Office Administration Associate PT/On Call - Atlanta Metro
17 hours ago
Atlanta
Job Description Position summary The Part-Time Office Administration Associate (On-Call) is responsible for providing on-call operational and administrative coverage to support the daily functioning of the Atlanta Metro region for the Atlanta Fine Homes offices – Buckhead, North Atlanta, In Town, and Cobb. This role assists with front office coordination, basic facilities, vendor follow-up, advisor support tasks, meeting and event logistics, and maintaining a polished, client-ready environment. Work is primarily performed onsite when coverage is needed (e.g., vacations, meetings, illness, or high-volume days), with a guaranteed minimum of five (5) hours per week and additional hours scheduled based on business needs. This position has no direct supervisory responsibilities. Essential duties and responsibilities On-call office operations support • Provide on-call operational coverage for the office to support daily business activities, including reception, office readiness, and basic administrative tasks when scheduled or called in., • Fill in for front office staff or operations personnel during absences, peak periods, or special events to ensure continuity of operations., • Support the upkeep of office workspaces, conference rooms, and common areas by straightening surfaces, tidying materials, and ensuring a professional appearance consistent with brand standards., • Monitor core office supply levels (e.g., paper, toner, basic kitchen items) during scheduled hours and communicate or assist with ordering and restocking as needed., • Assist with logging and escalating facilities, maintenance, or cleaning issues to appropriate vendors, building management, or leadership; confirm basic resolution when on site., • Provide administrative and logistical support to advisors when present in the office, including basic document preparation, scanning, printing, and file handling consistent with established workflows., • Assist with onboarding logistics for new advisors when requested, including preparing workspaces, coordinating access to office resources, and providing standard orientation materials., • Support coordination of office meetings, trainings, caravans, or learning sessions (e.g., room setup, sign-in sheets, materials distribution, basic AV setup) as needed., • Maintain a warm, professional, and welcoming environment for clients, visitors, and vendors when providing office coverage., • Answer incoming calls, direct inquiries, and greet guests in a polished, luxury service-minded manner, aligning with the Sotheby’s International Realty brand experience., • Support leadership with basic administrative tasks related to office operations, such as simple tracking logs, updating internal lists, or organizing shared resources., • Assist with distributing and posting internal communications, required postings, or office notices when present in the office., • Identify and surface opportunities for minor process improvements related to office readiness, advisor support, or client experience; implement approved changes within role scope., • Adhere to established office policies, procedures, and workflows; appropriately escalate exceptions, risks, or issues to the Managing Broker or designated leader., • Maintain a high level of professionalism, confidentiality, and discretion in handling advisor, client, and company information., • Represent Atlanta Fine Homes Sotheby’s International Realty in a manner that reflects the firm’s service standards and luxury brand expectations. Qualifications Required qualifications • 3+ years of administrative, office operations, or business support experience in a professional office or service environment., • Strong organizational and time management skills with the ability to handle multiple tasks, requests, and priorities during on-call coverage windows., • Professional written and verbal communication skills, with the ability to interact effectively with advisors, clients, leadership, and vendors., • Demonstrated service orientation and professionalism in a client-facing or internal support role., • Ability to work independently with minimal supervision, particularly when providing coverage during times of reduced staffing., • Experience in real estate, professional services, or sales-driven organizations., • Familiarity with brokerage office operations, CRM platforms, transaction systems, or office coordination tools commonly used by real estate advisors., • Guaranteed minimum of five (5) hours per week with understanding more hours maybe assigned, • Primarily an on-call support role with additional hours scheduled based on office coverage needs, advisor support requests, events, or seasonal workload., • Work will generally be performed onsite at Atlanta Metro region offices or other designated company locations, with specific schedules and locations determined in advance where possible., • Ability to sit, stand, walk, and move throughout the office environment for extended periods as needed during coverage shifts., • Ability to lift and carry office materials, supplies, and small equipment up to 20–25 pounds with or without reasonable accommodation. Atlanta Fine Homes Sotheby’s International Realty is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Americans with Disabilities Act (ADA) statement Atlanta Fine Homes Sotheby’s International Realty provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants or employees who require an accommodation to perform the essential functions of this role should contact Human Resources at
Cleaning
Driver & Delivery
Kitchen Porter
Chef & Cook
Waiters
Construction & Trades
Security
Fast Food
Salon & Beauty
Office & Admin
Retail
Sales & Marketing
Warehouse
Customer Service
Host & Hostess
Barista
Entertainment
Accounting & Finance
Animal Care
Art, Media, Design
Bar Staff
Child Care
Education
Engineering
Events & Promotion
Fashion
Healthcare
Information Technology
Legal
Management
Manufacturing
Online Jobs
Science
Sports & Wellness
Writing & Editing
Other
Page 4