EKGs, and specimen collection., • Assist physicians with examinations and medical procedures., • Prepare examination rooms, medical instruments, and supplies while following sterilization and infection control protocols., • Coordinate patient flow, room patients, and assist with patient mobility and transfers as needed., • Collect and process specimens and perform point-of-care testing., • Maintain accurate patient medical records, charts, and documentation using the Electronic Medical Record (EMR) system., • Enter physician orders and prepare prescription refill requests for physician review and approval., • Schedule patient appointments and procedures, update patient demographics, and verify insurance information., • Obtain laboratory results, X-ray reports, hospital records, and referral documentation., • Assist with insurance verification and procedure pre-certification when required., • Monitor medical supplies, check expiration dates, and maintain required logs for medications, refrigeration, and sterilization., • Follow HIPAA regulations, workplace safety standards, and personal protective equipment (PPE) requirements., • Answer telephone calls, communicate patient instructions, and provide administrative support to physicians and patients. Qualifications and Requirements Education: • High School Diploma or GED, with completion of an approved Medical Assistant certificate program. Experience: • Medical Assistant clinical and administrative experience preferred., • Phlebotomy proficiency may be required. Required Licenses and Certifications: • Medical Assistant Certificate from an approved school., • Basic Life Support (BLS) certification from the American Heart Association (AHA)., • Certified Medical Assistant (CMA) certification preferred. EMR Proficiency: • Knowledge of EMR systems or medical billing systems preferred, but not required. Computer Skills: • Basic proficiency in Microsoft Office Suite. Language Requirements: • English: speaking, reading, and writing. Required Skills • Medical Assistant clinical skills and patient care, • Venipuncture and phlebotomy, • EKG and X-ray-related knowledge, • Medical terminology and medical records management, • HIPAA compliance and patient confidentiality, • Infection control and sterilization procedures, • Patient scheduling, registration, and insurance verification, • Medical billing and clerical support, • Microsoft Office and EMR documentation, • Excellent communication and telephone etiquette, • Ability to communicate effectively with multicultural patients, • Strong organizational and interpersonal skills, • Ability to adapt to a growing and changing healthcare environment Work Environment and Physical Requirements • Work Environment: General office / outpatient medical clinic, • Physical Activity Level: Light, • Physical Requirements: Occasional patient assistance with walking, transferring, and dressing, along with routine clinical duties, • Safety Requirements: Must follow infection control procedures, PPE guidelines, and institutional safety policies

Medical Secretary performs administrative and clerical tasks to support daily practice operations. Refers Surgical and Infusion scheduling to Senior Medical Secretary. Must include one year of prior physician practice experience and knowledge of medical terminology or the equivalent combination of e

Medical Secretary - Cardiology - Garden City. In this role, the successful candidate The Medical Secretary performs administrative and clerical tasks to support daily practice operations. Position Summary: We have an exciting opportunity to join our team as a Medical Secretary - Cardiology - Garden

Northwell Health - 733 Sunrise Highway - Responsibilities: Performs patient care under physician/nurse supervision; Records vital signs and measurements; Collects specimens and assists with lab procedures; Pre-visit chart preparation and documentation; Acts as clerical support to maintain patient fl

As a Practice Support Associate for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health o

Mount Sinai - 2750 Merrick Road - Responsibilities: Assist physicians with procedures and take vital signs; Support patient flow and exam setup; Administer clerical tasks: charting, records, scheduling; Perform phlebotomy duties as needed; Prepare examination rooms and sterilization.

Good Shepherd Hospice Inpatient Unit at Mercy Hospital is a 12 bed unit located within our Rockville Centre based hospital campus. This role is responsible for providing clerical and receptionist duties at our Hospice Inpatient Center. This includes admitting all patients via electronic medical records, maintaining electronic patient charts, administrative processing of admissions, discharges and transfers, ensuring appropriate departments and personnel are notified of admissions, discharges, transfers, expirations and condition changes per established procedures, and providing administrative support for the Hospice program as needed. Qualifications: • Associates degree or equivalent experience, • Related experience in a hospital or SNF setting, • Strong computer skills and experience with Electronic Medical Records, • Excellent organizational/communication skills and customer service skills, • Ability to multi-task and knowledge of medical terminology. Hospice experience a plus. USD $23.00 - USD $28.00 /Hr. This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate's qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job, and it does not include the value of benefits. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

Position Title - Part-Time Secretary, Grade B. Description - Reporting to the Department Chair Computer Science, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the da

Auto Club Enterprises is seeking a goal oriented customer service professional to provide insurance service and clerical support to Web Insurance Agents and Members.

We have an exciting opportunity to join our team as a Medical Secretary - Garden City. In this role, the successful candidate The Medical Secretary performs administrative and clerical tasks to support daily practice operations. Refers Surgical and Infusion scheduling to Senior Medical Secretary.

In this role, the successful candidate The Medical Secretary performs administrative and clerical tasks to support daily practice operations. Medical Secretary - Cardiology - Garden City. We have an exciting opportunity to join our team as a Medical Secretary - Cardiology - Garden City.

We have an exciting opportunity to join our team as a Medical Secretary, FGP – Outpatient Surgical Oncology – Mineola. The Medical Secretary performs administrative and clerical tasks to support daily practice operations, scheduling patient visits and procedures in collaboration with other areas

Practice Support Associate As a Practice Support Associate for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay

Position Summary: The Medical Assistant (MA) is responsible for assisting physician, PA or NP with clerical duties, patient flow, patient care and procedures. Essential Job Functions: • Prepares the examination room. Escorts patient into the room. Cleans examination room when exam is complete., • Maintains efficient patient flow., • Ensures proper preparation for patient visit. Prepares pertinent information needed for patient visit., • Communicates & provides care consistent with age, cultural, spiritual and developmental needs of the patient., • Answers the telephone in an appropriate manner. Directs calls and/or takes accurate messages., • Schedules appointments accurately and appropriately according to departmental guidelines., • Consistently and accurately stocks examination rooms with all necessary supplies., • Assists in ordering and maintaining of all supplies as assigned., • Reconciles encounters daily and accurately, according to policy guidelines., • Effectively communicates problems, concerns or issues to the Supervisor and/or Manager appropriately and promptly., • Understands and performs within scope of practice., • Obtains vital signs: BP, temp, pulse, height & weight accurately and completely as required. Documents appropriately in EHR., • Reviews and updates medication list and accurately documents known allergies in the Electronic Health Record (EHR). Demonstrates an understanding of prescription control and prescription refill procedures., • Accurately documents allergies in EHR., • Appropriately enters orders and schedules appointments in the Practice Management System (PMS) and EHR., • Provides referrals and/or consult orders appropriately and in a timely manner in the PMS and EHR., • Appropriately adheres to universal safety precautions when administering medications and disposal of medical waste., • Maintains proficiency with department specific equipment, troubleshoots and reports malfunctions promptly, • Facilitates transition of care to UCC/Hospital, • Demonstrates flexibility with various work schedules., • All other duties as assigned, • Recognizes and performs duties which need to be performed although not directly assigned., • Provide scribing services. Education, Certification, Computer & Training Requirements: • High School Diploma or equivalent, required., • Graduated from an accredited medical assistant or phlebotomy program, required., • 0-1 year related work experience, required. 2-4 years related work experience, preferred., • Basic Life Support (BLS) or within 30 days of hire, required, • Ability to communicate in English, both orally and in writing, required, • Ability to organize and perform multiple tasks in a timely manner, required, • Basic proficiency in computer use, required Travel: Ability to commute to satellite offices as needed, required Pay Range: $22.02 - $27.07 Hourly The provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not limited to years of experience and location of position.

NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Senior Medical Assistant - Bethpage. In this role, the successful candidate is responsible for assisting physicians and/or Advanced Care Practitioners and nurses in providing patient care. This position primarily supports the practice with Medical Assistant duties but at a senior level. This role is responsible for validating patient identifiers, preparing patients and rooms for examination, measuring and recording vital signs, drawing blood, and collecting other lab samples. The Senior Medical Assistant is also responsible for administrative tasks, such as scheduling appointments, answering phone calls, and performing data entry. Job Responsibilities: Serves as primary trainer for new hires Escorts patients to exam rooms Cleans and stocks exam rooms Measures and records patient vital signs Obtains and processes blood samples as per NYULH policy Supports quality initiatives by following FGP guidelines for collecting and documenting information in the EMR Promotes a positive patient experience Communicates effectively with providers and administrative staff, escalate issues Answers phone calls Reviews and respond to in-basket messages Follows up on Rx refill requests Performs other duties as needed Clinical & Administrative Responsibilities Perform clerical and clinical responsibilities as assigned by management Responsible for monitoring dashboards to identify delays in patient flow Assists patients and communicates with physicians to obtain prescription renewals as needed Assists with training and in-servicing Medical Assistant staff Assists in the planning, coordination and schedules the activities of the medical assistants if applicable Serve as the liaison and a key point of contact between practice operations, management and coordinating patient throughout Actively listen to patient concerns, and escalate to appropriate management as they arise, performing service recovery as needed. Completes necessary intake which includes obtaining patient vital signs and other tests within defined scope of practice as needed. Follows guidelines for validating patient medical record when accessing and updating information, including patient name and date of birth. Assists with maintaining patient flow to and from exam rooms and treatment areas. Assists in escorting patients and specimens throughout the facility. Ensures exam rooms and treatment areas are cleaned per infection control standards after each patient. Communicates the functionality and purpose of MyChart to patients during intake Ensures the appropriate translation services or equipment is in place prior to the start of visit Assists with blood/specimen collection and ensures proper handling and processing of patient specimens as per organizational policy & procedure. Performs Point of Care testing such as: EKG, Glucose Testing, and Pregnancy Test, Urinalysis, following organizational policy & procedure, and with documentation of any required competency in place. Preps the appropriate patient encounter ensuring that all relevant information for visit is up-to-date including bloodwork, radiology images, medications, and past medical history. Reviews and imports any "Prepare for your Visit", "Outside Information" and patient history prior to provider encounter Works with clinical team to ensure logbooks related to equipment, specimen collection and other clinical safety measures are followed per FGP standards. Supports best practice workflows for MIPS by updating medical records with patient vital signs and Histories (Immunization, Medical & Surgical). May also be required to scan and/or upload diagnostic reports according to their description and link them to their associated order in Epic. Maintains patient privacy as it relates to HIPPA standards. Handles appropriate patient calls and documents outcome of all patient communications as needed. Refers all clinical questions/concerns to RN/Provider. Assists with in-basket message management including any necessary tasks related to patient medical advice requests as per best practices Utilizes EPIC functionality to review and update patient records as well as maintain communication with peers and supervisors related to patient care Assists physicians with procedure and/or set-up according to the specialty where necessary Stocks exam/treatment rooms and/or supply closets with medical supplies, linen and medical equipment as needed. Effectively communicates as supplies need to be replenished. Cleans and sterilizes designated equipment after use, following organizational policy & guidelines, and with documentation of required competency in place. Supports FGP Clinical Quality Management by facilitating appropriate documentation and maintenance of clinical supplies and equipment. Reviews appropriate downtime procedures as it relates to patient visit Completes annual competencies such as Fire Safety, Hazardous Waste, Medsled, HIPPA compliance, etc. Partners with administrative and clinical personnel to complete prior authorization, medication refills and referrals related to patient continuity of care. Assists with prescription refill request by locating requested prescription in EMR, identifying last patient visit, and tasking RN, LPN, or Provider to evaluate, set up and/or process for renewal Performs other duties as assigned. Patient Experience and Access • Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter. Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off) Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging. Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate. Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.) Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience. Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles. Minimum Qualifications: To qualify you must have a High School Diploma or the equivalent. Completion of a Medical Assistant Program from an accredited institution OR upon hire hold a current medical assistant Certification from a Nationally Recognized accredited institution (such as American Association of Medical Assistant(AAMA); American Medical Technologies (AMT); National Center for Competency Testing (NCCT); National Healthcare Association (NHA). Minimum of 3 years of Medical Assistant Experience in a faculty group practice or hospital setting. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone HospitalLong Island is an equal opportunity employer and

Medical Office Support Bethpage, NY Full-Time/Regular NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Sr. Medical Assistant - Bethpage. In this role, the successful candidate The Senior Medical Assistant is responsible for assisting physicians and/or Advanced Care Practitioners and nurses in providing patient care. This position primarily supports the practice with Medical Assistant duties but at a senior Level. This role is responsible for validating patient identifiers, preparing patients and rooms for examination, measuring and recording vital signs, drawing blood, and collecting other lab samples. The Senior Medial Assistant is also responsible for administrative tasks, such as, scheduling appointments, answering phone calls, and performing data entry. Job Responsibilities: Serves as primary trainer for new hires Escorts patients to exam rooms Cleans and stocks exam rooms Measures and records patient vital signs Obtains and processes blood samples as per NYULH policy Supports quality initiatives by following FGP guidelines for collecting and documenting information in the EMR Promotes a positive patient experience Communicates effectively with providers and administrative staff, escalate issues Answers phone calls Reviews and respond to in-basket messages Follows up on Rx refill requests Performs other duties as needed Clinical & Administrative Responsibilities Perform clerical and clinical responsibilities as assigned by management Responsible for monitoring dashboards to identify delays in patient flow Assists patients and communicates with physicians to obtain prescription renewals as needed Assists with training and in-servicing Medical Assistant staff Assists in the planning, coordination and schedules the activities of the medical assistants if applicable Serve as the liaison and a key point of contact between practice operations, management and coordinating patient throughout Actively listen to patient concerns, and escalate to appropriate management as they arise, performing service recovery as needed. Completes necessary intake which includes obtaining patient vital signs and other tests within defined scope of practice as needed. Follows guidelines for validating patient medical record when accessing and updating information, including patient name and date of birth. Assists with maintaining patient flow to and from exam rooms and treatment areas. Assists in escorting patients and specimens throughout the facility. Ensures exam rooms and treatment areas are cleaned per infection control standards after each patient. Communicates the functionality and purpose of MyChart to patients during intake Ensures the appropriate translation services or equipment is in place prior to the start of visit Assists with blood/specimen collection and ensures proper handling and processing of patient specimens as per organizational policy & procedure. Performs Point of Care testing such as: EKG, Glucose Testing, and Pregnancy Test, Urinalysis, following organizational policy & procedure, and with documentation of any required competency in place. Preps the appropriate patient encounter ensuring that all relevant information for visit is up-to-date including bloodwork, radiology images, medications, and past medical history. Reviews and imports any "Prepare for your Visit", "Outside Information" and patient history prior to provider encounter Works with clinical team to ensure logbooks related to equipment, specimen collection and other clinical safety measures are followed per FGP standards. Supports best practice workflows for MIPS by updating medical records with patient vital signs and Histories (Immunization, Medical & Surgical). May also be required to scan and/or upload diagnostic reports according to their description and link them to their associated order in Epic. Maintains patient privacy as it relates to HIPPA standards. Handles appropriate patient calls and documents outcome of all patient communications as needed. Refers all clinical questions/concerns to RN/Provider. Assists with in-basket message management including any necessary tasks related to patient medical advice requests as per best practices Utilizes EPIC functionality to review and update patient records as well as maintain communication with peers and supervisors related to patient care Assists physicians with procedure and/or set-up according to the specialty where necessary Stocks exam/treatment rooms and/or supply closets with medical supplies, linen and medical equipment as needed. Effectively communicates as supplies need to be replenished. Cleans and sterilizes designated equipment after use, following organizational policy & guidelines, and with documentation of required competency in place. Supports FGP Clinical Quality Management by facilitating appropriate documentation and maintenance of clinical supplies and equipment. Reviews appropriate downtime procedures as it relates to patient visit Completes annual competencies such as Fire Safety, Hazardous Waste, Medsled, HIPPA compliance, etc. Partners with administrative and clinical personnel to complete prior authorization, medication refills and referrals related to patient continuity of care. Assists with prescription refill request by locating requested prescription in EMR, identifying last patient visit, and tasking RN, LPN, or Provider to evaluate, set up and/or process for renewal Performs other duties as assigned. Patient Experience and Access Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter. Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off) Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging. Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate. Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.) Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience. Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles. Minimum Qualifications: To qualify you must have a High School Diploma or the equivalent. Completion of a Medical Assistant Program from an accredited institution OR upon hire hold a current medical assistant Certification from a Nationally Recognized accredited institution (such as American Association of Medical Assistant(AAMA); American Medical Technologies (AMT); National Center for Competency Testing (NCCT); National Healthcare Association (NHA). Minimum of 3 years of Medical Assistant Experience in a faculty group practice or hospital setting. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on

The Offsite Medical Assistant I provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Fulfills patient care responsibilities as assigned which may include: checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Assists physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information. Fulfills clerical responsibilities as assigned which may include: sending and receiving patient medical records; obtaining lab/x-ray reports, hospital notes, referral information, etc. Completing forms and requisitions as needed, managing charts to ensure information is completed and filed appropriately. These responsibilities may be carried out using the electronic medical record (EMR) system or manually as necessary. Enters orders into the electronic medical record (EMR) system or prepares prescription refill requests on behalf of the physician for the review and approval by the ordering physician. Inventories, orders or re-stocks medical supplies as applicable. Provides set-up of examination room and instruments in accordance with proper sterilization techniques established by hospital and infection control policies. Maintains logging system as required for refrigeration of medications, point of care testing, sterilization process, crash cart, point of care testing or others as needed. Checks expiration dates on all medications and medical supplies disposing appropriately as per institution policy. Maintains a safe, secure, and healthy work environment by following standards and procedures; complies with legal regulations. Complies with established personal protective equipment requirements necessary for protection against exposure to blood and other potentially infectious body fluids, chemical disinfectants, radiation and other hazardous substances. Assists in the maintenance of medical charts (filing, Op Reports, test results, home care forms). May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary. May be required to perform proficient phlebotomy duties. May perform appointment scheduling and registration for patients as well as updating patient demographic and insurance information. May maintain, adjust and confirm patient office schedule. May check and verify & update insurance information utilizing internal or web sources. May perform and verify pre-certification for procedures as necessary. Performs other duties as assigned. Education requirements: • High School Diploma/GED required, • Certified Medical Assistant required Experience requirements: • None but 1-2 years preferred Non-Bargaining Unit, M81 - MSD Bellmore OFFS - MSH, Mount Sinai Hospital

The Offsite Medical Assistant I Provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Responsibilities • Fulfills patient care responsibilities as assigned which may include: checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Assists physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information., • Fulfills clerical responsibilities as assigned which may include: sending and receiving patient medical records; obtaining lab/x-ray reports, hospital notes, referral information, etc. Completing forms and requisitions as needed, managing charts to ensure information is completed and filed appropriately. These responsibilities may be carried out using the electronic medical record (EMR) system or manually as necessary., • Enters orders into the electronic medical record (EMR) system or prepares prescription refill requests on behalf of the physician for the review and approval by the ordering physician., • Inventories, orders or re-stocks medical supplies as applicable., • Provides set-up of examination room and instruments in accordance with proper sterilization techniques established by hospital and infection control policies., • Maintains logging system as required for refrigeration of medications, point of care testing, sterilization process, crash cart, point of care testing or others as needed., • Checks expiration dates on all medications and medical supplies disposing appropriately as per institution policy., • Maintains a safe, secure, and healthy work environment by following standards and procedures; complies with legal regulations., • Complies with established personal protective equipment requirements necessary for protection against exposure to blood and other potentially infections body fluids, chemical disinfectants, radiation and other hazardous substances., • Assists in the maintenance of medical charts (filing, Op Reports, test results, home care forms)., • May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary., • May be required to perform proficient phlebotomy duties., • May perform appointment scheduling and registration for patients as well as updating patient demographic and insurance information., • May maintain, adjust and confirm patient office schedule., • May check and verify & update insurance information utilizing internal or web sources., • May perform and verify pre-certification for procedures as necessary., • Performs other duties as assigned. Qualifications • High School Diploma/GED with completion of Training Certificate from an approved Medical Assistant certificate course., • None but 1-2 years preferred, • BLS from AHA About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it.

The Offsite Medical Assistant I provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Fulfills patient care responsibilities as assigned which may include: checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Assists physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information. Fulfills clerical responsibilities as assigned which may include: sending and receiving patient medical records; obtaining lab/x-ray reports, hospital notes, referral information, etc. Completing forms and requisitions as needed, managing charts to ensure information is completed and filed appropriately. These responsibilities may be carried out using the electronic medical record (EMR) system or manually as necessary. Enters orders into the electronic medical record (EMR) system or prepares prescription refill requests on behalf of the physician for the review and approval by the ordering physician. Inventories, orders or re-stocks medical supplies as applicable. Provides set-up of examination room and instruments in accordance with proper sterilization techniques established by hospital and infection control policies. Maintains logging system as required for refrigeration of medications, point of care testing, sterilization process, crash cart, point of care testing or others as needed. Checks expiration dates on all medications and medical supplies disposing appropriately as per institution policy. Maintains a safe, secure, and healthy work environment by following standards and procedures; complies with legal regulations. Complies with established personal protective equipment requirements necessary for protection against exposure to blood and other potentially infectious body fluids, chemical disinfectants, radiation and other hazardous substances. Assists in the maintenance of medical charts (filing, Op Reports, test results, home care forms). May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary. May be required to perform proficient phlebotomy duties. May perform appointment scheduling and registration for patients as well as updating patient demographic and insurance information. May maintain, adjust and confirm patient office schedule. May check and verify & update insurance information utilizing internal or web sources. May perform and verify pre-certification for procedures as necessary. Performs other duties as assigned. Education requirements: • High School Diploma/GED required, • Certified Medical Assistant required Experience requirements: • None but 1-2 years preferred, • MS Excel, • MS Word, • Outlook Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. • Job Identification 3036458, • Job Category Clerical, • Posting Date 03/27/2026, 08:30 PM, • Job Schedule Full time, • Job Shift Day, • Locations 2750 Merrick Rd, Bellmore, NY, 11710, US

Job Description Group Leader – RISE Academy Paths to Success • Far Rockaway, Queens, NY • Part-Time, Per-Diem Posted: October 20, 2026 | Application Deadline: November 30, 2026 Department: Paths to Success Reports To: Program Supervisor Location: 26-01 Mott Avenue, Far Rockaway, Queens, NY 11691 Hourly Rate: $18.50 per hour Employment Type: Part-Time, Per-Diem About Us Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 72,000 individuals annually. We do this through 101 programs across 138 sites, throughout New York City and Westchester. Our strong belief and commitment to diversity is shown not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in New York City. Role Overview As a Group Leader at RISE Academy, the COMPASS Afterschool Program, you will supervise and engage an assigned group of children and support their overall well-being. You will lead daily activities and create a safe, structured environment where children can explore new interests, develop social-emotional skills, and build positive relationships. Working with the Program Director, Program Supervisor, and Activity Specialist, you will help deliver youth development programming aligned with DYCD COMPASS standards. RISE Academy operates after school, on select school holidays, and during the summer. This position is based on site in Far Rockaway, Queens, and requires in-person attendance. Key Responsibilities • Lead an assigned group of children and maintain active supervision during activities, transitions, meals and snacks, restroom breaks, dismissal, field trips, and special events., • Create and implement age-appropriate activities under the guidance of the Content Specialist or Activity Specialist/Instructor, and assist with lessons, materials, group management, and participant engagement., • Support required COMPASS content areas: social and emotional learning; physical activity and healthy living; academic support; STEAM and literacy; introduction to college and careers; and life skills development., • Promote positive behavior, conflict resolution, teamwork, youth voice, and supportive peer relationships., • Create a safe, welcoming, culturally responsive, inclusive, strengths-based environment for all participants., • Communicate participant needs, behavioral concerns, incidents, and program updates to the Content Specialist or Program Director., • Maintain accurate attendance, activity records, incident reports, and other required documentation., • Build positive relationships with children, families, school staff, program staff, and community partners., • Provide program support during seven weeks of summer programming. Perform other related duties as assigned by the supervisor. This description does not cover every activity, duty, or responsibility required for this position. Duties, responsibilities, and activities may change at any time, with or without notice. Required Qualifications Required • At least 18 years of age., • High school diploma or equivalent., • At least two years of direct experience working with children under age 13., • Experience working with school-age children in an afterschool, childcare, school, recreation, camp, or community-based setting., • Ability to lead and supervise groups of children safely and in an engaging, developmentally appropriate manner., • Ability to create and implement activities under the guidance of an Activity Specialist/Instructor or Content Specialist., • Strong communication, teamwork, organization, and group management skills., • Content knowledge, experience, and skills needed to effectively support program activities. Preferred • Associate’s degree. Supervisory Responsibility • No staff supervisory responsibilities. This role directly supervises an assigned group of children. Work Environment • On-site program and field settings in Far Rockaway, Queens. Position Type/Expected Hours of Work This is a part-time, per-diem, non-exempt position, Monday through Friday, with weekends as needed, at the assigned location. Regular work hours are 2–5:30 p.m. The role also requires support for seven weeks of summer programming. On the following school closure days, staff are assigned five- to seven-hour shifts between 8 a.m. and 6 p.m.: • 2026: Election Day, November 3; Veterans Day, November 11., • 2027: Midwinter Break, February 15–19; Eid al-Fitr, March 9; Eid al-Adha, May 17., • 2027: Clerical Day, June 8; Anniversary Day, June 10. Additional Requirements • Authorization to work in the U.S., • Ability to work in person in New York City., • Ability to travel to other Rising Ground sites, if required. Equal Employment Opportunity It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment

Home Depot - - Responsibilities: Perform administrative and clerical tasks in DC; Coordinate workflow and communication across teams; Resolve system and vendor issues in DC; Maintain inventory documentation accuracy; Support vendor/supplier relationships.

We are seeking a detail-oriented and personable Human Resources Assistant to provide essential clerical and administrative support to our Human Resources department.

Office Clerical / Remote] - Anywhere in U.Full-flex work week to own your priorities / 401K with company match / Comprehensive health and wellness / PTO / Professional growth opportunities - As an Administrative Processing Specialist, you will: Coordinate and manage administrative tasks to support d

Registered Client Relationship Analysts provide exceptional service to our clients and support Financial Advisor(s)/ Private Wealth Advisor(s)/ teams on a daily basis. Through regular interactions with clients, individuals in this role build trusted relationships. Leading with a client first mindset, a successful candidate for this role will have strong interpersonal skills and will be able to assist clients with their everyday needs. Client Support • Provide service coverage for a FA/PWA/team including:, • Supporting the FA/PWA/team in cultivating and enhancing new and existing client relationships, • Executing money movement transactions at the request of the client and/or FA/PWA/team, • Answering general non-investment related questions concerning client accounts, including relaying stock positions and providing account balances (e.g., funds due and margin debit), • Enter profile information or pre-fill account documentation on client accounts and/or documents in a clerical capacity at the direction of the client and/or FA/PWA/team, • Educating or enrolling clients in digital tools (e.g. MSOnline, eSign, eAuthorization), • Onboard and maintain client accounts, including collecting client information and required documentation in a clerical capacity at the direction of the client and/or FA/PWA/team, • Provide existing clients with details around their account information (e.g., investment objectives, risk tolerance), • Accept or enter unsolicited orders and/or enter solicited orders in a clerical capacity at the direction of the FA/PWA/team, • Assists Financial Advisor(s) / team in delivering against their business plan and client service model, • Supporting the Financial Advisor/ team marketing strategy (e.g, website maintenance), • Assist FAs/PWAs/teams in a clerical capacity with research relating to investment portfolio holdings, performance reporting, etc. and preparing materials for client meetings using firm approved systems, • Assist with data entry for key client needs such as new account opening and financial planning at the direction of the FAs/PWAs/teams, • Remaining current on all policies, procedures and new platforms, • Participating in firm initiatives (e.g., training or education programs), special projects and/or other duties directed by local management Administrative Support • Answering inbound phone calls or making outbound calls with updates on service requests (e.g., scheduling follow-up calls with Financial Advisor / teams as needed), • Managing the calendar including coordinating meetings or events with logistics such as material prep (e.g., maintaining agendas, sending calendar invites with Zoom credentials), • Maintaining travel itineraries, preparing expense reports and managing the reimbursement process, • Assisting with general in-office support functions such as copying, filing and scanning documentation, • Preparing and submitting expense reports for processing at the direction of the FA/PWA Education and/or Experience • High School Diploma/Equivalency, • College degree preferred, • Active Series 7 (GS), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA), • Two or more years of industry experience preferred Knowledge/Skills • Knowledge of financial services products, including but not limited to equities, bonds, options, mutual funds, annuities, insurance, and managed accounts, • Detail orientated with superior organizational skills and ability to prioritize, • Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint), • Exceptional writing, interpersonal and client service skills, • Strong time management skills, • Team player with the ability to collaborate with others, • Ability to work in a fast-paced, evolving environment, • Adaptable and ability to multitask, • Goal oriented, self-motivated and results driven Reports to: • Business Service Officer What You Can Expect From Morgan Stanley: At Morgan Stanley, we raise, manage and allocate capital for our clients helping them reach their goals. We do it in a way that's differentiated and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please visit the link provided. Expected base pay rates for the role will be between $72,500 and $85,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs. Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

Client Relationship Analysts provide exceptional service to our clients and support Financial Advisor(s) (FAs)/ Private Wealth Advisor(s) (PWAs)/ teams on a daily basis. Enter profile information or pre-fill account documentation on client accounts and/or documents in a clerical capacity at the dire

Administrative Support PositionAssists in performing diversified clerical duties related to the operational needs of the office/department.

Support Staff - Legal Secretary I, Bilingual (Spanish Speaking). Types and prepares legal documents, including legal opinions, briefs, pleadings, memoranda of law, contracts, and transactional materials. Performs secretarial and clerical duties in recording and completing legal forms and documents;

USPS is actively accepting applications for Mail Handler Assistants nationwide. You will join a dynamic team, perform mail handling and distribution tasks, customer support, and clerical work to ensure smooth operations across the network.

Clinical Support PositionPerforms direct patient care under the supervision of a physician or appropriate clinician.Performs related clerical duties supporting operational needs.Responsibilities:Prepares treatment rooms for patient examinations, ensuring cleanliness and availability of appropriate e

Types and prepares legal documents, including legal opinions, briefs, pleadings, memoranda of law, contracts, and transactional materials. Support Staff - Legal Secretary I, Bilingual (Spanish Speaking). Performs secretarial and clerical duties in recording and completing legal forms and documents;

Job Description The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in eight states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position The Administrative Assistant will provide a supportive role in the office and handle a variety of administrative and clerical tasks. The position involves working with physical and digital incoming mail, including legal documents and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects. The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls. Demonstrated strong organization and computer skills are required. This employee will intake, scan and review high-volumes of incoming mail. The ideal candidate will work well under pressure and effectively exercise discretion and good judgment Responsibilities • Answer phone calls and take detailed messages and distribute to the appropriate party., • Assist with voicemail and distribute incoming faxes., • Provide kitchen support in making coffee and restocking food and drinks., • Monitor inventory and restock office and kitchen supplies; place orders as needed., • Accept all incoming packages and mail; physically scan and sort high-volume incoming mail, • Assist with digital mail sorting and electronic distribution of documents., • Provide support for all miscellaneous requests with a 'can do' attitude Required Skills & Qualifications: • Computer savvy a must: MSWord, Outlook (email and calendar), Phone System. Excel and PowerPoint would be a plus., • Strong verbal and written communication skills, • Ability to multi-task; Detail oriented with strong organizational skills, • Ability to exercise sound judgment and present a calm demeanor, • Ability to work independently, in team setting and get along well with others, • Maintain professional composure in any given situation Compensation/Benefits $18 per hour. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations. Location Garden City office Job Posted by ApplicantPro

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred. \nCompany Description Housing Options and Geriatric Association Resources, Inc. (H.O.G.A.R.) was incorporated in March 1996 to assist society’s most disenfranchised; the elderly, seriously mentally ill adults, the homeless, adults living with Special Needs and the physically challenged by promoting, fostering and providing the highest quality of housing and services in a most therapeutic, rehabilitative and aesthetically satisfying environment. H.O.G.A.R.’s approach to housing and services is based on the philosophy, goals and objectives of psychosocial rehabilitation. The organizations’ goal is to restore an individual’s ability for independent living, socialization and effective life management. H.O.G.A.R.’s services and housing builds on personal strengths to offset the effects of the aging process, illness and history of the homelessness and in coordination with other treatment and rehabilitation services. Housing Options and Geriatric Association Resources, Inc. (H.O.G.A.R.) was incorporated in March 1996 to assist society’s most disenfranchised; the elderly, seriously mentally ill adults, the homeless, adults living with Special Needs and the physically challenged by promoting, fostering and providing the highest quality of housing and services in a most therapeutic, rehabilitative and aesthetically satisfying environment. H.O.G.A.R.’s approach to housing and services is based on the philosophy, goals and objectives of psychosocial rehabilitation. The organizations’ goal is to restore an individual’s ability for independent living, socialization and effective life management. H.O.G.A.R.’s services and housing builds on personal strengths to offset the effects of the aging process, illness and history of the homelessness and in coordination with other treatment and rehabilitation services.\n\n\n

You will join a dynamic team, perform mail handling and distribution tasks, customer support, and clerical work to ensure smooth operations across the network. USPS is actively accepting applications for Mail Handler Assistants nationwide.

Northwell is seeking an entry-level clerical assistant to support daily office operations in a fast-paced healthcare environment. Responsibilities include typing correspondence, greeting visitors, answering phones, scheduling meetings, filing patient records, and taking minutes. The role requires ac

Job DescriptionDescription: Position Overview The Academy Charter School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Administrative Assistant functions as the primary contact person for all of the school’s constituents. In this role, the Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. Responsibilities & Duties: Front Desk Support • Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.), • Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.), • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.), • Oversee the day to day activities of the school and serving as the main point of contact in the school reception area, • Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.), • Help to organize staff meetings Student Support • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.), • Evaluate situations (e.g. involving other staff, students, parents, the public, police etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions. General Responsibilities • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines., • Manage the collection of all funds for school trips and all student activities., • Manage the disbursement and the reconciliation of petty cash., • Responsible for the collection of funds for all staff meals., • Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed., • Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required., • Assist other personnel for the purpose of supporting them in the completion of their work activities., • Support Principal, counselors and other administrative personnel for the purpose of assisting with their administrative functions. Pay Transparency: The salary range for this role is $18 - $27.50 hr. Base pay offered may vary within the posted range based on several factors, including but not limited to education, job-related knowledge, skills, experience, and location. The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law. Requirements: Work experience & Skills • Minimum of 2 or 3 year office experience, • Experience working in schools and/or urban communities preferred., • Strong written, grammatical, presentation, and verbal communication skills, • Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook)., • Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators.

Northwell in Seaford, NY is seeking an office clerk to support daily operations.You will perform a variety of clerical tasks essential to the office, including typing, greeting visitors, answering phones, scheduling appointments, and filing records.Ideal candidates have 1–3 years of experience and

Job Description TITLE: Administrative Assistant, Long Island Campus DEPARTMENT: Doctor of Chiropractic DIVISION: Academic Affairs STATUS: Non-Exempt, Monday through Friday, 7:30 a.m. to 4 p.m. Hourly rate: $24.00 to $27.00 an hour BENEFITS: • Flexible Work Arrangements Available (where applicable, based on position), • Medical Dental Vision Health Savings Account Flexible Spending Account, • College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays, • TIAA Retirement with 8% college contribution after one year of employment, • Free EAP Counseling Services Free Chiropractic Care Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees. General Description The Administrative Assistant serves as the primary support position for the educational program at the Long Island campus. The Administrative Assistant performs support duties common to academic teaching departments, as determined by the department head, and is responsible for, but not limited to, assisting with daily operations, coordinating paperwork and schedules for interviews, organizing events and meetings, providing clerical support to faculty, and ensuring technological equipment is available and in good working order. The position is a full-time in-person appointment requiring 35 hours per week of service to the College. Organizational Relationships • Reports to the Long Island Campus Director. Specific Duties and Responsibilities for Online Programs • This position works collaboratively with the Long Island Campus Director and Assistant Dean of Clinical Education to provide administrative support to an academic teaching department by scheduling academic appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested., • Serve as a first-line resource to assist faculty by answering questions and providing information, locating desired information and materials, typing, collating, or otherwise assisting in test preparation, preparing and/or proofreading documents, correspondence, and other material, and obtaining desk copies of textbooks., • Serve as a first-line resource to assist students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc., using established guidelines (information in course catalogs, departmental and college documents, and established policies and procedures)., • Supports the work of the campus by maintaining an inventory of office supplies, instructional supply needs, and utilizing the appropriate process to pay for goods or services purchased by the department., • Coordination and management of campus events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs., • Supports the administrative business functions of the campus, scheduling the use of classrooms, facilities, or meeting rooms, and maintaining the security of classrooms, labs, equipment, and records., • Assist with proctoring of exams as needed., • Record, generate and distribute meeting minutes for department/program meetings as assigned., • Ensures educational equipment and technology are available and in good working order. Notifies Campus Director of technology problems or additional needs in a timely manner to ensure continuity of educational resources., • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds by promoting professional behavior and stewardship toward the College., • Supports the department by performing all other duties as assigned by the department head. Methods of Accountability • Performance evaluations by the Long Island Campus Director., • Satisfaction of faculty and staff with the management of departmental services. Mental and Physical Requirements • Attention to detail., • Exhibit high levels of discretion and confidentiality., • Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required., • Must have a working knowledge of or the ability to learn and use database applications, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the College., • Must know how to adapt, operate, and troubleshoot electronic equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations., • Ability to perform multiple tasks flexibly and independently, due to interruptions., • Effective verbal and written communication skills are required., • Must be able to train, assign work, and review the work of student workers., • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Education and Experience • An associate degree with two years of general office experience or an equivalent combination of education and general office experience is required. Experience in higher education environment is preferred., • Knowledge of Microsoft 365 is required. If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: humanresources@northeastcollege.edu • Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.

Northwell Health is seeking a detail-oriented clerical professional to support the operational needs of an office/department.

Administrative Support PositionPerforms diversified clerical duties related to the operational needs of the office/department.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Requirements Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someone who enjoys helping customers, coordinating service needs, and keeping administrative processes accurate and organized. The role combines front-office support, order coordination, billing assistance, and scheduling tasks to help ensure smooth service delivery and a positive client experience. Responsibilities: • Respond to incoming calls and emails, identify customer concerns, and direct each request to the appropriate next step., • Enter and manage client orders with accuracy, ensuring account details, access card requests, and related information are properly recorded., • Provide administrative support for billing activities by preparing and sharing the information needed for invoicing., • Coordinate service requests and assist with scheduling appointments to support installation, maintenance, and repair activities., • Maintain organized office records, customer files, and service documentation for easy tracking and follow-up., • Oversee recurring maintenance calendars and anniversary-based scheduling to help ensure timely service planning., • Perform general clerical duties such as updating data, handling correspondence, and supporting day-to-day office workflow., • Experience in administrative support, office coordination, or a similar clerical role., • Ability to handle inbound calls professionally and gather accurate information from customers., • Strong data entry skills with close attention to detail and accuracy., • Comfortable managing multiple tasks, priorities, and schedules in a fast-paced office setting., • Proficiency with standard office software and administrative systems., • Effective written and verbal communication skills for interacting with clients and internal teams., • Strong organizational skills and the ability to maintain accurate records and documentation.