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Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

Job Title : Administrative Assistant Pay Rate : $36/hr on W2 Location : New York, NY Duration : 12 Months Contract with a possible extension Summary: Provides clerical and organizational support to teams and departments, ensuring smooth daily operations and effective communication within the organization. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments. Prepare and edit correspondence, reports, and presentations. Organize and maintain filing systems, records, and office supplies. Answer phone calls, respond to emails, and greet visitors professionally. Assist with event planning, travel arrangements, and expense reporting. Support internal communications and perform general office duties as assigned. Skills: Proven experience in administrative or office support roles. Proficiency in Microsoft Office Suite and standard office equipment. Strong organizational skills and attention to detail. Ability to prioritize tasks and handle confidential information. Effective communication and interpersonal skills.

Administrative Assistant New York, NY (Onsite) Contract: 12 Months Pay Rate: $35/hr Overview We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast-paced, team-oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion. Key Responsibilities • Provide comprehensive administrative support to executives and team members, • Manage complex calendars across multiple time zones; prioritize and coordinate meetings, • Schedule and coordinate phone, video, and in-person meetings, including logistics and materials, • Handle a high volume of calls and communications with professionalism and accuracy, • Arrange domestic and international travel, including itineraries and visa coordination, • Prepare and process expense reports and invoices in a timely manner (e.g., Concur), • Coordinate internal and external meetings, including conference rooms, catering, and guest registration, • Perform general administrative tasks such as filing, scanning, document preparation, and data entry, • Maintain strict confidentiality when handling sensitive information, • Collaborate with team members to ensure seamless administrative coverage and support, • Proven experience as an Administrative or Executive Assistant in a fast-paced environment, • Strong calendar management experience, including multiple stakeholders and time zones, • Experience coordinating travel and processing expense reports, • Excellent written and verbal communication skills, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities and remain calm under pressure, • High level of professionalism, discretion, and integrity, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom, • Experience supporting executives within financial services, corporate, or government environments, • Ability to anticipate needs and proactively solve problems, • Onsite role based in New York City, • Fast-paced, collaborative, and professional setting, • Candidates must demonstrate strong communication, organization, and multitasking abilities, • Ability to handle confidential information with discretion is essential, • A proactive, positive attitude and team-first mindset are critical for success

Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently. This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support. Key Responsibilities Reception & Front Desk Support • Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner, • Answer and direct incoming calls, emails, and deliveries, • Manage visitor sign-in procedures and maintain office security protocols, • Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings, • Support interview scheduling and candidate hospitality for recruiting visits, • Receive, sort, and distribute incoming mail and packages Office Management • Maintain office supplies, kitchen inventory, and general office organization, • Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries, • Manage relationships with building management and service providers, • Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable, • Assist with planning office events, team meetings, celebrations, and employee engagement activities, • Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination, • Partner with IT, HR, and Facilities teams to address office-related needs Administrative Support • Provide administrative support to leaders and cross-functional teams as needed, • Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation, • Support invoice processing, office budgets, and vendor payment tracking, • Maintain office records, contact lists, and filing systems, • Assist with special projects and ad hoc assignments as needed Qualifications • 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Excellent verbal and written communication skills, • Professional presence with strong customer service skills, • High attention to detail and follow-through, • Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, • Experience coordinating meetings, events, and office operations, • Ability to handle sensitive and confidential information with discretion, • Self-starter with the ability to work independently and anticipate needs Preferred Qualifications • Experience supporting retail, fashion, merchandising, or creative office environments, • Experience working with vendors, building management, and office budgets, • Familiarity with travel booking, expense reporting, and onboarding coordination Physical Requirements • While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly. What We Offer At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation. Citi Trends is an Equal Opportunity Employer Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Organize and schedule appointments, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Act as the point of contact for internal and external clients, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Our client, a prestigious global financial services firm headquartered in Midtown Manhattan, is seeking an experienced Executive Assistant to the Chief Human Resources Officer (CHRO). This highly visible role partners closely with a senior executive and the broader leadership team, providing seamless administrative and strategic support in a fast-paced, performance-driven environment. The ideal candidate is polished, proactive, and trusted at the executive level, with a proven track record of supporting C-suite leaders within financial services or similarly complex organizations. Key Responsibilities: • Provide comprehensive administrative support to the CHRO, including complex calendar management, travel coordination, and expense reporting, • Serve as a trusted gatekeeper, managing communications and prioritizing requests with discretion, • Prepare materials for executive meetings, board presentations, and senior leadership forums, • Coordinate across HR leadership and key internal stakeholders to ensure alignment and follow-through, • Handle confidential and sensitive information with the highest level of professionalism, • Support special projects and initiatives as assigned by the CHRO Qualifications: • 4+ years of experience supporting senior executives, preferably within financial services or similarly regulated environments, • Proven ability to manage competing priorities with poise and precision, • Exceptional written and verbal communication skills, • Strong attention to detail and organizational skills, • Advanced proficiency in Microsoft Office and related productivity tools, • Demonstrated professionalism, discretion, and executive presence This is a highly visible role offering close partnership with a senior executive and exposure to enterprise-level initiatives within a dynamic financial services organization.

Elevate the Everyday Experience as our Headquarters Office Lead Are you eager to work in a fast-paced, dynamic sports and entertainment headquarters? Join us as our Headquarters Office Lead—a pivotal position responsible for overseeing front-of-house operations and ensuring a seamless workplace experience for both employees and visitors. This is more than a front desk job. It’s an opportunity to build your professional reputation while supporting and guiding a team at the center of our NYC headquarters. You’ll set the standard for service and office operations, while collaborating with creative thinkers, industry leaders, and innovators. What You’ll Do As the face of our NYC headquarters and the leader of front-office operations, you’ll help ensure that everyone who enters our space has an enjoyable experience. Your responsibilities will include: Manage Front Desk and Guest Services: • Ensure all common areas — including reception, kitchens, conference rooms, and pantries — are clean, organized, and fully stocked. Lead initiatives for maintaining a high-functioning and welcoming office environment. Coordinate Supplies and Vendor Relations: Work with F&B vendor to monitor and replenish food and beverages as needed. Coordinate with Facilities for maintenance, repairs of office and beverage equipment, and refill pantry supplies as needed. • Support Space Planning and Meeting Logistics:, • Manage internal contact lists, meeting room calendars, and workspace coordination for employees and visitors. Partner with Facilities and HR as needed on space utilization and move planning., • Mentor and Train Team Members:, • Provide training and oversight for backup coverage, ensuring consistency and a seamless office experience for all., • Contribute to Office Culture:, • Proactively support cross-functional projects and initiatives that enhance employee experience, office efficiency, and company culture. What You Bring • A strong sense of leadership and pride in delivering exceptional service, • Outstanding communication and interpersonal skills, • Willingness to learn and grow in a fast-paced headquarters environment, • Highly organized with the ability to manage multiple priorities simultaneously, • Confidence to take initiative and improve processes, • Comfort with Microsoft Office and general office systems, • A collaborative, can-do attitude and the desire to be part of a thriving team Preferred Qualifications • Bachelor’s degree or equivalent experience preferred., • 1–3 years’ experience in an office assistant, hospitality, customer service, or administrative role (internships count!)., • Experience in a fast-paced, client-facing environment., • Familiarity with office technology and workplace software (e.g., MS Office 365, Kadence/ conference booking system). What’s in It for You • An insider’s view into a top sports & entertainment company., • The opportunity to shape the office culture and staff experience., • Direct exposure to cross-functional projects and the opportunity to take on added responsibilities., • A culture that rewards initiative, innovation, and collaboration.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Job Description Our client, a world-renowned cultural institution dedicated to preserving and presenting art across centuries and global cultures, is seeking an Assistant, Institutional Advancement Operations (Fulfillment) to support their Membership and Donor Services team. This is a 6-month maternity leave contract running mid-May through late November, offering the opportunity to work within a highly respected, mission-driven organization at the intersection of art, culture, and philanthropy. Pay: $38/hr Location: NYC – Hybrid (3 days/week onsite at the museum; 2 days remote) Note: Must be available during holidays, including late November Thanksgiving time as the contract wraps up Position Overview This role is focused on ensuring the accuracy, integrity, and efficiency of donor and membership operations across multiple revenue channels. You will play a key part in fulfillment, data management, and process optimization, supporting both day-to-day operations and broader system improvements. The ideal candidate is highly detail-oriented, organized, and comfortable working within a database-driven environment, with strong administrative and problem-solving skills. Key Responsibilities • Produce and manage fulfillment of donor and member materials, including tax receipts, acknowledgment letters, and membership cards (both physical and digital), • Oversee membership benefit fulfillment, coordinating data, mailing lists, and postage while partnering with external mail house vendors, • Process gifts and transactions across multiple channels, including donations, dues, and member engagement activity, • Maintain and update constituent records, ensuring data accuracy and integrity through research, analysis, and quality control checks, • Run reports and perform quality assurance within the CRM system, ensuring proper coding and structure to support fulfillment and reporting, • Support user testing for new system enhancements and participate in identifying opportunities to improve operational workflows and efficiencies, • Assist in documenting and updating operational procedures and best practices, • Serve as a liaison across internal departments and provide backup support to team members as needed, • Handle additional administrative responsibilities and ad hoc projects in a fast-paced, collaborative environment Qualifications • 2–3+ years of experience in operations, data management, fundraising, membership services, or similar administrative roles, • MUST have experience with Tessitura or a very similar fundraising/CRM database, • Strong attention to detail with the ability to manage high-volume, process-driven work, • Excellent written and verbal communication skills with strong judgment in handling sensitive or ambiguous situations, • Highly organized with the ability to prioritize, multitask, and meet deadlines, • Comfortable troubleshooting system or process issues and escalating when needed, • Proficiency in Microsoft Office (Excel and Outlook required), • Experience working in fundraising, nonprofit, or arts/cultural organizations is a plus, • Bachelor’s degree required

Kelly is hiring a Research Staff Assistant (Veterinarian Technician) for one of our clients in New York, NY • Start date ASAP, • Temp to hire, • Pay rate during contract (35 hour work week) $40.11-42.31/hr, • Salary range upon conversion $73,000 - $77,000, • Onsite Mon - Fri, 9 - 5pm, may be updated based on need Position Summary Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute unites world-class scientists across diverse academic disciplines to conduct groundbreaking research that transforms our understanding of the brain and its influence on the mind and behavior. As a leading neuroscience institute, our mission is to decipher the mind and brain to better understand behavior. Our researchers are committed to foundational science, uncovering the principles that shape how the brain develops, functions, and recovers. With more than 50 labs, the Zuckerman Institute serves as a hub for collaboration, bringing together Columbia’s top scholars to drive research in bold new directions. Located in Manhattanville, our state-of-the-art Jerome L. Greene Science Center provides an inspiring home for discovery in one of the world’s most dynamic cities. The Zuckerman Institute at Columbia University is seeking a highly motivated individual to serve as a Research Staff Assistant working in our ICM Vivarium Facility located in the Jerome L. Greene Science Center. The Research Staff Assistant will report to the Operations Lead and will be responsible for providing husbandry support to the Institute. The ICM / Vivarium Facility is a 7 day a week operation. Applicants must have weekend and evening availability. The Veterinary Technician is an essential personnel role. Responsibilities • Triage animal health on a daily basis; maintain vet services laboratory including equipment and inventory; colony maintenance, manage preventive health and nutrition programs as prescribed by the veterinarians., • Assist in surgical procedures including preparation, set up, maintenance, monitoring and recovery, necropsy instrument preparation and sterilization, sterile and nonsterile scrub assistance of aseptic surgeries, and other surgical preparation., • Routine preventive maintenance of all surgical support equipment (e.g., intensive care units, anesthesia machines, etc.);, • Administer and direct clinical treatments as prescribed by the veterinarians as needed, injections, collect and analyze blood, perform CBC collection, urine, and fecal samples, tumor observation, mating, plug determinations, weaning, examination of animals including weighing, ear tagging, implants, routine serology screening for rodent surveillance and quarantine rooms and assist in Vet Services administrative tasks., • Assist veterinary staff with necropsies on Peromyscus mice and birds., • As directed by the veterinarians, contribute to the key programs for animals including environmental monitoring, environmental enrichment, acclimation animal training, and other programs as directed by the veterinarians., • In compliance with the Animal Welfare Act, the Guide for Care, and Use of Laboratory Animals and university research guidelines maintain all aspects of laboratory animal care., • Additional duties as assigned or necessary. Minimum Qualifications • Bachelor's Degree or equivalent years of experience to support education requirement, documented LVT or RVT or CVT., • Two years of previous related work experience., • License: Licensed Veterinary Technician, or Registered Veterinary Technician or Certified Veterinary Technician, • Demonstrate effective interpersonal skills with the ability to work with all levels of employees., • Must be able to work with various cleaning and sanitizing chemicals., • Must be able to lift a minimum of 50lbs, climb, stoop, bend, reach, and stand for prolonged periods. Preferred Qualifications • 3 to 5 years of previous related experience working in a research or animal clinic, veterinary setting, • The successful candidate will have a private practice or equivalent experience. Expertise in vivarium species is considered a plus., • Proficient in Microsoft Office Suite applications (Word, Excel, Powerpoint), • Possess excellent written and verbal communication skills., • Preferred knowledge of the following equipment: autoclaves, plasma or gas sterilization equipment, anesthetic monitoring equipment, anesthetic vaporizers, other surgical support equipment automated conveyor belt cleaning systems, disposal of waste materials., • The ideal candidate must possess sound judgment with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization., • Candidates should have experience with mechanical machinery and operations and be able to perform physical labor involving the breaking down and setting up of heavy caging.

POSITION SUMMARY: Tier 1 Supervisory Security Officers shall be responsible for performing functions of a Tier 1 Security Officer and performing security shift supervision at Client properties. Tier 1 Supervisory Security Officers shall wear an appropriate seasonal uniform, perform the following tasks, and have the following qualifications: PAY TRANSPARENCY/COMPENSATION: $48.37 RESPONSIBILITIES: • Report directly to their Contract Manager and/or Assistant Contract Managers, • Assume responsibility for the completion of assigned tasks, • Direct Security Officers in the accomplishment of assigned tasks, • Provide scheduling, training, and counseling for Security Officers, • Carry out all other supervisory duties as required or directed by their Contract Manager and/or Assistant Contract Managers, • Serve as a close, first-line supervisor, monitoring and directing Security Officers and other SECURITY COMPANY personnel as necessary, • Act as Client’s liaison with civil authorities responding to crimes, fires, hazardous material spills, etc., • Respond to Client personnel in a timely, effective and professional manner, • In case of after-hours emergency situations, respond to the scene and take initial command, control and communication support role until higher authority and/or emergency responders arrive, with the authority necessary to handle emergency events, • Perform administrative tasks including timekeeping, scheduling, and report tracking, • Set the example for Security Officers in the areas of appearance, work habits, skill and attitude, • Ensure Security Officers follow all work rules, maintain and display good discipline, and present a professional appearance by conducting random, unannounced personnel and post inspections, • Provide on the job training for Security Officers, • Perform other related duties as assigned, • Oversee, supervise and provide security services during special events, including, without limitation, conducting access control and event guest check-in; enforcing all rules and protocols established by the events security SOPs and security escalation protocols, including engaging and removing anyone who is causing an adverse disruption to an event or refusing to depart the event after being requested to depart, interdicting anyone attempting to cause harm to any of the event guests, and reporting and investigating any security anomalies observed by security officers; collaborating with event organizers and venue staff; and performing regular patrols of the event premises to deter unauthorized access and ensure a safe environment., • Must have (A) a minimum of 4 years in a combat Military Occupational Specialty (MOS), U.S. Military Special Operations Unit, or U.S. Law Enforcement Special Operations Unit, OR (B) a minimum of 6 years as a sworn law enforcement officer/agent who is legally authorized to carry a firearm and legally empowered to perform arrests and who has satisfied all applicable legal and training requirements for armed law enforcement officers in the jurisdiction in which they were employed, • Must possess a minimum of a High School diploma or equivalent from a U.S. Accredited School. Foreign education must be evaluated to meet U.S. education requirements., • Be a U.S. Citizen with a social security card and a valid driver's license, • MUST possess a valid New York Armed Guard License and a Pistol permit with no restrictions and be authorized for employment within the state of New York. Retired Police Officers who possess an HR 218 are not required to have an Armed Guard License or Pistol Permit., • Must meet all medical and physical standards and satisfactorily complete background checks, psychological and drug screening, • Be able to wear protective body armor as part of the duty uniform, • Current CPR/AED/1st Aid Certification, • Write and speak clearly and effectively in English, • Successfully complete all training and certification requirements, • Maintain all applicable weapons qualifications, • Regular, in-person attendance required, • May be required to lift and carry awkward items weighing up to 50 lbs. Requires intermittent running, continuous and prolonged standing, walking, sitting, squatting, stretching and bending without the aid of any walking assistance device., • Must be physically capable of riding a bicycle and/or operating a motor vehicle throughout the course of a workday., • May be subject to outdoor conditions including extreme temperatures and weather.

Timekeeping Assistant 📍 Location: New York, NY 10004 🕒 Schedule: Monday – Friday 2 months of Contract with Possible extensions 35 hours per week (7 hours per day) Py- $25 to $32/hr Job Overview The Timekeeper is responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing. This role ensures time reporting complies with organizational policies, labor agreements, and regulatory requirements. The position requires strong attention to detail, confidentiality, and the ability to work effectively in a fast-paced environment. Key Responsibilities Time & Attendance Administration • Review and process employee timesheets for accuracy, completeness, and policy compliance., • Monitor daily time entries, missed punches, and scheduling exceptions., • Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility., • Process payroll for hourly and salaried employees., • Prepare and submit approved time records and adjustments for payroll processing., • Investigate and resolve timekeeping discrepancies and payroll errors., • Reconcile payroll adjustments related to timekeeping issues or late submissions., • Provide assistance in entering and processing wage garnishments., • Process property payroll transfer reports and related documentation., • Ensure benefit deductions are accurate and properly applied., • Conduct payroll and timekeeping audits to ensure accuracy and maintain data integrity., • Track and record employee leave usage including annual leave, sick leave, comp time, FMLA, and other approved absences., • Verify leave balances and ensure appropriate leave codes are applied., • Coordinate with internal teams regarding leave of absence cases., • Support the leadership team with accounting and payroll-related projects as needed., • High School Diploma or GED required., • Minimum 2 years of payroll and timekeeping experience (including garnishments, taxes, and year-end payroll activities)., • Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, or related field., • Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft., • Knowledge of union contracts and public sector payroll practices., • Experience supporting large employee populations., • Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Healthcare Administrative Assistant Location: New York, NY 10016 Schedule: Monday–Friday, 9:00 AM – 5:00 PM Duration: 2-Month Contract Position Summary We are seeking an experienced Administrative Assistant to support departmental operations through a wide range of administrative, financial, and coordination duties. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Duties and Responsibilities • Research, locate, and compile information for reports; assemble and categorize figures for calculations; prepare statistical reports., • Prepare and monitor budgets and grant allocations; maintain accruals and balanced accounts for review and approval., • Maintain departmental employee files and ensure compliance with regulatory standards., • Initiate and process human resources and payroll transactions, including weekly payroll submissions., • Liaise with HR and Payroll to resolve issues and ensure smooth processing., • Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships., • Develop and coordinate informational packets; transcribe and distribute meeting minutes., • Investigate and resolve routine administrative or operational issues., • Review materials submitted for supervisory approval to ensure completeness and proper authorization., • Monitor and restock departmental supplies; manage vendor contracts and coordinate with Purchasing to secure competitive pricing., • Track vendor contract expirations and renew as needed., • Serve as liaison with internal departments and external partners to accomplish objectives., • Participate in grant applications, special projects, and survey preparations (including regulatory surveys)., • Coordinate travel arrangements; prepare travel reimbursements and expense reports., • Screen and prioritize incoming mail and phone calls; respond or route as appropriate., • Schedule appointments, referrals, and maintain patient billing records when applicable., • 4+ years of related administrative or business experience., • Intermediate proficiency in Microsoft Office Suite., • Strong adaptability and ability to manage change effectively., • Ability to quickly assimilate and apply new information., • Excellent customer service and relationship-building skills., • Strong communication skills (written and verbal)., • Team-oriented with the ability to collaborate effectively., • Sound decision-making and problem-solving abilities., • Proactive and self-motivated with strong initiative., • Excellent time management and organizational skills., • High attention to detail and commitment to quality., • Associate’s degree required (or equivalent combination of education and experience)., • Bachelor’s degree preferred. Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. If Interested, you can reach me at my number (917)-444-3132 or email me at

Now Hiring: Executive Assistant I We are seeking a highly organized and proactive Executive Assistant I to provide comprehensive support to a Vice President or Department Chair within a dynamic and complex environment. If you thrive in fast-paced settings and enjoy coordinating operations, managing priorities, and driving efficiency—this role is for you. 🔹 Key Responsibilities • Partner with leadership to plan, schedule, and track projects, ensuring goals are achieved on time and within budget, • Conduct research, compile data, and prepare reports and statistical analyses, • Monitor budgets, grant allocations, and maintain financial records, • Coordinate HR and payroll activities, including weekly submissions and issue resolution, • Organize meetings, conferences, and events, including logistics and materials preparation, • Manage executive calendars, travel arrangements, and expense reporting, • Screen communications (calls, emails, mail) and prioritize follow-ups, • Maintain office operations including supplies, vendor coordination, and compliance documentation, • 7–10 years of administrative or business experience, • Bachelor’s degree or equivalent combination of education and experience, • Strong communication and relationship-building skills, • Excellent time management and organizational abilities, • High attention to detail and quality orientation, • Ability to adapt quickly in changing environments, • Proactive problem-solving and decision-making skills, • Work closely with senior leadership, • Be part of a collaborative, high-performing team If Interested, you can reach me on my number (917)-444-3132 or email me at #Hiring #ExecutiveAssistant #Administration #CareerOpportunity #OfficeManagement Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

ABOUT HUDSON HEALTH Hudson Health (Medical), was established in 2010 as a modern, fully-integrated medical practice that offers a diverse ecosystem of cutting-edge treatments across pain management, functional medicine, wellness, interventional mental health, anti-aging and regenerative medicine. Unique in its east- meets-west approach to healing, Hudson Health creates an experiential and holistic healing journey for each patient in its Tribeca and West Village locations. Our team of dedicated board-certified doctors and wellness providers bring expertise in 10+ diverse specialties. Our practitioners work collaboratively to tailor comprehensive treatment plans based on The Hudson Method, a care algorithm that has been perfected over the course of 12+ years treating 50K patients. Patient Care Coordinator Position Hudson Health is currently searching for a professional, compassionate, knowledgeable and highly motivated individual to fill the position of Patient Care Coordinator (Medical Transcriptionist) at Hudson Medical. This individual will be working closely with physician assistants, medical providers, and medical staff in order to ensure the accurate and timely transcription of medical information into the EMR system. In this role, the employee will be potentially responsible for a wide variety of tasks including but not limited to, clinical work of timely and accurate transcription of medical information into the EMR system, triaging patient flow, taking vital signs, collecting specimens for testing and aiding providers with pain management injections. Administrative tasks with regards to patient care and follow up. The Patient Care Coordinator position is a great experience for those applying for nursing, physician assistant, or medical school! RESPONSIBILITIES: • Preparing patient charts for medical providers, • Performing comprehensive medical intakes and information gathering into EMR System (AthenaHealth), • Coordinating with care team and providing patients with comprehensive treatment plans and strategies, • Reviewing patient records to ensure authorizations and medications are updated, • Assisting with patient checkout on rotational basis, • Assisting with Patient Service Representative, Medical Assistant teams on as needed basis, • Working in a collaborative team environment, • Potential work in helping our clinical research endeavors REQUIRED SKILLS, EXPERIENCE & EDUCATION: • Graduate with a BA/BS degree, • 1-3 years experience within the medical field preferred, • Pre-Medical / Pre-PA / Pre Nursing School preferred To be successful in this role, candidates will demonstrate the following: • Knowledge of medical terminology and treatment processes, • Effective listening skills with excellent customer service skills, • Excellent people management, interpersonal and team working skills, • Ability to provide compassionate care to patients, • Excellent organizational skills and attention to detail, • Demonstrate logical reasoning and critical thinking skills, • Self-motivated with time management skills, • Ability to multi-task and follow-up on multiple projects, • Flexibility and enthusiasm, • Strong leadership skills, • Excellent oral and written communication skills, • Competence in EMR, Athena Health System, Google document and worksheet, • Ability to handle stressful situations with discretion and professionalism, • Ability to work within a diverse group of employees and personalities, • Help maintain a clean, courteous and professional working environment, • Secondary language is a plus (Spanish, Mandarin, Cantonese, Vietnamese) Job Type: Full-time Benefits: • 401(k), • AD&D insurance, • Dental insurance, • Flexible spending account, • Health insurance, • Health savings account, • Life insurance, • Paid sick time, • Paid time off, • Parental leave, • Pet insurance, • Profit sharing, • Retirement plan, • Vision insurance We hope we sparked your interest. If you are ready to apply, please send your resume and application to . We look forward to receiving your application.

Hands-on eye-care experience in NYC—ideal for gap-year students & career professionals Search & apply: Ophthalmic Technician/Medical Scribe/Assistant - Gap Year Students & Career Professionals - Forest Hills, NY | Full-time Schedule: Full-time (40 hrs/week) | <5 min walk from E/F subway & LIRR Pay: $21-$28/hr (DOE) – benefits below Join EyenamicsNY's cutting-edge MD/OD collaborative practice for top ophthalmic technician jobs NYC! Work alongside experienced optometrists and an ophthalmologist with fellowship-trained neuro-ophthalmology/glaucoma specialist Dr. Robert Rothstein. Multiple positions available: • Ophthalmic Technicians (hands-on diagnostics & patient care), • Medical Scribes (real-time documentation), • Assistant to the doctor(s) (administrative & clinical support), • Comprehensive training with on-the-job didactics for valuable clinical experience, • Expert mentorship from fellowship-trained specialist, • Hands-on experience with cutting-edge equipment, • Diverse patient population in specialty practice, • Operate advanced imaging (OCT, ERG, UBM, B-scan, widefield fundus photography), • Conduct diagnostic tests (autorefraction, lensometry, visual acuity, visual fields, aberrometry, corneal topography, biometry, specular microscopy), • Take comprehensive patient histories, • Document patient encounters in real-time for medical scribe jobs NYC, • Assist with pre/post-operative care for surgical patients, • Provide administrative & clinical support to doctors (assistant roles), • Work authorization in the US, • Patient-focused attitude and eagerness to learn, • Previous healthcare experience, • Bilingual abilities (Spanish, Mandarin, other languages), • $21-$28/hr (DOE) – benefits above, • Convenient location: steps from E/F subway & LIRR Please mention: • Which role interests you (technician, scribe, assistant, or hybrid), • Gap year or long-term opportunity #GapYear #Ophthalmology #HealthcareCareers

Job Description Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X: Company DescriptionAbout Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.About Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building: Reporting to the Senior Managing Director, the Assistant Director, Academic Programs and Operations is responsible for independently administering and managing the MBA Real Estate Program curriculum, inclusive of course delivery and annual planning, oversight and support of adjunct faculty, sourcing, securing and managing real estate Course Assistant assignments, and serving as primary liaison on behalf of the curriculum and faculty, to internal and external constituents. The incumbent is responsible for the planning and delivery of a variety of premiere events run out of the Paul Milstein Center for Real Estate for students, faculty, alumni, and industry participants. Additionally, the Assistant Director provides the data and analysis necessary for a myriad of executive reports and projects, and independently manages sensitive financial information and reporting, in coordination with the Senior Managing Director. Incumbent also identifies and evaluates important opportunities for case writing and development within the real estate curriculum with faculty, in coordination with Columbia Caseworks, and oversees production of cases from ideation through publication and promotion. Responsibilities Curriculum and Academic Program Administration * Manages full administration of the MBA Real Estate curriculum in coordination with Business School and University offices, faculty, and students, including course administration and exemption requests with the Faculty Director. Identifies and secures qualified course assistants (CAs) and provides ongoing direction and administrative support. * Onboards adjunct Real Estate faculty in partnership with HR and the Samberg Institute for Teaching Excellence. Manages course materials, scheduling, syllabi, presentations, and projects, and supervises work-study employees as needed. Maintains the teaching schedule for all MBA and EMBA Real Estate courses each term, updating as required and collaborating with Student Academic Affairs and academic divisions to resolve scheduling issues. Supports the recruitment and retention of adjunct faculty and guest lecturers at the direction of the Real Estate Chairperson. * Develops and manages the process for Real Estate independent study courses, including student communication, application intake, and faculty review, with guidance from the Faculty Chairperson. * Provides administrative oversight to faculty and curriculum and performs related work and special projects in support of the Real Estate program. Student Engagement, Admissions, and Career Coordination * Serves as a primary spokesperson, in conjunction with the Senior Managing Director, to prospective and admitted students regarding the program, curriculum, and faculty. Coordinates with Admissions on fellowship recipients, tracks fellows, and manages ongoing communications. * Serves as the Center's liaison to the Career Management Center, Executives in Residence, and students regarding employment reporting and career opportunities. Manages processes for tracking student-reported employment outcomes, supports employer engagement and business development efforts with the Career Management Center, and coordinates enrollment and employment reporting with senior leadership. Financial Management and Program Resources * In partnership with the Financial Planning Office and Senior Managing Director, manages aspects of the Program and Center academic budget, including reviewing and reconciling expenses, renewing and negotiating vendor contracts for academic resources, managing sponsored programs and related gifts, and overseeing Center-funded student academic expenses such as real estate case competitions. Events, Programming, and Student Initiatives * Leads and delivers major Milstein Center programming, including Discussion Across Disciplines, the Project Class Business Plan Competition, Real Estate Open Houses, the Coming to Terms JV exercise, and the Student Faculty Lunch Series. Advises Columbia Real Estate Association case competition teams and manages the annual Project Class gift in coordination with the Senior Managing Director. Communications, External Engagement, and Reporting * Manages executive-level communications and coordination with Center affinity groups such as the Real Estate Forum. Supports the production and dissemination of annual Center reports and related materials, distributes Milstein Center Research Lab content to constituent groups, and updates website content as appropriate. Data, Records, and Program Reporting * Maintains archival systems and processes for tracking real estate courses, sections, speakers, syllabi, faculty, and enrollments to support benchmarking and reporting. Maintains adjunct faculty records, develops statistical summaries of program activities and resources, and coordinates related website updates with team members. Research and Case Development Administration * Manages the case writing and development process within the real estate curriculum, overseeing production from inception through publication and promotion in coordination with faculty, staff, writers, and Columbia CaseWorks. * Serves as lead administrator for the Milstein Center's Staff Officers of Research in coordination with faculty supervisors. Coordinates onboarding with Finance and the Dean's Office, engages regularly with faculty and research teams to track priorities, and facilitates sharing of research initiatives to support Center marketing, promotion, and programming. Minimum Qualifications • Bachelor's degree required. Minimum 3-5 years related experience required. Experience with high-level business practices required. Excellent writing, oral and interpersonal communication skills required. Facility with design of presentation materials and fine attention to detail are important aspects of executing tasks as Assistant Director. Must be able to lead and function independently and to be able to exercise discretion and judgment about sensitive and confidential matters. Ability to work with high-touch constituent groups, amidst changing priorities and deadlines and a large volume of detailed information, required. Must be proficient user of Microsoft Office Suite, Canva (or similar), CRM databases, and have general facility with website support and HTML. Occasionally early mornings and evenings required. Preferred Qualifications • Understanding of the real estate industry and experience in a university setting preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Job Title: Executive Assistant, Human Resources & Administration Location: New York, NY Firm Overview: Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed. Responsibilities: The Executive Assistant will provide high-level administrative and operational support to both the Chief Human Resources Officer (CHRO) and the Chief Administrative Officer (CAO). This role requires exceptional organizational judgment, discretion, and the ability to seamlessly manage competing priorities across two senior executives in a fast-paced, highly confidential environment. Key responsibilities include: • Manage complex calendars for the CHRO and CAO, including scheduling internal meetings, external engagements, board-related activities, and travel across time zones, • Coordinate all aspects of domestic and international travel, including itineraries, logistics, expenses, and last-minute changes, • Serve as a trusted gatekeeper, managing communications, prioritizing requests, and exercising sound judgment on sensitive matters, • Prepare and edit presentations, meeting materials, briefing documents, and internal communications, • Support HR and administrative leadership initiatives, including talent-related programs, culture initiatives, compliance activities, and internal events, • Partner closely with other Executive Assistants and senior stakeholders across the firm to ensure alignment and seamless execution, • Track deliverables, deadlines, and action items to support effective follow-up and execution, • Handle highly confidential information with discretion and professionalism, • Assist with ad hoc projects and special initiatives as requested by the CHRO and CAO Qualifications: • Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably within financial services or a similarly fast-paced corporate environment, • Demonstrated experience supporting multiple senior leaders simultaneously, • Exceptional organizational, time management, and prioritization skills, • High level of professionalism, discretion, and judgment in handling sensitive and confidential information, • Strong written and verbal communication skills, • Advanced proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint), • Ability to anticipate needs, think proactively, and operate independently, • Flexible, adaptable, and calm under pressure with a solutions-oriented mindset Educational Qualifications: Bachelor’s Degree required Salary: $110,000-$130,000 The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.

About Us: We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we’re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment. Position Overview: We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills. Key Responsibilities: Office Management: • Oversee daily office operations, ensuring an efficient and organized work environment., • Answer phones., • Greet clients as they arrive for meetings., • Manage office supplies and vendor relationships., • Coordinate office maintenance, equipment, and facilities management., • Organize and manage meetings, conferences, and travel arrangements., • Ensure the office kitchen remains tidy and well-stocked on a daily basis., • Assist with onboarding and offboarding processes for new and departing employees., • Maintain employee records and ensure compliance with HR policies and procedures., • Provide administrative support to senior executives, including calendar management and email correspondence., • Experience using a CRM in the RIA industry is desirable, • Coordinate meetings, conferences, and client events., • Assist Tax Team during tax preparation season., • Assist with special projects and research as required. Qualifications: • 3+ years of office management experience, ideally in a financial services or professional services setting., • Executive assistant experience preferred., • Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software., • Excellent organizational, communication, and time-management skills., • Ability to handle sensitive and confidential information with discretion., • A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment. Why Join Us? • Work in a collaborative and dynamic team environment., • Competitive salary and benefits package., • Salary range $60,000 - $80,000, • Hybrid workplace - 4 days in office, 1 day remote., • The opportunity to contribute to the success and growth of a growing firm., • Convenient Manhattan location: Rockefeller Center If you’re a motivated, detail-oriented professional who thrives in a hands-on role, we’d love to hear from you. Apply today and become an integral part of our team! To Apply: Please send your resume and a brief cover letter outlining your experience and interest in the position to:

Executive Assistant and Office Manager This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026. To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”. Salary Range: $90,000-$100,000 Medical, Dental, Vision, 401K, Vacation & Sick PTO This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs. It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives. Key Responsibilities Executive Support • Provide high-level daily administrative support to the CEO, including managing heavy email correspondence., • Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings., • Coordinate detailed travel itineraries for frequent domestic travel., • Support the Chairman and Founder as needed for miscellaneous tasks., • Collecting and organizing tax documentation for accountants for business entities and family foundation., • Support for AI initiatives to be incorporated into daily office operations., • Monthly expenses department coding on corporate credit cards., • Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats., • Occasional personal tasks to be completed, no more than 15% of workload. Office Management & HR Support • Act as a central point of contact for the 12-person Manhattan office., • Planning & executing of company wide Annual Meeting in November with support of COO., • Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings, • Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up., • Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired., • Planning volunteer days and office activities. Education & Experience Requirements • 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive., • BA/BS degree or higher in a relevant field., • Notary Public license in New York (will be required to obtain if not already licensed)., • Demonstrated experience within the real estate industry strongly preferred., • Must be able to commute to the NYC office five days per week (M-F). Required Skills • Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs., • Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful., • High level of discretion and professionalism while handling sensitive financial and personal matters., • Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM. About Bromley Companies The Bromley Companies () is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Executive Assistant- Contract Title: Executive/Administrative Assistant Location: New York, NY (Hybrid) Schedule: 9:00 AM – 6:00 PM Start Date: Immediate Duration: Through September 2026 (with potential to convert to permanent) Pay Rate: $41/hr We’re seeking an experienced Administrative Assistant with executive-level support experience for a long-term contract opportunity with a prestigious global investment management firm in NYC. This is an excellent opportunity for a polished, detail-oriented professional looking for stable, high-visibility work through at least September 2026, with the potential to convert to a permanent role. What You’ll Do • Provide seamless administrative support to executive and senior-level professionals, • Manage complex calendars and scheduling with precision and attention to detail, • Coordinate domestic and international travel arrangements, • Track, organize, and process expense reports (Concur experience a plus), • Partner closely with other EAs to coordinate internal and external meetings, • Assist with presentations, reporting materials, and CRM data entry, • Handle ad-hoc projects and provide administrative backup as needed What We’re Looking For • Bachelor’s degree required, • Minimum of 3+ years of administrative experience in a fast-paced corporate environment, • Prior experience supporting executives in financial services or professional services strongly preferred, • Several years experience with travel coordination, • Exceptional organizational skills with the ability to manage competing priorities, • Strong communication skills and a client-service mindset, • High level of discretion, professionalism, and attention to detail, • Proficiency with Microsoft Office; experience with Concur and CRM tools a plus, • A proactive, adaptable attitude – no task is too small Work Environment • Must be able to work onsite 5 days per week for the first two weeks to shadow the current EA, • After onboarding, the role will follow a hybrid schedule (minimum 3 days in office, more as needed)

A construction firm in New Jersey is seeking an Executive Assistant to join their organization. The ideal candidate will have 5-7 years of administrative experience and is comfortable taking on project work in addition to administrative duties. Preferably bilingual Spanish. Onsite, Monday through Friday Salary: 100-120K base plus bonus Hours: 7:30am – 4:30pm Responsibilities: • Serve as a trusted Executive Assistant to the leadership team, providing comprehensive administrative and operational support., • Manage executive schedules, meetings, and travel arrangements with precision and discretion., • Coordinate project schedules, milestones, and communication with internal and external stakeholders., • Draft and organize critical documents, including contracts, proposals, and project binders., • Support HR-related tasks such as onboarding and compliance documentation., • Prepare agendas, document meeting notes, and track action items effectively., • Handle confidential information with utmost discretion and professionalism., • Coordinate office operations, including supplies and equipment management., • Track project schedules, milestones, and deliverables, ensuring timely communication., • Maintain up-to-date project folders and digital file systems for easy access., • Draft professional correspondence and coordinate client meetings and walkthroughs. Job Requirements • Bachelor of Arts (BA) degree preferred but not mandatory., • 3–7+ years of experience as an Executive Assistant or in a similar administrative role., • Familiarity with construction workflows, terminology, and documentation is advantageous., • Exceptional organizational and time management skills to handle competing priorities., • Strong written and verbal communication skills for professional interactions., • Proactive mindset with the ability to thrive in a fast-paced environment., • Bilingual proficiency in Spanish is highly desirable.

COMPANY BACKGROUND Andover Properties is a rapidly growing investment firm specializing in alternative real estate asset classes such as self-storage, manufactured housing, RV parks, small bay industrial, and car washes. Andover is among the largest private owner-operators of self-storage facilities in the United States, investing on behalf of high-net-worth individuals and institutional capital partners like TPG Angelo Gordon, Ares, and Blackstone. Andover’s current self-storage portfolio totals over 14 million square feet across 170 properties in 19 states and operates under the Storage King USA brand. The company is a best-in-class, vertically integrated owner-operator with entrepreneurial spirit and expertise in acquisitions, development, capital markets, investment structuring, property management, and asset management. Andover was founded in 2003 by Brian and William Cohen and is headquartered in New York City with offices in Miami and San Francisco. POSITION AND KEY RESPONSIBILITIES We are seeking a highly organized, proactive, and service-oriented Administrative Coordinator to support Andover’s corporate office and leadership. This multi-functional role spans office operations, HR administrative support, event coordination, and backup coverage for reception and executive calendars. The ideal candidate is a level above a typical administrative assistant: resourceful, polished, and comfortable handling cross-departmental tasks in a fast-paced environment. Someone who takes initiative, doesn't wait to be told what to do, and approaches every task, including the unglamorous ones, with professionalism. Someone who loves coming to the office and is proud of his role and responsibilities. KEY RESPONSIBILITIES Administrative & Leadership Support • Provide administrative assistance to the Chief of Staff and, as needed, the broader executive team., • Assist with scheduling and serve as a backup for executive calendar management., • Prepare correspondence, memos, and basic reports., • Support special projects and ad hoc administrative tasks across departments. HR & People Operations Support • Assist HR with administrative tasks including filing, onboarding materials, interview scheduling, and document maintenance., • Support internal communications and employee engagement initiatives., • Handle confidential information with professionalism and discretion. Corporate Events & Culture • Assist in planning and executing corporate events, team gatherings, offsites, and celebrations., • Coordinate event logistics, including catering, vendor communication, and onsite support., • Contribute to fostering a positive, organized, and welcoming office culture. Office Operations & Reception (Backup) • Serve as the backup receptionist, greeting guests and managing incoming calls when needed., • Ensure smooth front-desk operations in the Office Manager’s absence., • Serve as a backup for office logistics, including supplies, mail, vendor coordination, and day-to-day workspace upkeep. QUALIFICATIONS • High school diploma required; Bachelor’s degree preferred., • 2–4 years of experience in administrative support, office coordination, people operations, hospitality, or similar roles., • Strong proficiency in Microsoft Office Suite and general office technologies., • Excellent written and verbal communication skills., • Strong organizational abilities and comfort managing multiple priorities. SKILLS & COMPETENCIES • Exceptional planning, prioritization, and time-management abilities., • High attention to detail, especially when supporting executive scheduling or HR documentation., • Strong interpersonal skills with a service-oriented mindset., • Discretion and confidentiality with sensitive information., • Ability to anticipate needs, solve problems proactively, and improve processes., • Collaborative and team-oriented, yet able to work independently with minimal direction. STYLISTIC ATTRIBUTES • A “roll-up-your-sleeves” mentality and strong willingness to help., • Energetic, curious, and eager to grow with the company., • Flexible, nimble, and capable of wearing many hats in a dynamic environment., • Highly responsive and comfortable with shifting priorities., • A professional and effective communicator across all levels of the organization. COMPENSATION & BENEFITS • Competitive salary commensurate with experience and discretionary performance bonus., • Health, vision, dental insurance, and 401(k) matching program., • Paid holidays and paid vacation.

Executive Assistant to CEO - $120k-$150k Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment. Responsibilities Include: • Serve as a right-hand partner to CEO performing both EA and PA duties as needed, • Manage complex scheduling and calendar coordination across multiple time zones, • Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc., • Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups, • Handle sensitive information with discretion and professionalism; maintain absolute confidentiality, • Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward, • Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine, • Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks, • Moderate Personal Assistant work as needed Requirements Include: • 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives, • Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset, • College graduates strongly preferred, • Previous work with business operations and light office management would be an asset, • Highly organized and detail-oriented, must have a keen sense of discretion, • An exceptional communicator with strong emotional intelligence and sound judgment

Job Description: We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what's possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what's next to power infinite possibilities for our customers, colleagues and society at large. About the Role: We're seeking a highly organized and detail-oriented Talent & Culture Senior Coordinator to support Wiley's Corporate VP of Talent & Culture. This role is ideal for someone who excels at operational excellence, thrives in a fast-paced environment, and wants to grow their career by gaining exposure to strategic HR work, executive recruitment, and culture transformation initiatives. You'll be the operational hub for a 25-person Talent & Culture organization during an exciting period as Wiley evolves from traditional publishing to an AI-forward research intelligence leader. Your ability to anticipate needs, manage complex logistics, and maintain exceptional attention to detail will enable senior leaders to focus on strategic priorities. Job Responsibilities Team Operations & Event Planning • Plan and execute quarterly team calls, including scheduling, logistics, technology coordination, and follow-up, • Coordinate team meetings and events, handling all logistical details, • Compile and format executive presentations and reports as directed, • Track action items and deliverables from key meetings, • Maintain team calendars and distribution lists Project & Administrative Support • Compile data and materials for leadership meetings and presentation, • Create and maintain organizational charts, process documentation, and resource libraries, • Handle ad hoc administrative tasks and special projects as assigned Executive Support & Calendar Management • Manage complex calendar for the Corporate VP of Talent & Culture, including scheduling meetings, resolving conflicts, and optimizing time allocation, • Coordinate logistics for internal and external meetings, including room reservations, technology setup, and materials preparation, • Process expense reports and handle travel arrangements as needed, • Maintain confidential files and documentation with discretion Executive Recruitment Coordination • Partner with the Head of Talent Acquisition to deliver exceptional candidate experiences for executive-level searches, • Coordinate interview scheduling across C-suite and board member calendars with meticulous attention to detail, • Serve as the primary point of contact for executive candidates throughout the recruitment process, • Manage all logistics for executive candidate visits, including travel arrangements, accommodations, detailed itineraries, and hospitality, • Ensure seamless communication and white-glove service for all executive candidates, • Track candidate progress through the recruitment pipeline and maintain organized records Vendor & Budget Coordination • Serve as liaison for Talent & Culture vendors, coordinating meetings and processing invoices, • Track departmental expenses and maintain budget records, • Flag budget concerns or discrepancies to leadership, • Process purchase orders and manage vendor payment timelines, • Maintain organized vendor files and contract documentation Required Qualifications • 2-4 years of experience in coordinator, executive assistant, or administrative support roles, • Experience coordinating complex calendars and managing competing priorities, • Strong organizational skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Professional presence and comfort interacting with senior executives and external stakeholders, • Experience in HR, Talent, or People functions is a plus but not required Core Competencies • Proactive problem-solving: You anticipate needs and identify solutions before being asked, • Discretion and professionalism: You handle confidential information with maturity and sound judgment, • Adaptability: You stay calm under pressure and pivot gracefully when priorities shift, • Follow-through: You own tasks from start to finish and deliver on commitments, • Relationship building: You build rapport quickly and represent the team with polish, • Growth mindset: You're eager to learn and take on new challenges Technical Skills • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word), • Experience with calendar management and scheduling tools, • Comfortable learning new systems (HRIS, ATS, project management platforms), • Strong formatting and document preparation skills What Success Looks Like • The Corporate VP's calendar runs smoothly with minimal last-minute changes, • Executive candidates consistently report exceptional experiences, • Vendors are paid on time and relationships are well-maintained, • Team events and calls are flawlessly executed, • Leaders know they can count on you to handle details with zero errors Why This Role Matters You'll gain invaluable exposure to C-suite operations, executive recruitment, and organizational development during a transformational period for Wiley. This role offers a front-row seat to strategic decision-making and the opportunity to build relationships across the organization while developing skills in talent management, budget coordination, and executive-level support. We power infinite possibilities. For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing-creating impact that reaches everywhere. We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything. Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact for assistance. We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow. We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. The range below represents Wiley's good faith and reasonable estimate of the base pay for this role at the time of posting roles either in the United Kingdom, Canada or USA. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. When applying, please attach your resume/CV to be considered. Salary Range: 55,000 USD to 73,267 USD#LI-AW1 Job Posting Title: Senior Coordinator, Talent & Culture Location: Hoboken (HQ), NJ, USA

Top global private equity firm is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executives on the Infrastructure team. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: Bachelor's degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The Assistant Bakery Operations Manager (ABOM) is a leadership pipeline role designed to develop the next generation of Bakery Operations Managers. ABOMs are expected to operate at near-BOM level, executing bakery operations with urgency, accuracy, and accountability while building the leadership skills needed to run a bakery independently. This role blends hands-on operational excellence with talent development, administrative ownership, and team leadership. ABOMs act as a true extension of the BOM and must be capable of stepping into full bakery ownership when needed. Our our UWS store located at 405 Amsterdam Avenue. KEY RESPONSIBILITIES: Operational Execution *Execute all core bakery operations including inventory rotation, scheduling support, staffing coordination, and administrative checklists *Maintain strict adherence to product quality, cleanliness, food safety, and guest experience standards *Support ordering, inventory accuracy, and shrink control *Assist in schedule creation and labor execution to meet operational targets Talent & Team Development *Support recruiting, interviewing, onboarding, and training of new staff *Deliver consistent coaching and real-time performance feedback *Hold team members accountable to standards while reinforcing a growth mindset culture *Ensure onboarding and training programs are executed to company standards Leadership & Ownership *Manage bakery operations independently in the absence of the BOM *Model urgency, accountability, and operational discipline *Partner with BOM and Area leadership to identify operational gaps and implement solutions *Maintain continuity of operations during leadership transitions or staffing shortages *Other duties as assigned WHAT SUCCESS LOOKS LIKE: *Able to independently execute all BOM-level administrative and operational tasks *Bakery is fully staffed, trained, and operating at high standards *Strong culture of accountability and consistency *Acts as a reliable operational leader during any coverage scenario *Demonstrates clear readiness and upward mobility toward a BOM role QUALIFICATIONS & EXPERIENCE: *1+ year leadership experience in restaurant, retail, or hospitality operations *Strong operational discipline and attention to detail *Ability to coach and develop hourly team members *Comfortable working in fast-paced, high-volume environments *Ability to perform all bakery roles during peak business periods *Strong communication and problem-solving skills SWEET POSITION PERKS: *Competitive pay + bonus eligibility: $20.00 - $23.00/hr *Medical, dental, vision & pet insurance *Paid vacation + wellness days *Career development pipeline into BOM leadership *Free cookies every shift *Fun, fast-paced team culture$20 - $23 an hourAbout us:Insomnia Cookies was founded in a college dorm room by then-student, Seth Berkowitz. Fast forward 20 years and so... many....cookies... later, our innovative bakery + delivery concept has become a cult brand known for its rabid following of cookie lovers who crave Insomnia's warm, delicious delivery all day and late into the night. With an expanding footprint of over 300 stores globally, an experiential, "sweet-easy" concept as the brand's flagship in Philadelphia, Pa. (where Insomnia Cookies is headquartered), and a rapidly-growing nationwide shipping and gifting portfolio... Insomnia Cookies is revolutionizing the cookie game by truly "Imagining What's Possible"!___

• Job Type: Officer of Administration, • Hours Per Week: 40, • Standard Work Schedule: Core business hours Monday-Friday, schedules vary, • Building: New York, NY This working ambulatory nursing role serves as a key member of the leadership team and is responsible for nursing practice oversight by organizing and leading the delivery of nursing care for assigned ColumbiaDoctors locations. Responsibilities includes analyzing clinical practice and identifying opportunities to increase quality, safety, effectiveness, and efficiency; working with operational leadership to identify clinical indicators to measure, evaluate, and improve care; maintaining compliance with all federal, state, and local clinical policies, procedures, and regulations; supervision of registered nurses who deliver nursing care; and clinical competency education and testing oversight for CMA and other clinical support roles. The position leads continuous quality improvement projects and population health initiatives in collaboration with medical and operational leadership. The working Nurse Manager will work closely with internal and external stakeholders in the organization to advance population health, care coordination, clinical initiatives, and nursing staff performance, and to deliver practice experience that contributes to positive health outcomes for patients and work culture for staff. As a working manager role, the incumbent will also directly assist physicians with patient care, health education/promotion, electronic medical record (EMR) chart management, coordination of patient care, and clinical protocols as needed. Responsibilities Administrative Operations • Accountable for working collaboratively with providers, administrative and clinical managers, and staff to ensure the achievement of practice-wide clinical goals/metrics. Supports all strategies in the area/functions assigned, ensuring organizational guidelines and policies are standardized across all clinical sites., • Implements policies, procedures, and workflows related to nursing care, infection control, regulatory compliance, and clinical issues across the organization., • Monitors key performance indicators (KPIs) and implements performance improvement initiatives related to nursing practice. Continuously seeks and implements operational improvements in clinical flow. Utilizes electronic medical record dashboards and reports to monitor KPIs of relevant clinical and quality workflows to ensure a holistic view of the practices' clinical operations., • Maintains effective nursing staff coverage within the approved budget. Collaborates with nursing and operational leadership to propose and justify incremental requests as needed., • Executes clinical practice optimization and improvement strategies and utilizes a data-driven methodology to monitor progress., • Assesses and collects data related to patient health status and inputs this medical information into the EMR as instructed by the physician., • Works with the care team to develop the plan and care across the continuum (e.g., inpatient, outpatient, home, skilled nursing facility, schools), which includes assisting with medication management (e.g., medication renewals), inclusive of medical prior authorizations as needed. Administer immunizations and medications., • Executes nursing interventions by collaborating with the care team and following standards of care established by the unit/department., • Assumes responsibility and accountability for effectively managing nursing care of individual patients, • Supports ongoing clinical functions of the service to provide compassionate patient-centered care., • Handles telephone, My Chart, and in-person triage (for symptom management) as well as patient education., • Assist with the management of urgent and emergent patient situations., • Coordinates multidisciplinary health care services and arranges diagnostic tests (i.e., lab, x-ray) as ordered by physicians and performs diagnostic testing, therapeutic, and interventional procedures as needed., • Reviews and acts on test results (lab, x-ray), • Reviews and manages communications from internal and external "customers," including in-basket messages, updating immunizations, and updating health maintenance items., • Provides coverage for assigned service line within licensure, scope of practice, and training as appropriate, • Executes implementation of organizational strategies for clinical staff., • Develops clinical competencies for clinical staff at all levels and plans for implementation and ongoing assessment to ensure clinical support staff can perform their duties effectively, safely, and to the standard of care appropriate to their scope of practice., • Collaborates with medical leadership to develop and implement clinical triage protocols., • Contributes to CUIMC population health and care coordination initiatives., • Prepares and delivers reports to administrative and medical leadership outlining progress towards meeting goals and objectives related to clinical programs, quality, safety, and human resource initiatives of the nursing staff., • Participates in the planning and opening of new sites with a focus on clinical staff requirements, clinical staff workflows, selection of clinical equipment used in nursing care, and patient-centered office flow., • Directs oversight of assigned staff, including recruiting and human resource management. Ensures the approved HR strategy is implemented and adhered to. Ensures staff productivity benchmarks and quality measures are achieved. Develops remediation plans as needed. Monitor unit metrics and goals to measure the effectiveness of retention strategies., • Promotes staff professionalism and performance with coaching, training, and feedback. Mentors staff in individual and team accountability, modeling behavior, and demonstrating best practices/techniques. Demonstrates self-development and keeps current on a variety of facilities management topics., • Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment, ensuring accountability, quality patient care, and patient satisfaction. Identifies and mitigates any roadblocks to performance and evaluates the effectiveness of development. Works with HR to develop remediation/action plans., • Supports and implements clinical staff recruitment and retention strategies that support top-of-license clinical performance., • Keeps current on all organizational, regulatory compliance, and patient privacy trainings policies (e.g., infection control, public safety, EH&S, HIPAA, OSHA, etc.) and successfully completes all required trainings., • Serves on relevant committees, task forces, and workgroups within the department. Minimum Qualifications • Bachelor of Science degree in Nursing., • A minimum of 4 years of related experience., • An equivalent combination of education and experience may be considered., • Current and unrestricted New York State RN license., • Current Basic Life Support (BLS) certification., • Must have excellent clinical skills in a high-volume, high-pressure environment., • Candidate must demonstrate strong customer service orientation and the ability to deliver consistent, exceptional service while demonstrating tact, respect, and sensitivity., • Candidate must be organized and be able to manage a demanding workload and moderately complex cases in an accurate and timely., • Demonstrated advanced skills in problem assessment, resolution, and collaborative problem solving in complex and interdisciplinary settings, including advanced proficiency in nursing competencies., • Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, providers, and organizational stakeholders., • Must be able to create and deliver high-level communication presentations for senior leadership and other organizational stakeholders., • Ability to lead and mentor a team through new and changing situations. Demonstrate a professional and compassionate manner while conveying a positive image of the practice., • Ability to work independently and follow through and handle multiple tasks simultaneously., • Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations., • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) or similar software is required, and an ability and willingness to learn new systems and programs., • Must be a motivated individual with a positive mindset and exceptional work ethic., • Ability to work indoors in an environmentally controlled environment with a degree of dust, noise, odors, etc., without undue discomfort., • Ability to perform sedentary work that primarily involves sitting or standing for long periods of time., • Travel between clinical sites will be routinely required., • Duties performed routinely require exposure to blood, body fluid, and tissue. Incumbent is expected to perform/assist in emergency care and/or first aid as needed., • Master's degree is preferred., • Ambulatory Care Nursing Certification (AMB-BC) and/or physician practice experience preferred. Patient Facing Competencies Minimum Proficiency Level Accountability & Self-Management Level 3 - Intermediate Adaptability to Change & Learning Agility Level 3 - Intermediate Communication Level 3 - Intermediate Customer Service & Patient Centered Level 3 - Intermediate Emotional Intelligence Level 3 - Intermediate Problem Solving & Decision Making Level 3 - Intermediate Productivity & Time Management Level 3 - Intermediate Teamwork & Collaboration Level 3 - Intermediate Quality, Patient & Workplace Safety Level 3 - Intermediate Leadership Competencies Minimum Proficiency Level Business Acumen & Vision Driver Level 1 -Introductory Performance Management Level 2 - Basic Innovation & Organizational Development Level 1 -Introductory Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

As a global medtech company, we are driven by our Vision of changing the trajectory of lives for a new day and our Mission to create ingenious solutions that ignite patient turnarounds. Our relentless commitment to patients and strong legacy of innovation in healthcare are the foundation of our future. If you're looking for a new chance, a new beginning, a new trajectory, LivaNova is where your talent can truly thrive. Join our talented team members worldwide to become a pioneer of tomorrow-because at LivaNova, we don't just treat conditions - we aspire to alter the course of lives. Position Summary We are seeking a dynamic and highly organized Executive Assistant / Office Manager to support members of senior leadership and oversee the day-to-day operations of our newly established New York office. This role requires a proactive, detail-oriented professional who thrives in fast-paced environments and can seamlessly manage executive support responsibilities alongside office management duties. Key Responsibilities: * Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense processing. * Proactively manage schedules across multiple time zones, ensuring strategic use of time and prioritization of key meetings. * Prepare agendas, briefing materials, and follow-up documentation for executive meetings. * Liaise with internal and external stakeholders, managing correspondence and third-party requests with discretion and professionalism. * Support budget tracking, PO creation, and vendor coordination for executive-led projects. * Anticipate executive needs and act as a strategic partner in managing priorities and improving workflows. Office Manager Duties * Oversee all aspects of office operations, including supplies, equipment maintenance, mail handling, and vendor management. * Serve as the primary point of contact for the New York office, ensuring a welcoming and efficient environment for employees and visitors. * Coordinate site readiness and logistics for internal events. * Support onboarding and offboarding processes, including workspace setup and orientation materials. * Collaborate with HR and IT teams to ensure smooth operational support for remote and on-site staff. * Maintain compliance with health, safety, and security protocols. Qualifications * Minimum 8 years of experience supporting C-suite executives in global organizations, with proven ability to manage across time zones. * Strong organizational, communication, and interpersonal skills. * High level of discretion, integrity, and professionalism. * Proficiency in Microsoft Office Suite, calendar tools, and collaboration platforms (e.g., Teams, SharePoint). * Experience or knowledge with HR systems (e.g., Workday), Finance systems (e.g. SAP, Concur) and project management tools is a plus. * Ability to work independently and manage competing priorities in a dynamic environment. Ideal Candidate Attributes * Strategic mindset with a proactive approach to problem-solving. * Comfortable operating autonomously and anticipating needs without instruction. * Skilled in managing confidential information and sensitive communications. * Strong organizational, communication, and interpersonal skills. * High level of discretion, integrity, and professionalism. Pay Transparency * A reasonable estimate of the annual base salary for this position is $90,000 - $115,000 + discretionary annual bonus. Pay ranges may vary by location. Travel Allowance also included. Employee benefits include: • Health benefits - Medical, Dental, Vision, • Personal and Vacation Time, • Retirement & Savings Plan (401K), • Employee Stock Purchase Plan, • Training & Education Assistance, • Bonus Referral Program, • Service Awards, • Employee Recognition Program, • Flexible Work Schedules

• Job Type: Officer of Administration, • Regular/Temporary: Regular, • Hours Per Week: 35 Under the direction of the Assistant General Manager/General Manager, the Manager will provide full oversight to ensure all events are delivered in accordance with the department's standards for quality and consistency. The Manager is expected to help create a pleasant environment and experience for guests. The Manager will provide on and off-site supervision for all supported events and make recommendations for improving services and events policies, and procedures. Responsibilities Event Support - 30% • Oversees event setup by reviewing menus, coordinating timing with culinary staff, and ensuring successful execution., • Arranges temporary staff, room assignments, decor, and enhancements for events. Trains and directs front-of-house staff to maintain UEM's service standards., • Prepares and adjusts work schedules to meet business demands, monitoring staff appearance and professionalism. Communicates daily activities to ensure seamless transitions and client satisfaction., • Ensures compliance with Federal, State, Local, and Columbia University sanitation and OSHA regulations., • Supports the General Manager/Assistant General Manager with event logistics, including coordination of staff, equipment, and transportation., • Manages event delivery for high-quality execution, reviewing event orders to determine staffing, setups, and decor needs., • Serves as primary liaison during events in the absence of the Assistant General Manager, handling issues and event closure., • Maintains housekeeping and equipment condition of event spaces. Recommends and implements operational improvements for efficiency and cost savings., • Supports the sales team in soliciting University and external events, collaborating to achieve sales goals, and upselling menus and services., • Manages event staff scheduling and payroll., • Partners with the General Manager/Assistant General Manager to assess customer feedback and enhance services., • Prepares menu cards, signage, and printed materials for events., • Assists with onboarding and orientation of new staff., • Resolves client concerns diplomatically and follows up on service issues, communicating with the Assistant General Manager., • Collaborates on policies for UEM-managed spaces, including food service, AV, and outdoor events., • Delivers superior service to exceed customer expectations., • Maintains effective communication with all stakeholders to ensure productive relationships., • Engages respectfully with diverse clientele, departments, and student organizations to maintain a customer-friendly environment., • Partners with HR to enhance staff performance through training, clear objectives, and professional development., • Reviews guest satisfaction results and trains employees to meet service standards., • Observes performance and provides constructive feedback to maintain high service quality., • Assists with corrective action plans and fosters a feedback-rich, collaborative work culture., • Supports the sales team with event solicitations and upselling of services., • Assists the Assistant/General Manager with marketing initiatives., • Bachelor's Degree and/or equivalent experience., • Valid driver's license., • Minimum of 3 years related experience in the hospitality field or equivalent experience preferred., • Ability to remain calm under pressure and maintain professionalism in all situations., • Flexible schedule, including evenings and weekends to support events year-round., • Proficiency in MS Word and Excel., • Experience with Kronos Payroll System., • Experience with catering/event management systems (e.g., EMS). Columbia University is committed to the hiring of qualified local residents.

Uniqlo is hiring for a HR Assistant Position in SoHo, New York City. Processes various reports and focuses on the administrative tasks associated with HR reporting, policy and procedure. Collaborates with other functional groups including store managers, human resources, training and payroll.

Executive Assistant/Special Assistant. The Executive Assistant/Special Assistant position provides planning, coordination, and will exercise full responsibility over the management and execution of administrative tasks as they relate to supporting the Deputy Commissioner of HR-Operations. The Execut

At least three years of experience as an Administrative Assistant or Executive Assistant. Prepare and/or input financial information into necessary software such as Timberline, Concur, Construction personnel time-off management, and Microsoft Excel;. Coordinate closely with Talent Acquisition, HR, a

The Executive Assistant/Special Assistant position provides planning, coordination, and will exercise full responsibility over the management and execution of administrative tasks as they relate to supporting the Deputy Commissioner of HR-Operations. The Executive Assistant/Special Assistant will co

We are seeking a proactive, detail-oriented Administrative Assistant to support org charts, PTO calendars, expense reports, time clock management, and HR-related matters.Manage calendars, schedule meetings, and prepare documents/presentations.Maintain organized digital/physical filing systems.Update

Crew Group is seeking an Administrative Assistant to serve as a trusted partner to our Human Resources Leadership Team. In this role, you will provide high-level administrative and logistical support to the VP, HR Business Partner (J. Provide day-to-day administrative support to HR leaders, includin

Support of informational databases/liliDocument production -- letters, emails, memos, presentations and reports/liliInterface with internal and external customers, staff and management/liliMulti-line telephone support/liliCreating, maintaining, archiving and retrieving departmental files/liliCreatin

The Administrative Assistant will provide high-level administrative support to senior leadership and logistical support to a global team, ensuring seamless coordination of complex and fast paced pitch activities and executive meetings. Core Administrative Assistant Responsibilities. Finance, HR, oth

Competitive pay / Benefits (Medical-Dental-Vision-Disability-401k) / Generous time off - As an HR Administrative Assistant you'll: Answer and direct departmental emails and phone calls; Process required paperwork for employee transfers, changes in job classification, salary increases, and other rela

Overview Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office environment. This role is essential in providing support the team with administrative, HR, and o?ce management tasks. resources. Overview: As an O?ce Assistant, this individual will play a key role in ensuring smooth day-to-day operations within the office o?ce. This individual will assist the senior management team, handle various administrative duties, and contribute to the e?cient running of the o?ce. The ideal candidate will be self-motivated, have a positive attitude, and possess strong organizational skills. Responsibilities: • Provide administrative support to senior management., • Assist with o?ce management tasks, including maintaining o?ce supplies and equipment., • Support general HR functions such as onboarding, record-keeping, and employee inquiries., • Manage scheduling, correspondence, and communication with clients and vendors., • Prepare and process documents, reports, and other paperwork as needed., • Coordinate and assist with meetings and company events., • Previous experience in an administrative or o?ce support role preferred., • Strong organizational and time-management skills., • Excellent communication and interpersonal abilities., • Pro?ciency in Microsoft O?ce Suite (Word, Excel, PowerPoint)., • Ability to handle con?dential information with discretion., • Positive attitude, self-motivated, and able to work independently., • Flexibility to work 4-5 days a week in the o?ce.

Job DescriptionNurse Practitioner or Physician Assistant (New York) Tia is a full-stack women's healthcare business that builds products, tools and clinical services virtually and in person to help every woman be her own patient advocate and get meaningfully better healthcare. We're putting the soul back in medicine, one patient and one provider at a time through a care philosophy that is reimagined to listen to and empower women to actively take control of their healthcare. The care philosophy that supports our patients is also built to support clinicians who are the heart and soul of the care Tia is able to provide. In order to do that - we need YOU! Read more about Tia's: We're looking for a Full-Time Nurse Practitioner or Physician Assistant passionate about women's health for Tia's Williamsburg or SoHo Clinic. As a Nurse Practitioner or Physician Assistant, you will be an integral part of the care delivery system. Your clinical expertise related to the full spectrum of providing affirming primary care for women including: gynecological services, primary care, procedures and holistic whole person care is welcome! We are looking for a family or adult nurse practitioner or Physician Assistant with experience and passion for both primary and gynecological care. Nurse Practitioners and Physician Assistant are integral to the formation and iteration of our care model - with opportunities to provide direct patient care but also participate in technology development, interdisciplinary case studies, protocol development and innovation. Schedule is set with some flexibility. This is a Full-Time role (30-32 hours will be considered but preference given to candidates looking for 40 hours/week). We offer 8 hr days. Expectation is that you take one evening shift per week. We anticipate a Saturday rotation as well for this clinic early next year. A bit about you: Values and abilities you'll bring to Tia: • You're motivated to elevate women's care by bringing a shared-decision making approach to women's health and primary care., • You believe that each woman knows her body best. Your mission as a healthcare provider is to listen to patients and find ways to help them achieve their optimal health. You practice this by being a true partner on a patient's health journey., • You're facile with technology, • You're a board certified Nurse Practitioner or Physician Assistant in the state of New York, with an unrestricted license, able to provide primary care and support of all aspects of women's health with compassion and empathy, • You're adept at providing primary care services including: annual exams and pap smears, hypertension management, diabetes management, anxiety and depression management, urgent care concerns (coughs, sore throat, abdominal pain, etc), basic dermatological condition management, STD screens, UTI & Vaginal infections consults etc, • You're highly tech savvy, • You're willing to work some (but not all) evenings + weekends as needed by schedule., • As an organization that seeks to create an environment for all women to feel safe, heard, recognized and avowed in their health, bodies and lives, we are consistently seeking providers with backgrounds that are meaningfully different from those already forming our team. You bring a diverse background, a range of care experiences in different communities or various modalities., • Formal professional training in the following areas is highly valued: care delivery for women who have experienced trauma, care delivery for LGBTQ identified folks including gender affirming hormone management, outpatient primary care depression and anxiety management., • Talented and collaborative team who will support and collaborate with you, • Competitive salary with quarterly bonus program in place for clinicians, • Paid time off, paid sick leave, paid learning time off, • Comprehensive benefits package effective day one, including medical, dental & vision, • Medical malpractice coverage, • Reimbursed for state licenses, board certification, and BLS certification., • DEA will be reimbursed where it is required for practice., • Complimentary subscriptions to educational tools such as UptoDate along with extensive internal educational resources and monthly clinical training opportunities Compensation: $140,000 - $160,000 ( Full time) This position may require attendance at company and team off-sites and is subject the Company's vaccine requirement, as permitted by law and subject to reasonable accommodation. Tia is an equal opportunity employer. We are proud to foster a workplace free from discrimination. We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply. If you are committed to collaborative problem solving, creating high-quality and user-centric products, and want to make waves in women's healthcare, join us! #INDTIA

Job Description Our client, a building maintenance company is seeking a bilingual Albanian Human Resources Assistant for a long-term temp position. • This is a long-term temp position going through August 2026., • The work schedule is Monday – Friday, 7am – 3pm and fully onsite., • The pay rate is $26.00 per hour. Job Responsibilities • Assisting summer hiring for our cleaning operation., • Assist candidates with onboarding paperwork, helping them set up work credentials and helping candidates get to their emails for authentication purposes, as well as loading these employees’ data into an HR Information System., • The candidates must be bilingual Albanian/English., • Technology functional (email, data entry, troubleshooting etc.), • Attention to detail and a quick communication style., • This is a fast-paced time of year for hiring so the employee should exhibit behaviors indicative of supporting that aspect of the mission.Company DescriptionWe are a FANTASTIC Woman owned company been in business for 40+ years!We are a FANTASTIC Woman owned company been in business for 40+ years!

Job Description Compensation: $17/hr. Employment type: Part Time about 6 hours a day (Flexible) Experience level: Entry level We are a longstanding Retail Packaging distributor located in East Rutherford, NJ looking for an Entry Level Office Assistant in a Small Office. Students will be heavily considered, especially those in Computer Science or Business courses. This role was fulfilled previously by a student. KEY RESPONSIBILITIES * Reply promptly to customer emails and inquiries * Answering the phones in a professional manner * Assisting in processing of daily orders * Assisting with general clerical task as needed * Creating UPS small package labels and booking LTL freight WHAT WE'RE LOOKING FOR • Strong computer skills and ability to learn new software * Strong phone communication and customer service skill * Detail-oriented with strong organizational abilities * Reliable attendance and punctuality * Ability to handle multiple tasks and prioritize effectively * Adaptable to changing priorities and customer needs Preferred Experience Previous administrative or customer service experience a plus Prior experience working with Quickbooks Enterprise/UPS Worldship preferred Strong Computer skills Please provide Resume to be considered.

Job Description Growing fulfillment/logistic center looking for an experienced Administrative Assistant, preferably with experience in HR functions. Key Responsibilities · HR functions: entering payroll, reporting attendance, maintaining time off calendar, coordinating onboarding for new employees, maintaining employee files, assist in benefit enrollment · Recruitment: posting open positions with various job services, reviewing resumes, screening potential candidates and scheduling interviews · Supplies/Procurement: maintaining inventory and ordering supplies for two locations on a weekly and as needed basis, researching products and services as requested · Expenses/Spending: assist in the organization and reporting of various spending accounts · Event Planning: planning and executing successful employee functions, i.e. team-building events, employee appreciation initiatives, lunches/breakfasts and parties · Miscellaneous: assisting in any other area as needed Qualifications: · Effective time management is a MUST · Strong organizational skills and attention to detail · Ability to work independently and as part of a team · Strong communication skills – written and verbal (bi-lingual Spanish preferred) · Ability to prioritize tasks and pivot as needed · Discretely handle sensitive/confidential employee and company information · Resourcefulness - advanced internet search skills, creative problem solving, assist in creating and maintaining processes to maximize efficiency and minimize wasted resources · Experience supporting multiple individuals/departments very helpful · Basic accounting skills a plus We offer a comprehensive benefits package including medical, dental, vision and 401(k) with company match, Paid Time Off, Holiday and overtime pay. There is a great deal of room for growth for the right candidate and we encourage our employees to explore other opportunities within the company. Hours: 9:00AM-6:00PM (Monday-Friday)

Job DescriptionOptimatum Solutions is seeking a highly skilled, proactive Administrative Assistant to directly support the CEO. The ideal candidate has 10 years’ experience in an administrative capacity with at least 5+ years supporting senior leadership, excels at complex calendar management and travel arrangements, and demonstrates exceptional attention to detail while juggling multiple, complex priorities. This role requires a polished communicator with strong Excel and PowerPoint skills, a self-starter mindset, and a passion for learning and taking on new challenges. Prior experience drafting executive level communications and familiarity with CRM systems are highly valued. We’re looking for a driven professional ready to take ownership in a role that blends sales support with hands-on marketing execution. In this position, you’ll have the autonomy to shape how we grow revenue by: This role designed for someone who thrives in environments where initiative is valued and independence is encouraged. With flexibility to expand responsibilities based on your availability and business needs, you’ll have the chance to make a visible impact while growing your career. If you’re ready to leverage your experience in a setting where agility, creativity, and impact matter—and where your work will be seen and felt—this is the role for you. Our Story Optimatum is a leading vendor management firm, delivering savings for the HR supply chain since 2007. We are the first company in the market to bring best practices in vendor management to HR Supply Chain operations: Employer-Sponsored Healthcare, Retirement, HR Systems, and M&A/Transitional Services. We design and execute harmonization strategies and provide active management and oversight to help clients create and capture value. Our end-to-end point solutions are seamless to implement and maintain and drive operational efficiency through vendor accountability. We’re a high-performing, entrepreneurial organization built on a foundation of client focus and innovation. Our culture celebrates individuality, inclusion, and collaborative growth. At Optimatum, you’ll find an environment that encourages continuous learning and personal development—without the constraints of corporate bureaucracy. Every team member plays a meaningful role in driving our success and is recognized for their unique strengths and contributions. The Opportunity • Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs., • Coordinate domestic end to end: flight/hotel bookings, visas (as needed), detailed itineraries, manage team logistics & events, • Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings., • Act as the CEO’s primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions., • Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision making., • Drive follow through on high priority actions and deadlines; track commitments and ensure timely completion., • Maintain confidential records and organized digital/physical filing systems., • Plan and support leadership meetings, executive offsites, board sessions, and company events., • Champion process improvements that enhance efficiency and executive productivity., • Coordinate cross functional initiatives:, facilitate collaboration, and ensure accountability across teams., • Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast moving environment., • Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEO’s voice and organizational standards., • Demonstrate high emotional intelligence in managing sensitive communications and navigating high pressure situations., • Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO., • Proficient in Microsoft Suite, • 10 years of prior administrative experience with at least 5+ years supporting senior executives (C suite preferred) in a fast paced environment., • Proven expertise in calendar management and organization logistics., • Exceptional attention to detail, organization, and ability to manage multiple complex tasks simultaneously., • Self-motivated, proactive, and able to work with minimal direction; demonstrates strong judgment and discretion., • Polished written and verbal communication skills with experience drafting executive level correspondence., • Comfortable adapting to changing priorities and learning new tools and processes.Core Attributes for Success, • Strategic mindset with the ability to anticipate needs and recommend solutions., • High EQ, professionalism, and a client service orientation., • Resourceful problem solver who takes ownership and delivers results., • Continuous learner—eager to adopt new tools and approaches., • Team player who builds trust and communicates with clarity and tact., • Operates with a sense of urgency., • Excellent time management skills., • Salary and bonus, • Comprehensive Healthcare Coverage – Medical, Dental, Vision, Life Insurance, STD & LTD, • 401(k) with employer match, • Flexible time off policy – including vacation, personal days and holidays Join the Optimatum Team, bring your talent, and work in our New York City office located in the Rockefeller Center area. ** The expected annual salary ranges from $65,000-$90,000. Salary offers are based on a wide range of factors including, but not limited to, relevant skills, training, experience, education, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered.

Job Description Location: Bayonne, NJ | Position Type: Full-Time Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly. Key Responsibilities: • Provide administrative and clerical support across departments, • Handle employee onboarding, HR documentation, and ADP/payroll processing, • Manage job scheduling and dispatching through platforms like Jobber, • Process and track invoices, purchase orders, and vendor payments, • Communicate with clients in a professional and timely manner via phone and email, • Assist with reporting, database entry, and file management, • Translate documents and support bilingual communication (Spanish/English), • Support day-to-day office tasks, ensuring everything runs efficiently Requirements: • Bilingual in English and Spanish (spoken and written) – required, • 2+ years of administrative support or office management experience, • Strong written and verbal communication skills, • Working knowledge of ADP, HR practices, and basic payroll functions, • Experience with Jobber or similar scheduling/invoicing software – a plus, • Excellent customer service skills, • Proficient in Microsoft Office Suite and Google Workspace, • Highly organized with the ability to multitask and meet deadlines, • Discretion with confidential information What We Offer: • Competitive hourly rate or salary $ 23 an hr. (commensurate with experience), • Paid time off and holidays, • Opportunity to grow within a supportive and fast-paced company, • Positive and bilingual-friendly work environment

Job Description About: Collins Building Services (CBS) is proud to be a leading firm in facility management throughout the New York Tri-State area for over 30 years. Clients choose us for our commitments of superior quality service, transparency, and innovation, tailored to their individual needs. With over 3,200 employees, Collins Building Services’ operations team is responsible for providing the excellent service that has been recognized throughout the industry. This is a unique opportunity to join an established company that is investing in constant innovation, turning customer feedback into actionable insights for business success and solutions. If you want to work for a company that’s focused on providing you the best experience with a continued focus on your personal growth and development – join the CBS Operations Team! Job Overview: The Operations Administrative Assistant will support the the Operations Management Team by prioritizing and anticipating their needs in a facilities service operation. This position is responsible for drafting reports, maintaining and analyzing databases, processing employee records, responding to client requests and inquiries, along with other related clerical duties. Responsibilities: • Monitor Facman, CBS proprietary Facilities Management System, for work order activity, generate status reports, and assist with prompt closing and processing of work orders., • Collect, analyze, and interpret data with the ability to translate into business strategies to improve operations., • Process electronic timekeeping weekly and administer employee entitlements, vacation, sick-time, PTO, etc., • Track and administer all reports and spreadsheets including employee documentation and equipment inventory and maintenance., • Manage communication, ensuring timely responses to incoming calls, mail, and emails, including drafting written and verbal responses to all levels of management and client inquiries., • Coordinate, schedule and facilitate meetings, as requested, including dates, agendas, meeting rooms and invites., • Responsible for various processes and liaison with other functions such as Human Resources, Accounting, and Analytics., • Assist with the coordination of replacement labor with supervisors and HR staffing team., • Promote and foster positive relationships with clients and organization., • Handle confidential, non-routine information and provide other administrative support as needed. Qualifications and Competencies: • High School Degree required; College degree highly desired or equivalent work experience., • Must have minimum of 2 years of professional administrative experience., • Strong analytical mindset – ability to analyze and interpret data to draw accurate conclusions, prioritize work, and elevate concerns appropriately., • Strong project management skillset – ability to lead the planning and executions of complex projects requiring coordination of work across multiple departments., • Strong relationship building skills, specifically able to build effective relationships with, client representatives, CBS staff and management., • Must be highly organized with great attention to detail and a high standard for accuracy., • Advanced technical skills: strong knowledge of Excel and Microsoft Suite systems, high comfort level leveraging reporting tools daily., • Knowledge and ability to utilize online Facilities Maintenance Management Systems, a plus., • Excellent communication skills both written and verbal., • Self-starter able to work with a high degree of urgency and under pressure to meet deadlines., • Experience working in a union environment is a plus., • Professionalism and discretion along with excellent prioritization skills Collins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law. Hide Company DescriptionAbout: Collins Building Services (CBS) is proud to be a leading firm in facility management throughout the New York Tri-State area for over 30 years. Clients choose us for our commitments of superior quality service, transparency, and innovation, tailored to their individual needs. With over 3,200 employees, Collins Building Services’ operations team is responsible for providing the excellent service that has been recognized throughout the industry. This is a unique opportunity to join an established company that is investing in constant innovation, turning customer feedback into actionable insights for business success and solutions. If you want to work for a company that’s focused on providing you the best experience with a continued focus on your personal growth and development – join the CBS Operations Team! Collins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law.About:\r\n\r\nCollins Building Services (CBS) is proud to be a leading firm in facility management throughout the New York Tri-State area for over 30 years. Clients choose us for our commitments of superior quality service, transparency, and innovation, tailored to their individual needs. With over 3,200 employees, Collins Building Services’ operations team is responsible for providing the excellent service that has been recognized throughout the industry.\r\n\r\nThis is a unique opportunity to join an established company that is investing in constant innovation, turning customer feedback into actionable insights for business success and solutions. If you want to work for a company that’s focused on providing you the best experience with a continued focus on your personal growth and development – join the CBS Operations Team!\r\n___________________________________________________________________\r\n\r\nCollins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law.