Mental Health Practice Manager
18 days ago
Paramus
Job Description Why Join Us • Boutique, high-end psychotherapy practice (not a high-volume clinic), • Direct collaboration with ownership—your ideas will be implemented, • Fast-growing organization with strong upward mobility, • Modern, thoughtfully designed office environment We are seeking a high-level Practice Manager to oversee operations, lead our administrative team, and manage both day-to-day office performance and facility operations. This role requires someone who can drive efficiency, maintain a premium client environment, and build scalable systems. Core Responsibilities • Lead daily operations (scheduling, front desk workflows, staff coordination), • Manage billing, collections, and revenue cycle performance, • Supervise and develop administrative staff, • Track and report KPIs (show rates, collections, clinician utilization), • Ensure HIPAA/OSHA compliance, • Oversee the physical office environment, ensuring a clean, organized, and high-end client experience, • Coordinate maintenance, repairs, and vendor relationships (cleaning, IT, utilities, etc.), • Manage office supplies, equipment, and inventory, • Ensure safety standards and workplace compliance are consistently met, • Proactively identify and resolve facility-related issues Requirements • 3+ years in healthcare or mental health office management, • Experience with billing, collections, and insurance workflows, • Experience overseeing office or facility operations (vendors, maintenance, etc.), • Proven leadership managing administrative teams, • Knowledge of HIPAA compliance, • Strong organizational and problem-solving skills, • Mental health or private practice experience, • Experience improving systems and workflows Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible schedule, • Flexible spending account, • Health insurance, • Health savings account, • Life insurance, • Paid time off, • Professional development assistance, • Referral program, • Retirement plan, • Tuition reimbursement, • Vision insurance Schedule: • 8-hour shift, • Day shift, • Evening shift, • Monday to Friday, • Weekends as needed