Hr administrative assistant jobs in Wayne, New JerseyCreate job alerts

Competitive pay / Benefits (Medical-Dental-Vision-Disability-401k) / Generous time off - As an HR Administrative Assistant you'll: Answer and direct departmental emails and phone calls; Process required paperwork for employee transfers, changes in job classification, salary increases, and other rela

Job Description Growing fulfillment/logistic center looking for an experienced Administrative Assistant, preferably with experience in HR functions. Key Responsibilities · HR functions: entering payroll, reporting attendance, maintaining time off calendar, coordinating onboarding for new employees, maintaining employee files, assist in benefit enrollment · Recruitment: posting open positions with various job services, reviewing resumes, screening potential candidates and scheduling interviews · Supplies/Procurement: maintaining inventory and ordering supplies for two locations on a weekly and as needed basis, researching products and services as requested · Expenses/Spending: assist in the organization and reporting of various spending accounts · Event Planning: planning and executing successful employee functions, i.e. team-building events, employee appreciation initiatives, lunches/breakfasts and parties · Miscellaneous: assisting in any other area as needed Qualifications: · Effective time management is a MUST · Strong organizational skills and attention to detail · Ability to work independently and as part of a team · Strong communication skills – written and verbal (bi-lingual Spanish preferred) · Ability to prioritize tasks and pivot as needed · Discretely handle sensitive/confidential employee and company information · Resourcefulness - advanced internet search skills, creative problem solving, assist in creating and maintaining processes to maximize efficiency and minimize wasted resources · Experience supporting multiple individuals/departments very helpful · Basic accounting skills a plus We offer a comprehensive benefits package including medical, dental, vision and 401(k) with company match, Paid Time Off, Holiday and overtime pay. There is a great deal of room for growth for the right candidate and we encourage our employees to explore other opportunities within the company. Hours: 9:00AM-6:00PM (Monday-Friday)

Job Description New Jersey Community Development Corporation Dedicated to creating opportunities to transform lives within the City of Paterson's Great Falls Neighborhood, New Jersey Community Development Corporation (NJCDC) is a private, non-profit community development and social service agency focusing on education, youth development, affordable and supportive housing, and community building initiatives. Founded in 1994 by Bob Guarasci with one other employee, NJCDC has grown into a $19 million agency, employing 150 individuals that serve over 4,000 children, teens, and families daily. We are seeking a Human Resources Assistant to join our team! You will be responsible for providing administrative support to the HR department. Responsibilities: • Assist with recruiting and hiring efforts, • Maintain personnel records, in compliance with HR regulations, • Compile reports from personnel databases, • Review and update HR information system records, • Enforce company policies, rules and regulations, • Previous experience in Human Resources, • General knowledge of labor and employment laws, • Excellent written and verbal communication skills, • Strong organizational skills Pay: $50,000.00 per year Benefits: • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance, • 403bCompany DescriptionDedicated to creating opportunities to transform lives and neighborhoods within the City of Paterson, New Jersey Community Development Corporation (NJCDC) is a private, non-profit community development and social service agency focusing on education, youth development, housing, and community building initiatives. Founded in 1994 by Bob Guarasci with one other employee, NJCDC has grown into a $12 million agency employing 150 individuals that serve over 3,000 children, teens, and families daily.Dedicated to creating opportunities to transform lives and neighborhoods within the City of Paterson, New Jersey Community Development Corporation (NJCDC) is a private, non-profit community development and social service agency focusing on education, youth development, housing, and community building initiatives.\r\n\r\nFounded in 1994 by Bob Guarasci with one other employee, NJCDC has grown into a $12 million agency employing 150 individuals that serve over 3,000 children, teens, and families daily.

Job DescriptionPrimary Job Title: HR AssistantAlternate/Related Job Titles: Human Resources Coordinator HR Administrative Assistant HR Operations Assistant Employee Relations Assistant HR Support SpecialistLocation: Parsippany, NJOnsite Flexibility: Hybrid (4:1 – Monday–Thursday onsite; Friday optional remote)Contract Details (Contract roles only): • Position Type: Contract, • Contract Duration: 7 Months, • Start: As Soon As Possible, • Monday – Friday, • 8:00 AM – 5:00 PM, • Hybrid schedule (4 days onsite, 1 day remote)Key Responsibilities:, • Manage the file room and lead office cleanup/organization related to employee offboarding., • Serve as the primary point of contact for the “HRXpert” phone line, providing timely and helpful responses to employee inquiries., • Coordinate onboarding schedules for new hires and support employee retention initiatives., • Coordinate meetings, reserve rooms, and arrange catering for training programs and employee relations events., • Maintain the personnel database and compile reports on turnover, vacation, and monthly HR statistics., • Manage departmental supplies and company promotional items., • Support general administrative and organizational projects within the HR department.Required Experience:, • 5+ years of demonstrated experience in HR, employee relations, or high-level administration., • Experience handling confidential personnel information., • Experience in a customer service–oriented environment.Nice-to-Have Experience:, • Experience supporting onboarding and retention initiatives., • Experience managing physical records or file room systems.Required Skills:, • Strong organizational and multitasking abilities, • Excellent verbal and written communication skills, • Confidentiality and discretionPreferred Skills:, • Proactive mindset and resourcefulness, • Technical agility with ability to learn new software quickly, • Strong problem-solving skills, • Positive, high-energy attitudeAdditional Skills:, • High school diploma or GED required, • Ability to move around the office and manage physical files, • Ability to lift up to 10 lbs (file boxes and miscellaneous items), • Strong sense of accountability and ownership, • Ability to meet deadlines under pressure, • Comfort with handling phone inquiries, • Willingness to assist with office organization tasksBenefits:, • Medical, Vision, and Dental Insurance Plans #gttic #gttjobsCompany DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation () with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure. We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier. There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: Awards SIA’s Fastest Growing Staffing Firm: 2023 and 2015 SIA’s Best Staffing Firm to Work for: 2019 -2023 Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015 Randstad Preferred Supplier: 2020 - 2023 TechServe Alliance Excellence Award. 2019 NH Business Magazines Fast 5 fastest growing companies Ernst & Young Entrepreneur of the Year Finalist: 2015Global Technical Talent is a subsidiary of Chenega Corporation () with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015

Up to $28-hr / Opportunity to grow FT - As an Administrative Assistant at Align Financial Team, you will: Manage and maintain schedules for multiple team members; Coordinate and schedule virtual meetings and appointments; Create and update spreadsheets and documents; Respond promptly and professiona

Office Clerical / Remote] - Anywhere in U.Up to $23-hr / Health-Dental-Vision / 4 weeks PTO + 10 Paid Holidays / 401(k) with match - As an Administrative Assistant, you will: Manage and organize electronic and physical files; Schedule and coordinate virtual meetings and events; Prepare and distribut

Job DescriptionJob Title: Assistant Dental Office Manager Department/Location: Operations Reports to: Regional Vice President FLSA Status: Exempt Company Overview ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training. Position Summary ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and success. We offer competitive pay based on experience with a great benefit package. As an Assistant Dental Office Manager, we give you the tools and support needed to ensure you are in the best position to be successful. A ProSmile Assistant Dental Office Manager is a unique opportunity to join a practice that is part of a larger growing organization and offers the ability to move up and take on higher positions within the company. Duties and Responsibilities: • Maintains control of patient scheduling, • Addresses and resolves patient complaints, • Reviews patient charts making corrections with posting if needed, • Takes on the responsibility of the Treatment Plan Coordinator in some offices, • Has working knowledge of all insurances; handling of claims, attachments for claims, • Maintains collection controls and systems, • Oversees daily closeout functions as well as daily deposit with the corporate office, • Coordinates end-of-month functions with the corporate office & Dental Practice Manager, • Monitors patient A/R, • Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings, • Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager, • Contacts maintenance for all office equipment in need of repair for optimum function, • Following up on unresolved task, • Performs miscellaneous job-related duties as assigned, • Coordinating office needs with Dental Practice Manager, • Assistant Dental Office Manager - Qualifications, • High School diploma or GED required, • Experience using Outlook, Word Excel preferred, • Easily able to learn new technologies and systems required, • Work experience in an administrative function and/or customer facing role required, • Working knowledge of dental or medical front desk duties and responsibilities preferable, • Previous dental office management work experience preferable, • Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed Benefits Summary At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week): • Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks., • Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options., • Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits., • Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses., • Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans., • Additional Perks:, • Employee Assistance Program (EAP), • Identity Theft & Fraud Protection, • Legal Support Services, • Discount Programs (including pet insurance, travel, theme parks, electronics, etc.), • Wellness Programs The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee. Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards. Powered by JazzHR ohSMAjupE0

Job DescriptionJob Title: Medical AssistantJob Description As a Medical Assistant, you will support patient care by working closely with physicians to gather comprehensive patient information, ensuring accurate diagnoses and personalized treatment plans. Your role includes performing preliminary patient assessments, conducting diagnostic testing, and assisting physicians during in-office procedures and treatments. You will also manage patient flow efficiently and contribute to clinic efficiency by supporting both clinical and administrative tasks. Responsibilities • Greet and room patients; verify demographics, insurance details, and chief complaint., • Obtain and document patient medical/ocular history, medications list, allergies, and reason for visit in the EHR., • Perform routine non-invasive ophthalmic pre-testing, including visual acuity screening, basic lensometry, and more., • Prepare exam rooms; stock supplies; clean and maintain clinic equipment following infection control guidelines., • Provide clear patient instructions before and during testing and escort patients through their visit., • Accurately enter results and supporting documentation into the EHR; communicate findings to the provider., • Support scheduling, prior authorizations, referrals, and patient communications as needed., • Participate in clinic huddles, quality initiatives, and continuous improvement efforts., • Maintain patient confidentiality and comply with HIPAA and organizational policies.Essential Skills, • At least 6 months of experience in a medical office setting., • Proficiency in medical and healthcare practices, including cleaning/prepping rooms and patient charting., • Experience with office administration and Electronic Medical Records (EMR).Additional Skills & Qualifications, • Own transportation is required. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oakland,NJ. Application Deadline This position is anticipated to close on Mar 31, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: • Hiring diverse talent, • Maintaining an inclusive environment through persistent self-reflection, • Building a culture of care, engagement, and recognition with clear outcomes Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Human Resources Administrative Assistant. Schedule: Monday through Friday, 9am to 4pm. Collaborate across departments to support daily HR operations and improve processes.

Job Description Full job description SMS DELIVERY LLC 125 North St, Teterboro NJ, 07608 Benefits: • Set up scheduled, • Opportunity for advancement, • Great Work Environment Responsibilities • Record data for employees, including addresses, documentation, filling ie., • Handle recruiting, job board posting and responses, scheduling interviewing, and conducting basic onboarding for new employees, • Support HR staff with documentation, processing paperwork, and more, • Answer phones, relay messages, and manage staff questions on HR-related matters as needed, • Perform regular audits of documentation, • Maintain confidentiality of documentation and staff issues, as required, • Assist with the recruitment process, including posting job openings, screening resumes, and scheduling interviews., • Support the onboarding process for new hires, including preparing paperwork, coordinating orientation sessions, and assisting with new hire orientation., • Coordinate employee communication initiatives, including drafting newsletters, updating internal communication channels, and assisting with company-wide announcements., • Excellent written and verbal communication, • Bilingual English/Spanish is a must, • Familiarity with computer systems, including the Microsoft Office suite, Excell and Web searching., • Strong time management and organizational skills, • Clean Driving record, • This position requires a pre-employed drug test screening as a condition of employment., • How to Apply: Interested candidates should submit a resume outlining their qualifications and interest in the position. We look forward to hearing from you!

Job Description Are you someone who takes pride in organization, precision, and keeping everything running smoothly behind the scenes? Do you enjoy creating structure, supporting teams, and ensuring that no detail is overlooked? If so, continue reading. In the role of Office Manager & Human Resource Assistant, you will be the operational backbone of our organization—ensuring that our office environment, administrative processes, and HR support functions run seamlessly day in and day out. You will play a critical role in maintaining a professional, organized, and highly functional workplace, supporting leadership and staff while upholding company policies, procedures, and standards. This position requires a disciplined, detail-oriented individual who thrives in a structured environment and takes ownership of delivering consistent, high-quality results. The ideal candidate is supportive, dependable, and methodical—someone who anticipates needs, follows through on commitments, and ensures that nothing falls through the cracks. You bring a calm, professional presence and take pride in helping others succeed through your organization and reliability. Become a key contributor to a growing organization where operational excellence, accountability, and teamwork drive success. ESSENTIAL DUTIES MAY INCLUDE: · Oversee daily office operations to ensure efficiency, organization, and professionalism · Ensure the breakroom is consistently orderly, clean, and fully stocked · Manage office supplies inventory, ordering, and vendor coordination · Must have reliable transportation and be willing to handle weekly grocery shopping and office-related errands · Assist with planning and execution of office events and special occasions · Provide administrative support to leadership and internal teams · Assist with employee onboarding, offboarding, and HR documentation · Maintain accurate and confidential employee records · Support HR processes, policies, and compliance efforts · Coordinate interviews, scheduling, and internal communications · Help ensure adherence to company policies and procedures · Follow established systems and processes with precision and consistency · Double-check work to ensure accuracy and high-quality output · Support internal operations with a proactive, service-oriented mindset · Other duties as assigned KNOWLEDGE, SKILLS, EXPERIENCE NEEDED: To excel in this role, you need to be a highly organized, dependable individual with a strong attention to detail and a commitment to consistency. You should be comfortable working within structured processes, ensuring tasks are completed accurately and efficiently every time. The right person for this role is disciplined, methodical, and supportive—someone who naturally takes ownership of their responsibilities and ensures the office and HR functions operate without disruption. WHAT SUCCESS LOOKS LIKE: · Detail-Oriented & Analytical: Produces accurate, high-quality work and consistently double-checks for errors · Dependable & Responsible: Follows through on commitments and can be relied upon without supervision · Supportive & Cooperative: Works well with others and contributes to a positive, professional environment · Organized & Disciplined: Manages tasks, priorities, and processes with structure and consistency · Calm & Professional: Handles employee interactions with professionalism and composure · Proactive & Observant: Anticipates needs and supports the team without being asked REQUIRED: · 3–5+ years of experience in office administration, HR support, or similar role · Strong organizational and time management skills · High attention to detail and accuracy · Proficiency in Microsoft Office (Word, Excel, Outlook) · Ability to handle confidential information with discretion · Strong interpersonal and communication skills · Ability to manage multiple responsibilities in a structured environment · College degree preferred ABOUT US: PTS Data Center Solutions, Inc. is a long-standing leader in designing, building, and supporting mission-critical infrastructure and technologies. Since 1998, PTS has evolved into a multi-division organization delivering services across data centers, energy, IT, cybersecurity, and advanced data services. At PTS and across its divisions, we are guided by core values of accountability, integrity, leadership, and continuous improvement, and we are committed to building long-term relationships with our employees, clients, and partners. SCHEDULE & FLEXIBILITY: This is an on-site role in Oakland, NJ. This position requires a high degree of flexibility. Candidates must be willing to adjust work hours as needed, including working beyond 40 hours per week when business demands require it, supporting special events, extended hours, and changing priorities.

Job DescriptionJob Title: Medical AssistantJob Description As a Medical Assistant, you will support patient care by working closely with physicians to gather comprehensive patient information, ensuring accurate diagnoses and personalized treatment plans. Your role includes performing preliminary patient assessments, conducting diagnostic testing, and assisting physicians during in-office procedures and treatments. You will also manage patient flow efficiently and contribute to clinic efficiency by supporting both clinical and administrative tasks. Responsibilities • Greet and room patients; verify demographics, insurance details, and chief complaint., • Obtain and document patient medical/ocular history, medications list, allergies, and reason for visit in the EHR., • Perform routine non-invasive ophthalmic pre-testing, including visual acuity screening, basic lensometry, and more., • Prepare exam rooms; stock supplies; clean and maintain clinic equipment following infection control guidelines., • Provide clear patient instructions before and during testing and escort patients through their visit., • Accurately enter results and supporting documentation into the EHR; communicate findings to the provider., • Support scheduling, prior authorizations, referrals, and patient communications as needed., • Participate in clinic huddles, quality initiatives, and continuous improvement efforts., • Maintain patient confidentiality and comply with HIPAA and organizational policies.Essential Skills, • At least 6 months of experience in a medical office setting., • Proficiency in medical and healthcare practices, including cleaning/prepping rooms and patient charting., • Experience with office administration and Electronic Medical Records (EMR).Additional Skills & Qualifications, • Own transportation is required. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oakland,NJ. Application Deadline This position is anticipated to close on Mar 31, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: • Hiring diverse talent, • Maintaining an inclusive environment through persistent self-reflection, • Building a culture of care, engagement, and recognition with clear outcomes Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Job Description ADMINISTRATIVE ASSISTANT PART TIME (20 HRS PER WEEK) SMS DELIVERY LLC 125 North St, Teterboro NJ, 07608 Benefits: • Set up scheduled, • Opportunity for advancement, • Great Work Environment Responsibilities • Record data for employees, including addresses, documentation, filling ie., • Handle recruiting, job board posting and responses, scheduling interviewing, and conducting basic onboarding for new employees, • Support HR staff with documentation, processing paperwork, and more, • Answer phones, relay messages, and manage staff questions on HR-related matters as needed, • Perform regular audits of documentation, • Maintain confidentiality of documentation and staff issues, as required, • Assist with the recruitment process, including posting job openings, screening resumes, and scheduling interviews., • Support the onboarding process for new hires, including preparing paperwork, coordinating orientation sessions, and assisting with new hire orientation., • Coordinate employee communication initiatives, including drafting newsletters, updating internal communication channels, and assisting with company-wide announcements., • Excellent written and verbal communication, • Bilingual English/Spanish is a must, • Familiarity with computer systems, including the Microsoft Office suite, • Strong time management and organizational skills, • Clean Driving record, • This position requires a pre-employed drug test screening as a condition of employment.

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Training & development, • 50% Bookkeeping, • 3040% Executive Support, • Manage day-to-day bookkeeping in QuickBooks Online, • Maintain books for the primary company file and multiple smaller affiliated entities, • Process and code accounts payable and receivable, • Perform bank and credit card reconciliations, • Assist with month-end close, • Prepare internal financial reports for CEO and CFO, • Coordinate with outside accountants on tax filings, 1099s, and reportingCredit Card & Expense Oversight, • Collect, review, audit, and maintain receipts for all employee credit card transactions on a weekly basis, • Follow up on missing receipts and discrepancies, • Ensure strict compliance with company policies, • Maintain organized documentation and audit trailExecutive Assistant Support, • Manage CEO calendar and scheduling, • Coordinate meetings and travel, • Track follow-ups and ensure tasks are completed, • Prepare correspondence and reports, • Maintain confidentiality at all times, • Ensure leadership follows proper approval and documentation proceduresAdministrative Support, • Maintain organized digital and physical filing systems, • Oversee vendor communications, • Assist with HR administrative tasks, • Support operational projects as neededQualifications, • 3+ years bookkeeping experience required, • Strong proficiency in QuickBooks Online, • Experience managing multiple company files/entities preferred, • Experience supporting senior executives preferred, • Proficient in Microsoft Office (Excel, Word, Outlook), OneDrive, and Teams, • Strong understanding of AP/AR processes, • Highly organized with strong follow-through, • Comfortable upholding policy and process even when it requires firmnessIdeal Candidate Profile, • Highly organized and structured (Type A mindset), • Detail-oriented and process-driven, • Confident holding leadership accountable to procedures, • Strong financial discipline, • Comfortable managing multiple priorities Benefits • Health and Dental benefits, • Paid time off, • Simple IRA, • Professional development opportunities

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant (Forensic Engineering Office). We are seeking a highly organized and dependable Administrative Assistant to serve in the operational backbone of our office. This is not a task-based administrative role.

Eligibility begins after three (3) months of employment. This is an immediate opening for a dedicated individual who thrives in a fast-paced environment and values excellent client service. Perform basic administrative tasks such as scanning, filing, and sorting incoming/outgoing mail.

Provide basic administrative support including scanning, filing, sort incoming/outgoing mail, etc.

Manage administrative tasks such as mail distribution, appointment scheduling, and maintaining visitor logs. Support day-to-day office operations and assist with administrative projects.

We are seeking an Administrative Assistant for a 6+ month consulting position with a Fortune 500 company in Northern New Jersey. One plus years experience in an administrative role.

Receptionist/Administrative Assistant. We are seeking an enthusiastic Receptionist/Administrative Assistant to join our team. Are you a highly skilled and motivated individual looking for a dynamic work environment? Do you thrive in a fast-paced setting where organization and efficiency are key?.

Process payroll and related administrative tasks. Experience handling payroll or administrative office duties.

We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of the Beginner ESL Program's administrative and academic activities, and daily operations.

Certified Medical Assistant (CMA)/Registered Medical Assistant (RMA)/Patient Care Technician (PCT). Medical Assistant/Receptionist FT Oncology. Performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing

Certified Medical Assistant (CMA)/Registered Medical Assistant (RMA)/Patient Care Technician (PCT). Medical Assistant/Receptionist FT Paterson. Performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and ass

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Office administrative duties such as preparing e

Hackensack Meridian Health - - Responsibilities: Schedules appointments, meetings or conferences; Prioritizes calls and routes messages; Coordinates special projects and creates presentations; Generates reports and monitors invoices/expenses; Takes and transcribes minutes.

As an Office Assistant, you will be part of the administrative support team supporting plant management and operational staff. Maintain filing systems (electronic and paper) for production, shipping, and HR documents. Gain valuable administrative experience.

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Data entry or administrative as

Assistant camp director with administrative duties such as keeping unit rosters and emails up to date. They ensure that all phone inquiries are responded to quickly, professionally, and efficiently and provide support to the camp administrative staff including camp director, assistant camp director,

If you're passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for an Office Assistant. Office Assistant Ridgewood Full-Time Day Shift.

You are capable of multitasking and supporting team members throughout the day. We have themed & adult styling chairs, "mom chairs" at each styling station, age appropriate movies playing throughout the day, video game consoles, party room, a train table, toys, and retail offerings including hair ac

Medical Receptionist FT Fairlawn.Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey.We are dedicated to fostering a supportive and inclusive work enviro

This is an immediate opening for a dedicated individual who thrives in a fast-paced environment and values excellent client service. Perform basic administrative tasks such as scanning, filing, and sorting incoming/outgoing mail. Eligibility begins after three (3) months of employment.

The Administrative Assistant role requires someone who displays exemplary customer service skills, including the ability to handle complex and sensitive calls in a timely, professional, and courteous manner. Under the direct supervision of the National Director, the Administrative Assistant will be

The Trademark Administrative Assistant provides administrative and operational support to the Trademark Group. Trademark Administrative Assistant. This role is critical to the efficient management of trademark matters and client communications, supporting attorneys and paralegals with administrative

We are seeking a proactive, detail-oriented Administrative Assistant to support org charts, PTO calendars, expense reports, time clock management, and HR-related matters. Help ensure data accuracy in HRIS and databases. High school diploma required, associate degree or bachelor's degree in business

Qualifications for Administrative Assistant:. Prior Administrative assistant or similar role preferred. Benefits as Administrative Assistant:.

Marquis Health - 85 Harreton Road - Responsibilities: Provide general administrative support to managers and employees, ensuring smooth office operations.