Facilities Coordinator 2
1 day ago
New York
Job DescriptionJob Title: Facilities CoordinatorJob Description We are seeking a Facilities Coordinator who will work in partnership with the Workplace Experience (WE) team to help create a world-class workplace. This role is pivotal in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner. The position supports the Workplace Experience team in delivering consistent, high-quality services while assisting with the day-to-day management and operation of the workplace. The shift for this role is Monday through Friday, from 7:30 AM to 4:00 PM. Responsibilities • Support the Regional Facility Manager and Concierge Coordinator with the execution of meetings, conferences, and events., • Contribute to a customer-focused workplace environment aligned with team values and principles., • Continuously identify opportunities to improve service delivery and customer experience., • Collaborate effectively with internal teams and external vendors to deliver high-quality service., • Perform minor repairs and routine equipment maintenance, such as patching, painting, and hardware repairs., • Conduct routine daily inspections of assigned buildings and spaces., • Provide facilities services and meeting/event support, including furniture and equipment setup, reconfiguration, and breakdown., • Perform general and detailed maintenance with appropriate supervision., • Conduct inspections and maintain accurate facilities records., • Manage and monitor the site work ticket queue., • Support vendor management and onsite contractor activities., • Assist with workplace moves and space changes., • Liaise with building management as required., • Ensure compliance with building WHS, HSSE, and emergency procedures., • Participate in all HSE-related programs, investigations, audits, and assessments., • Maintain stock levels of office and conference room supplies., • Communicate effectively and regularly with team members and stakeholders., • Confidently engage with all levels of the business, including C-Suite executives., • Send site-wide communications related to facilities activities., • Create and maintain site playbooks and internal web pages., • Monitor and update site-specific and global communication channels., • Complete all work documentation accurately and on time using Jira Service Desk, Corrigo, and related systems., • Support site spend activities and financial tracking., • Manage documentation and backup for expenses., • Participate in the site budgeting process., • Identify, document, and support cost-saving initiatives., • Participate in guest services and customer-facing coverage., • Support visitor badging processes and related technologies., • Assist with reception and desk coverage, including coordination with security scheduling., • Set up and reset meeting, conference, and event spaces according to approved plans., • Perform daily and mid-day room turnovers and reconfigurations, indoor and outdoor., • Escalate issues or concerns to management in a timely manner., • Manage post-event storage and inventory of furniture and equipment., • Conduct room checks to ensure technical and visual readiness., • Identify and report AV and cleaning service requirements.Essential Skills, • Positive, collaborative, and customer-first mindset., • Strong multitasking and time management skills., • Ability to deliver exceptional customer experiences and lasting impressions., • Excellent verbal and written communication skills., • Strong interpersonal and relationship-building abilities., • Comfortable working independently with minimal supervision., • Detail-oriented with high standards for workplace presentation and maintenance.Additional Skills & Qualifications, • Proficient computer skills and willingness to learn Atlassian tools and systems., • Ability to read and follow plans, procedures, and operating instructions., • Experience using basic carpentry, plumbing, painting, and custodial tools., • Ability to lift up to 50 lbs and safely operate ladders and equipment., • Ability to stand, stoop, crouch, climb, and reach as required for daily tasks. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Mar 24, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.