Hr administrative assistant jobs in White Plains, New YorkCreate job alerts

BACHELOR’S DEGREE: Preferred Our client, a privately owned real estate investment firm, is seeking a polished and highly organized Administrative Assistant to support the Managing Partner and the Chief Compliance/Human Resources Officer in their Greenwich, CT office. This individual will play a key role in executive support, compliance coordination, event planning, and general office operations. The ideal candidate is detail-oriented, discreet, and comfortable working in both independent and team-based environments. Responsibilities of the Administrative Assistant: -Manage the Managing Partner’s calendar, including scheduling meetings, calls, and travel arrangements -Coordinate and distribute signature pages and documentation required by the Managing Partner -Assist with the planning and execution of corporate events, including annual recruiting events, client events, and holiday parties -Support the Chief Compliance Officer with collecting compliance documentation and assisting with employee onboarding and offboarding -Assist Managing Partner and CCO in preparing materials for meetings, filings, and internal reviews -Provide general administrative and operational support across firm’s offices, including special projects as needed Requirements of the Administrative Assistant: -Experience supporting executives in a professional office environment -Strong organizational skills with exceptional attention to detail -High level of discretion and professionalism, with access to sensitive HR and compliance materials -General understanding of real estate and real estate capital markets preferred -Proficiency in Microsoft Office (Word, Excel, PowerPoint) -Ability to manage multiple priorities in a fast-paced environment -Verification of identity, education, prior employment, and references may be required

Westchester County Department of Environmental Facilities is actively recruiting for an Assistant Commissioner of Environmental Projects for their facility in New Rochelle, NY. Under general supervision, the incumbent of this class is a member of the senior leadership team in the Department of Environmental Facilities and is responsible for planning, implementing and promoting the County’s Solid Waste Management Plan, including programs associated with the County transfer stations, Material Recovery Facility, Household-Material Recovery Facility, and food waste recycling. The incumbent is also responsible for the management and oversight of the department’s NYS Consent Orders and Federal Administrative Orders and advises on the actions necessary to comply with such Orders; also responsible for the coordination of case management related to violations of the County’s Source Separation Law and Sewer Act. Responsibility involves monitoring these projects to ensure compliance with Federal, State and local environmental regulations and standards. Supervision is exercised over professional and support staff, and administrative oversight over compliance efforts. Does related work as required. Requirements: A Master’s degree in Environmental Science or closely related field, or a Juris Doctorate; and ten years professional experience in solid waste, legal or operational issues, two years of which must have involved the management and coordination of environmental projects SPECIAL REQUIREMENTS Possess and maintain a valid license to operate a motor vehicle in the State of New York. NOTES 1. The number of years of experience required in the minimum qualifications is based upon the presumption of full-time employment. Part-time experience will be prorated based on a 35 hour workweek., 2. Verified and documented volunteer (unpaid) experience will only be credited when specifically allowed by the job description or examination announcement SPECIAL NOTES Education beyond the secondary level must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. Filing an application for a posting does not substitute or relieve you of the requirement to file appropriate application and fee when the civil service exam may be announced. COME JOIN OUR TEAM! Besides a competitive salary, our compensation package includes comprehensive benefits, including medical, dental, vision, deferred compensation, paid leave and retirement plan. Please submit a cover letter and resume to . Important: Please indicate Assistant Commissioner, Environmental Projects in the subject line of your e-mail. Westchester County is an Equal Opportunity Employer

Executive Assistant & Office Manager Location: Greenwich, CT Overview An exciting opportunity has arisen for a dynamic and professional Executive Assistant & Office Manager to support senior leadership and oversee day-to-day office operations at a well-established global investment firm. This role blends high-level executive support with hands-on office management responsibilities and is ideal for someone who thrives in a fast-paced, professional environment. The position plays a key role in ensuring seamless administrative support for senior leadership while maintaining an organized and welcoming office environment. Key Responsibilities Executive Support • Provide high-level administrative support to the Senior Management team, • Manage complex and frequently changing executive calendars, • Coordinate detailed domestic and international travel arrangements including flights, accommodations, dining reservations, and ground transportation, • Prepare and reconcile executive expense reports, • Serve as a professional liaison internally and externally, • Support leadership with scheduling, coordination, and general administrative needs, • Serve as the first point of contact for visitors and incoming calls, • Oversee daily office operations, including mail distribution and shipments, • Coordinate office maintenance and vendor services, • Maintain organized common areas including kitchen and shared spaces, • Manage office and breakroom supply inventory and restocking, • Track and report office expenses including maintenance and office supplies, • Develop and maintain relationships with external vendors and service providers, • Partner with HR to assist with onboarding new employees, • Coordinate with IT service providers to maintain office equipment and systems, • Provide general administrative support including filing and special projects, • 5+ years of experience supporting C-level executives in a fast-paced environment, • Bachelor’s degree required, • Exceptional organizational and multitasking abilities, • Strong communication and interpersonal skills, • Ability to remain calm and professional under pressure, • Extensive experience coordinating complex global travel arrangements, • Proficiency in Microsoft Office (Excel, Outlook, SharePoint) and cloud-based tools, • Highly detail-oriented, proactive, and solutions-focused Our client is a global investment firm specializing in asset-focused capital solutions The firm manages several billion dollars in assets and partners with organizations worldwide to develop long-term investment strategies and opportunities.

Competitive pay / Benefits (Medical-Dental-Vision-Disability-401k) / Generous time off - As an HR Administrative Assistant you'll: Answer and direct departmental emails and phone calls; Process required paperwork for employee transfers, changes in job classification, salary increases, and other rela

Job Description Looking to start your career in Human Resources and build your HR skills? Join Unlimited Care, Inc., a leading home care agency, as an HR Assistant / Receptionist in our White Plains corporate office. This is an excellent opportunity for an organized and professional individual interested in building a career in Human Resources while gaining hands-on experience in a fast-paced healthcare environment. This is a full-time, on-site position working 35 hours per week. Key Responsibilities • Answer and direct incoming phone calls in a professional manner, • Greet and assist visitors to the corporate office, • Perform HR document filing and recordkeeping, • Compile and maintain daily HR attendance data, • Assist with applicant tracking and recruitment administration, • Complete employment verifications, • Coordinate HR recognition events, • Sort, distribute, and process incoming office mail, • Order and maintain office and administrative supplies, • Provide administrative support to the Human Resources department as needed Qualifications • Prior office or administrative experience required, • Minimum of Associate’s Degree required; concentration in Business Administration or Human Resources preferred, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Strong verbal communication, interpersonal, and customer service skills, • Excellent organizational skills and attention to detail, • Ability to work independently, learn quickly, and prioritize tasks in a busy environment What We Offer • Competitive salary, • Comprehensive benefits package including medical, dental, and 401(k), • Opportunity to gain valuable Human Resources experience Unlimited Care, Inc. is an Equal Opportunity Employer (EOE). Company DescriptionWe make a positive difference in people’s lives. Unlimited Care, Inc. has been a leading licensed home health care provider since 1975. The corporation operates fifteen offices throughout New York, and provides RNs, LPNs, Certified Home Health Aides, Homemakers, and Personal Care Aides who are specially trained to provide a full range of skilled healthcare services.We make a positive difference in people’s lives. Unlimited Care, Inc. has been a leading licensed home health care provider since 1975. The corporation operates fifteen offices throughout New York, and provides RNs, LPNs, Certified Home Health Aides, Homemakers, and Personal Care Aides who are specially trained to provide a full range of skilled healthcare services.

Up to $28-hr / Opportunity to grow FT - As an Administrative Assistant at Align Financial Team, you will: Manage and maintain schedules for multiple team members; Coordinate and schedule virtual meetings and appointments; Create and update spreadsheets and documents; Respond promptly and professiona

Office Clerical / Remote] - Anywhere in U.Up to $23-hr / Health-Dental-Vision / 4 weeks PTO + 10 Paid Holidays / 401(k) with match - As an Administrative Assistant, you will: Manage and organize electronic and physical files; Schedule and coordinate virtual meetings and events; Prepare and distribut

Job Description At CMCS (Cardinal McCloskey Community Services), our mission is to protect, empower, and promote independence for at-risk children and families and those with developmental disabilities through quality community-based services. The Receptionist & HR Assistant serves as the first point of contact for employees, visitors, and callers while providing high‑quality administrative support to the Human Resources department. This dual‑function role ensures efficient front‑desk operations and assists HR with essential administrative tasks, maintaining confidentiality, professionalism, and exceptional customer service at all times.Key ResponsibilitiesFront Desk & Reception • Serve as the primary point of contact for guests, employees, and vendors, ensuring a welcoming and professional environment., • Manage incoming phone calls, screen inquiries, and route callers to appropriate staff members., • Maintain the reception area, conference rooms, and visitor logs to ensure organization and security., • Handle incoming and outgoing mail, packages, and deliveries., • Assist with scheduling meetings, reserving conference rooms, and coordinating office logistics.HR Administrative Support, • Provide administrative support to the HR team including filing, document preparation, scanning, and data entry., • Assist with maintaining files, ensuring accuracy, confidentiality, and compliance with organizational policies., • Support onboarding activities by preparing new‑hire packets, collecting required forms, and assisting with orientation logistics., • Assist in communicating with candidates and coordinating the interview process., • Support HR events and initiatives such as employee recognition programs, training sessions, and wellness activities., • Assist with special projects and other administrative tasks at the direction of HR leadership.Qualifications, • Previous experience in reception, administrative support, or HR preferred., • Strong verbal and written communication skills., • Ability to manage sensitive information with discretion and professionalism., • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Excellent customer service, organizational skills, and attention to detail., • Ability to multitask in a fast‑paced environment. Job Posted by ApplicantPro

Job Description Assistant Nurse Manager – Critical Care Job Type: Full-Time | Nights Schedule: Monday–Friday, 8:00 PM – 6:00 AM Salary Range: $129,000 – $168,000 Position Summary The Assistant Nurse Manager (ANM) partners with the Nurse Manager to ensure high-quality, safe, and evidence-based nursing care within the assigned Critical Care unit. This leader supports daily operations, staff development, performance improvement initiatives, and fiscal responsibility while promoting a collaborative, patient-centered culture. The ANM serves as a role model, coach, mentor, and clinical resource for staff. Key Responsibilities • Ensure delivery of quality clinical services in compliance with regulatory, accreditation, and organizational standards, • Maintain 24-hour accountability for nursing care on the unit, • Support operational management including staffing, scheduling, FTE tracking, and budget oversight, • Collaborate with physicians and interdisciplinary team members to ensure optimal, age-appropriate patient care, • Provide house supervision as required, • Participate in the development and implementation of evidence-based standards of care, policies, and procedures, • Ensure employee compliance with organizational and HR policies, • Oversee staff orientation, competency validation, and ongoing education, • Promote a safe environment for patients and employees, • Participate in performance improvement initiatives tied to quality, safety, and patient satisfaction metrics, • Foster positive employee relations and uphold customer service behavioral standards, • Serve as a positive change agent supporting organizational initiatives, • Periodically provide direct patient care as needed Leadership & Administrative Duties • Interview, hire, evaluate, counsel, and terminate staff in accordance with policy, • Develop and submit departmental goals aligned with organizational and nursing strategic plans, • Prepare and manage operating and capital budgets; report variances, • Conduct monthly staff meetings and maintain documentation, • Ensure compliance with federal, state, and accreditation requirements, • Utilize multiple communication methods to disseminate information, • Participate in committees, task forces, and special projects, • Promote shared governance and professional practice Professional Practice Standards • Adhere to National Patient Safety Goals, • Delegate according to the NYS Nurse Practice Act, • Uphold the ANA Code of Nursing Ethics, • Integrate patient rights and nursing ethics into daily practice, • Support Magnet-aligned initiatives and nursing excellence Education & Experience Requirements • Current New York State RN License, • BSN required (or actively matriculated with defined graduation plan), • BLS (AHA) required, • ACLS preferred (or required based on department standards), • Specialty certification or CNML preferred (to be obtained within 3 years), • Minimum 2 years of relevant acute care experience, • Previous leadership or management experience preferred, • Demonstrated clinical excellence, • Strong verbal and written communication skills, • Ability to function as a staff RN when needed

HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.

The PT Junior Office Assistant (Typist) in the Student Financial Assistance Office will:.

Looking for a lifetime career? Apply today! Job Description The Naval Nuclear Laboratory is looking for an experienced Administrative Assistant to work in our New Design Directorate Shipboard Electrical Systems (SES) Department. The successful candidate will collaborate with the SES Administrative T

The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. The Junior Administrative Assistant will write confi

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Office Assistant (Typist) will provide general office support and customer service for the Community Education Department within the Division of Workforce Development and Community Education.

Immediate contract opportunity for an Administrative Assistant with direct client in Manhattan, NY. Trigyn's direct government client has an immediate need for an Administrative Assistant in Manhattan, NY.

Under general supervision, the Junior Administrative Assistant supports the Assistant Dean of Student Affairs and the Student Affairs team in coordinating administrative and programmatic functions that support student success. The Junior Administrative Assistant is responsible for receiving, sorting

Office Assistant (Typist) will provide customer service for mostly Spanish-Speaking learners of English as a Second Language (ESL).

Our client, a leading global credit investment firm, is seeking an Administrative Assistant to support their Public Desk team in Greenwich, CT. The position requires strong multitasking abilities in a fast-paced environment, as well as collaboration with a broader administrative team and occasional

The Greenwich, CT office of a glowing investment firm is looking to hire a highly skilled and proactive Administrative Assistant to provide dedicated support to senior leaders of the investment team. This role requires a poised, detail-oriented professional who thrives in a fast-paced, high performa

Administrative Assistant – Public Desk. A leading investment firm is hiring for an Administrative Assistant to support a team of 12 (including 4 MDs) within their Public Desk division.

Minimum of three (3) years of administrative experience in a construction environment required. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. The Office Manager is responsible for providing comprehensive administrative support to ensure the e

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www. Our client, a private equity firm located in Midtown, Manhattan is looking for a Tempora

Morgan Stanley's Wealth Management Global Investment Office (GIO) seeks a highly motivated, organized, and energetic Executive Administrative Assistant with a strong interest in financial services to support several Managing Directors (including the Department Head/Wealth Management Chief Investment

American Family Care - - Responsibilities: Register patients, update patient records and verify insurance accurately; Greet patients and collect necessary documents; Balance daily patient charges and process payments; Prepare clinic for opening and closing procedures; Maintain complete and accurate

Three years of related experience required OR minimum or 1 year of related healthcare experience required.

About Us: Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US.We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.Founded in March 1996, we have a presence in all 50 Stat

Minimum two years administrative experience and demonstrated ability in administrative skills. HELP USA is seeking an Administrative Assistant to provide support services for the Executive Director of one of our shelter locations. Health insurance through Cigna, including dental and vision with an o

Westchester Medical Center Health Network - JobID: 600-276763513 [Medical Office Assistant] As an Administrative Assistant at WMC Health, you'll: Coordinate administrative tasks and support healthcare professionals; Manage patient records and ensure data accuracy; Schedule appointments and maintain

The Environmental Revitalization Teams are made up of temporary Trades Generalist, Maintenance Assistant and Facility Operations Assistant 1 positions that perform ongoing maintenance and small renovation projects to augment facility support staff services. The Office of Mental Health (OMH) is recru

The Executive Assistant provides high-level administrative support to executive leadership and supports initiatives for the department of Marketing & Development. Represent Elizabeth Seton and the executive leadership in a positive light though great follow-through skills and sound judgement. Provid

As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties:. Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed. Executive Assistant - Legal & Compliance.

Northwell Health - - Responsibilities: Typing various forms of correspondence; Scheduling appointments, meetings, etc.Transmitting various documents using computer, mail, and/or fax; Recordkeeping; Maintaining files and filing systems.

Act as the first point of contact for our dealership welcoming guests, managing calls, supporting administrative operations, and helping maintain the high-quality, customer-centric environment that Mazda represents. Provide general administrative support: data entry, light accounting tasks, schedul

Trinity Health - - Responsibilities: Scheduling and registration; Check-in; Check-out; Charge entry/claims; End of day processes.

Administrative Support Position.

Informing site manager or assistant site manager of waiting room wait times, patient inquiries, etc.

Medical Assistant Urology Office -Clifton Park, NY - FT. If you are looking for a Medical Assistant position in a provider office, full time, this could be your opportunity. The Medical Assistant is responsible to perform the duties of the position in support of the nurses and physicians in providi

Successful completion of a six (6) month to one (1) year course in Medical Assisting at an accredited school OR 1- 3 years of medical assistant experience, required.

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States.