FLEET ADMINISTRATOR
16 days ago
Tampa
Job Description Job Summary: The Fleet Administrator executes operational and administrative tasks that support the Fleet Managers directives. Essential Functions: • Create & maintain accurate Fleet equipment records for additions & disposals (digital & paper files)., • Update Pending Purchases workbook, • Administer new equipment onboarding process, issue in-service work orders and activity assignments., • Administer equipment disposal process, including the collection of tags, registrations, sunpass, epass, fuel cards, Samsara hardware, etc., • Log in-service date on unit profile per applicable warranty policy., • Upload support documentation of assets into NexGen & intranet., • Communicate to Lift Plan team on new models to the fleet (for software updates)., • Apply for and manage title applications, title transfers, tags, registrations & their renewals & maintain accurate tag / registration roster., • Log & account for dealer tag usage & other dealer related responsibilities., • Communicate to Fixed Asset Accounting to add / remove assets on insurance roster., • Administer the Marathon Fuel Card system – vehicles, user pins, and fuel cards, • Administer the Fuel Master system – vehicles & user pins., • Administer the Sunpass and Epass account., • Responsible for responding to fleet-related inquiries & requests from other departments & support of Fleet Analyst., • Assist with Unit Audits and inventories., • Administer the use of Fleet Management software (Samsara & Trucker Path) & it’s hardware installation., • Receive and match purchase orders for the Fleet Department, • Administer navigation software for Sims, • Run Fleet related reports as needed., • Perform other administrative tasks as assigned., • Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team. Respond to corporate requests in a timely manner, • Maintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledge, • Maintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations, • Create and nurture a positive work environment by treating others with mutual respect and concern. Competencies: Adaptability - Adapts quickly to change and easily considers new approaches. • Understands changes in work tasks, situations, and environment as well as the basis for change., • Persists towards solutions and goals in changing circumstances., • Acknowledges new information and adjusts responses accordingly., • Adjusts timelines, results and expectations appropriately to changing needs., • Overcomes obstacles to achieve results., • Thinks and acts effectively under pressure., • Identifies ways to incorporate new practices into existing framework., • Remains flexible and open to new ideas and encourages others to value change. Customer Service - Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self accountable for quality outcomes. • Establishes and maintains credibility with the public, customers, and co-workers., • Works with customers to assess their needs in an effort to meet/exceed requirements and expectations., • Conveys a positive attitude when interacting with customers and staff., • Identifies opportunities to improve customer service and satisfaction., • Engages the customer as a partner in delivering service., • Recognizes that customer feedback is an opportunity to improve performance, and identifies the need for any changes in service delivery., • Understands customers and takes a proactive approach to meeting their needs in an effective and timely manner., • Builds and maintains effective working relationships and partners with customers. Communication - Delivers clear, effective communication and takes responsibility for understanding others. • Organizes, expresses, and communicates ideas clearly in writing., • Ensures that regular communication occurs based on the needs of the work, the individual, management or the situation., • Uses analogies, visuals, and other techniques to tailor communications to specific audiences., • Utilizes skill in presenting information, analysis, ideas and positions in a clear, succinct, accurate, convincing manner, as is appropriate with the audience., • Identifies and uses effective communication channels and methods (e.g., presentations, electronic dissemination, social media)., • Clearly and effectively conveys information verbally., • Asks appropriate questions. Teamwork - Works with and helps others to accomplish objectives. • Participates willingly and effectively on team assignments and projects., • Identifies areas of personal expertise and seeks out opportunities to lend expertise to working groups to maximize outcomes., • Solicits input from team members., • Fosters a working atmosphere conducive to collaborative efforts., • Listens to constructive feedback and incorporates suggestions to achieve collective objectives. Required Skills/Abilities: • Strong organizational skills, • Excellent customer services skills, • Excellent verbal and written communication skills Minimum Requirements • Prior experience working in a fleet department or title clerk role preferred or office manager., • Minimum 5 years office / clerical experience, • Valid Florida Driver’s License., • Must be legally authorized to work in the United States. Preferred Requirements • Prior trucking / logistics experience preferred Physical Requirements: • Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check., • Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age