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Job Description Job Title: Administrative Assistant Location: Albany, NY Job Type: Full-Time FLSA Status: Hourly; Non-Exempt Reports To: District Manager Travel: Yes, travel is expected for this position (Less than 1% on average). Supervisory Responsibility: No Compensation: Negotiable, based on skills and experience. Company Profile: National Railroad Safety Services, Inc. (NRSS) is a certified DBE/WBE firm primarily focused on providing safety services to the railroad industry. NRSS is the most trusted name in the railroad industry for providing qualified field safety staff and safety training. To best serve the railroad industry, NRSS provides all of these services in the continental United States, Canada, and Mexico. NRSS has the proven ability and the proven safety record to handle any project. Find the safety you have been missing today! Job Description: National Railroad Safety Services, Inc. (NRSS) is seeking an Administrative Assistant to support Field Services and Training Services for Class 1 Railroads, Regional Short Lines, Transit Systems, State DOT's, as well as Railroad Suppliers, Contractors, and Consultants alike. Required Education: High School Diploma or Equivalent. Required Experience: Minimum 2 years of experience in secretarial, clerical, and/or administrative support (preferred). Equivalent combination of technical training and/or related experience. Key Success Factors: • Accountability: Accept full responsibility for self and contribution as a team member., • Adaptability & Flexibility: Ability to consider a variety of issues that exist in the work place and change from one task to another as necessary., • Analytical Thinking: Ability to analyze and synthesize information to understand issues, identify options, and support sound decision making., • Attention to Detail: Ability to work in a conscientious, consistent, thorough manner, and attend to details while pursuing quality when accomplishing tasks., • Communication: Ability to clearly convey information and ideas through a variety of media to employees/clients in a clear and succinct manner., • Customer Service Focus: Ability to provide service excellence to internal and/or external clients., • Decision Making: Ability to identify/understand issues, problems, opportunities and take appropriate action based on available facts, constraints, and probable consequences., • Initiative: Ability to identify what needs to be done and take action before being asked., • Innovativeness: Ability to devise new plans for quality excellence., • Organization: Ability to maintain materials and/or records in a clean and ordered manner., • Planning: Ability to plan and prioritize work load to manage time effectively and accomplish assigned tasks., • Stress Tolerance: Ability to maintain stable performance under pressure or opposition (such as time pressure or job ambiguity)., • Teamwork: Promote cooperation and commitment within a team environment to achieve goals and deliverables., • Advanced computer skills in Microsoft Office products., • Advanced computer skills in Citrix Applications., • Advanced computer skills in VOIP Phone Systems., • Advanced computer skills in Windows Operating Systems., • Moderate computer skills in Accounting Software (preferred)., • Moderate computer skills in Android and iOS Operating Systems (preferred)., • High level of accuracy and attention to detail required; well organized., • Strong technical writing, verbal communication, and listening skills., • Ability to type a minimum of 50 wpm., • Answer phones as necessary., • Assist with managing, sourcing, and purchasing of Office, Field Services, and Training Services supplies., • Assist with Training Department invoicing and credit card processing., • Assist with preparation of Marketing materials., • Assist with preparation of Field Services materials., • Assist with preparation of Training Services materials., • Assist with Training Department scheduling and manage multiple calendars., • Process Training Department records, filing, badging, data entry, shipping, etc., • Schedule conference calls, meetings, take notes, handle lunches, etc., • Handle travel arrangements including flights, hotels, rental vehicles, etc., • Handle registration for industry events, trade shows, etc. Benefits: • Medical, Dental, Vision, Life Insurance, • Short Term, Long Term Disability Insurance, • Paid Vacation and Holidays Safety Commitment: All employees of all levels are to remain committed to safety at all times while employed at National Railroad Safety Services, Inc. (NRSS). As such, no job is so important and no service is so urgent that we may not take time to perform all work safely. Simply put, safety is our way of life. By placing safety first, we not only ensure the wellbeing of our employees, customers, and communities, but we hold true our commitment to being the leader in safety throughout the Railroad Industry. Closing Statement: National Railroad Safety Services, Inc. (NRSS) is an Equal Opportunity/Affirmative Action Employer. Any candidate selected for this position must be able to successfully pass pre-employment/recurrent background checks, drug/alcohol testing, and classroom training. Job Posted by ApplicantPro

Job Description Are you a tech-savvy administrative professional who thrives in a dynamic, people-focused environment? The Rosenblum Companies (RDC) is seeking an Administrative Systems Coordinator (ASC) to join our team and serve as a key player for both internal operations and our customers. This role requires a blend of organizational skills and is ideal for someone who enjoys problem-solving, multitasking, and delivering exceptional service to colleagues, clients, and vendors. This includes ensuring all of our team’s technology needs are met, with the help of outside vendors. About us: The Rosenblum Companies is one of the Capital District’s largest fully integrated real estate development and management companies. Our portfolio encompasses over 1.7 million square feet of award-winning properties. We’re proud to have been named Developer of the Year in 2024 and one of Albany’s “Best Places to Work” and Times Union’s “Top Workplaces!” Major Accountabilities • Positive First Impressions, • Front desk coverage for all business hours; coordinate team coverage during breaks and time off., • Ensure that helpful customer service is consistently provided in accordance with service protocols and company core values., • Professionally greet and direct calls and visitors., • Coordinate and track internal technology support needs, • Assess, prioritize, and track all incoming helpdesk requests from team members., • Escalate issues to outside vendors and technical support resources appropriately based upon criticality of issue, vendor response time, cost, and contract/warranty parameters., • Attain basic knowledge of and provide first-level support for property technology, e.g., access control, video security, telephones., • Perform basic setup and configuration assistance for PCs and mobile apps/devices to existing and onboarding staff., • Track all issues through to resolution., • Accurately maintain all relevant lists and documentation., • Record Maintenance, • Maintain certificate of insurance records for tenants, vendors, and contractors, assure compliance, and escalate any issues., • Assist with contract maintenance, preparing documentation, and supporting managers with execution., • Event Support and Coordination, • Provide exceptional customer service through positive interactions with teammates, customers, tenants, visitors, and vendors in person and via telephone, email, and tenant portal., • Assist in the organization of the office, including appearance and cleanliness of general spaces; inventory and procurement of kitchen/office supplies and employee apparel; opening/distributing mail/packages, etc., • Maintain company CRM information; facilitate mailings and correspondence., • Provide general support and on-site coverage to departments as needed/requested., • Knowledge of customer service standards and procedures with ability to provide efficient, timely, reliable and courteous service to internal and external customers., • Ability to work with a collaborative team, utilizing your own unique perspectives and expertise to contribute to the success of the team., • Strong interpersonal and communication skills and ability to work effectively with a diverse community., • Strong attention to detail, organization, and time management skills, with the ability to prioritize multiple tasks seamlessly., • Collect, interpret, and/or analyze complex data and information. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form., • Must be able to speak, read, write, and understand the primary language(s) used in the workplace, bilingual skills a plus., • Ability to read, analyze, and interpret general business information, including but not limited to Company policies and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Understand and respond to a diverse population., • Associate's Degree required; relevant experience may substitute for degree., • Administrative and/or user support experience in real estate or property management preferred., • Excellent interpersonal and written communication skills, including a professional and positive communication style and ability to provide efficient, timely, reliable, and courteous service to internal and external customers., • Ability to work with sensitive files and maintain confidentiality., • While performing the duties of this job, the employee may be required to engage in physical activity including walking, bending, stooping, lifting, carrying, reaching, use fingers and hands to handle or feel, and talk or hear. The ability to sit or stand as needed, potentially for prolonged periods, is required., • Ability to lift up to 25 pounds, independently or with assistance, on an occasional basis., • Local travel to our properties or other destinations may be required; as such, an unrestricted driver’s license is required., • Work is typically done indoors in an office environment with low to moderate noise levels, requiring the individual to moderate the volume of speech and devices.

Job Description POSITION: Human Resources Administrative Assistant REPORTS TO: Airport Manager LOCATION: ALB AIRPORT: Albany International Airport SUMMARY The Human Resources Administrative Assistant will perform a variety of administrative and clerical tasks that will include providing support to the Administrative Services Manager, the Airport Manager, and the Assistant Airport Manager in the daily operation of the Administration Department. ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following: • Maintain all information seen, heard, read or written communication in confidential containment, only sharing such on an approved and need-to-know basis., • Assist with the timely and accurate transmittal of weekly payroll and with oversight of the time and attendance record keeping system., • Serves as back-up to the payroll administrator for payroll preparation., • Assist with the administration of reports: employee benefits and workers compensation reporting, accident report forms and related reports, as assigned., • Assist with the FMLA leave request process., • Assist with Employee Wellness Program., • Assist with Employee Orientation Program., • Assist with the development and maintenance of Job descriptions., • Assist with the preparation and maintenance of routine and/or annual reports as requested by the Airport Manager, Avports Corporate Human Resources Department and/or the client., • Assist with SIDA Badge and US Customs applications and renewals, • Perform customer service functions., • Develop and prepare general correspondence., • Demonstrate optimal judgment in handling confidential, sensitive and executive information., • File and archive administration records; prepares record retention file organization annually., • Maintains inventory and orders supplies as needed., • Performs receptionist and general clerical duties to include filing, answering phones, operating office equipment, incoming mail distribution, maintains bulletin board for compliance postings; responds to emails., • Extensive typing to include reports, spreadsheets, tables/charts, forms, briefings, logs, agendas, union agreements., • Assist with ensuring compliance with collective bargaining agreements., • Assist client in coordinating employee events., • Participate in any Total Quality Management program., • Other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • High school diploma or general education degree (GED)., • Associate’s degree or certificate in secretarial science preferred., • Demonstrated word processing (Microsoft word; excel; PowerPoint; outlook) and typing (50-55 wpm) ability and/or training; or equivalent combination of education and experience., • Work experience in a professional work environment. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors and or employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percentage and to draw and interpret bar graph. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Must possess a valid New York State Driver’s License as a condition of employment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. On occasion, the employee may be required to work early in the morning and/or late working hours due to employee shift schedules. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. High-paced environments. EOE DFWP

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off Summary: The Assistant Billing Coordinator will provide ongoing support to the Billing Coordinator by providing assistance with a variety of clerical related duties. He or she is responsible for billing data entry, creating invoices, billing follow-up, updating budgetary information, invoice submission, recording and processing payments received, and other duties related to the submission and processing of firm billing. Essential Duties and Responsibilities: • Enter billing data into billing software;, • Generate invoices/statements using billing software;, • Transmit invoices/statements to clients via email/mail/fax as dictated by client requirements;, • Send reminders to clients regarding unpaid bills;, • Create billing data files for upload to web based legal bill review services;, • Upload billing data files to web based legal bill review services;, • Manage firm data and rates on web based legal bill review services;, • Document firm billing files using NetDocuments document management system;, • Correspond via phone and email with clients and other firm personnel.*This job description reflects managements assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Desired Skills & Competencies: • Interpersonal Skills: develops and maintains relationships with others, and works with others toward a common goal by working cooperatively, developing positive relationships, and willingly provides information and assistance., • Oral & Written Communication Skills: communicates clearly and coherently, adapting communication to suit particular situations., • Customer Service Skills: responds promptly to customer needs, solicits feedback, responds to requests for service and assistance, and meets commitments timely., • Time Management Skills: plans, organizes, and prioritizes tasks to efficiently use working time to complete designated tasks and responsibilities, • Ethics: keeps client and firm information confidential at all times, understands and implements general rules of ethical behavior., • Computer Literacy: has basic knowledge of computer operation, internet software, spreadsheet software, and word processing software, and has the ability to type and operate office equipment. This job has no supervisory responsibilities. Work Environment: This job is in an in-person office setting; remote work is not available for this role. Work Hours: This is a full-time job with a 40-hour work week, 8 hours daily Monday Friday within firm operating hours. You will be required to take an unpaid lunch break of 30 minutes. Software Used: • Microsoft Office, • Practice Master (Law Practice Management), • NetDocuments (Document Management), • Tabs 3 (Time and Billing), • Lift/carrying/push/pull up to 10 pounds frequently, • Lift/carry/push/pull up to 30 pounds occasionally, • Bending/stooping/squatting occasionally, • Kneeling occasionally, • Climbing occasionally, • Walking frequently, • Standing frequently, • Sitting frequently, • Simple grasping frequently, • Reaching at/or below shoulder level frequently, • Reaching overhead occasionally, • Fine manipulation frequently