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Materials management jobs in Westfield, New JerseyCreate job alerts

  • Office Administrator
    Office Administrator
    19 days ago
    $16–$20 hourly
    Part-time
    Union

    We are a growing HVAC/R company servicing commercial and residential clients throughout North Jersey, New York City, Staten Island, and surrounding areas. We are looking for a highly organized and motivated Office Administrator/Dispatcher to help manage daily operations and support our field technicians. Responsibilities • Schedule and dispatch technicians to service calls and preventative maintenance visits, • Answer phones and communicate professionally with customers, vendors, and property managers, • Create and manage work orders, invoices, and service tickets, • Follow up on estimates, approvals, and customer updates, • Coordinate with technicians regarding scheduling, materials, and job statuses, • Maintain organized records for invoices, COIs, maintenance agreements, and service reports, • Assist with accounts receivable/accounts payable tasks, • Update systems such as ServiceChannel, Corrigo, or customer portals when needed, • Support general office operations and administrative tasks Qualifications • Previous administrative, dispatching, or office experience preferred, • HVAC, construction, or service industry experience is a plus, • Strong communication and customer service skills, • Highly organized with strong multitasking abilities, • Ability to work in a fast-paced environment, • Proficient with email, Microsoft Office/Google Workspace, • Experience with invoicing and scheduling software is a plus

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  • Foreman
    Foreman
    2 months ago
    Full-time
    South Plainfield

    We are looking for a Site Foreman at Porchetta Land & Site. Job Summary: We are looking for an experienced Site Foreman who will be responsible for the following tasks such as but not limited to; managing crews, adhering to deadlines, creating a safe work environment and reporting to supervisors. You will oversee daily operations on-site, supervise crews, manage subcontractors, ensure deadline and adhere to budgets. Essential Job Functions: • Must be able to operate all types of machinery and be certified to do so., • Work the following machineries (excavator, bulldozer, wheel loader and backhoe), • Capable of managing and leading a 6-man crew, • Ability to transfer and set grades (elevations) accurately, • Strong understanding of site work and job flow, • Must be organized and able to handle job site paperwork, • Understand blueprints and technical drawings, • Regularly reporting to project manager and assistant project manager on updates throughout the job lifespan, • Emphasizes safety in the workplace and usage or equipment following OSHA standards, • Completing projects from start to finish and meeting and adhering to deadlines, • Coordinate procurement of materials and equipment, • Keeping track of expenses and budgets within the job, • Having to work weekends on special projects and working flexible hours (typical work week is 50 hours a week), • Familiar with HeavyBid, HCSS is a plus but not required, • Spanish speaking is a plus but not required Experience • 2-5 years experience, • Demonstrate ability to manage multiple projects at the same time, • Strong understanding of OSHA standards, • Familiar with HeavyBid and HCSS,, • Reading and understanding blueprints Benefits • PTO, • Medical insurance, • Dental insurance, • 401(k) Send resume

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