Office & Admin jobs in Cherry Hill, New Jersey - Page 8Create job alerts

Job DescriptionAbout Us: Were a dynamic agency that has been in business for nearly three years. While were a young agency, our dedication and hard work have allowed us to stand out. Weve ranked in the top 10 for production over the last two years, and were committed to competing with the best in the area. Were a close-knit group, small but mighty, consisting of three full-time team members and one part-time member. Collaboration and teamwork are at the heart of everything we do. We offer a supportive and flexible work environment with great perks, and as we continue to grow, were exploring ways to expand our benefits even further. Position Overview: Are you a vibrant individual who thrives on providing exceptional customer experiences? Do you relish the opportunity to engage with the public and make a positive impact? If your answer is a resounding "yes," then embarking on a career journey with a State Farm independent contractor agent might just be the perfect fit for you! Our agents are dedicated to promoting State Farm's premier insurance and financial service products, offering you the chance to become an integral part of a trusted brand. Responsibilities: • Forge enduring customer relationships and proactively follow up to ensure continued satisfaction., • Employ a customer-centric, needs-based approach to guide clients through comprehensive insurance options, empowering them to make informed decisions., • Drive business growth by generating leads, coordinating appointments, and effectively marketing tailored products and services to meet diverse customer needs.As an Agent Team Member, you will receive..., • Hourly pay plus commission/bonus, • Paid time off (vacation and personal/sick days), • Flexible hours, • Professional development, • Abundant opportunities for career advancement within our agency, • Licensing PaidRequirements:, • Genuine interest in marketing products and services that align with customer needs and preferences., • Exceptional communication skills across all channels - written, verbal, and attentive listening., • A people-centric mindset with a keen eye for detail., • Proactive problem-solving abilities, ensuring swift resolutions for customer inquiries., • Proficiency in learning and navigating computer functions efficiently., • Collaborative spirit, thriving in a dynamic team environment.If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job DescriptionDescription: SSI is seeking an Administrative professional to support a new contract based out of NSWC in Philly. Requires full time onsite work at Navy Shipyard in Philly. • Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations., • Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written., • Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence, • Develop and maintain organizational charts and employee phone directories, • Assist with records management and office organization tasks, • Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications., • Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media., • Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites., • Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website., • Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts., • Provide logistical and administrative support for command and department level data calls supporting key metrics.Requirements:, • Bachelor's Degree in business, finance, accounting or related., • 3 years professional experience, • U.S Citizenship, • Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations SSI is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law. SSI is a HUBZone small business that provides professional services including systems engineering, information systems integration, and technology management services. SSI offers a generous array of benefits including: Employee Medical, Vision, Dental, and Prescription Drug Insurance Plans, 60% paid premium for dependents. SSI provides Life Insurance, Long Term Disability, and Short-Term Disability benefits at no cost. SSI employees receive 24 paid days off in the first year on board. We also provide Military Leave benefits, a 401(k) Retirement Plan, education assistance, Personal Technology Refresh and Employee Referral bonuses. Positions subject to Service Contract Act (SCA) have benefits provided as required by law. #CJ

Job Description Position: Store Administrator Location: Philadelphia, PA Are you ready to grow your career with Whizz, a leader in providing innovative transportation solutions for delivery riders? We are seeking an enthusiastic and detail-oriented Store Administrator to join our team and take charge of the day-to-day operations of one of our e-bike stores in Philadelphia, PA. In this role, you will oversee customer service, inventory tasks, and operational tasks, while ensuring that the store operates seamlessly. Your dedication will be rewarded with a competitive salary, along with performance-based bonuses. Join Whizz today and help us make transportation solutions faster, smoother, and more innovative! Key Responsibilities: Inventory & Operations Management: • Maintain accurate inventory levels and ensure the availability of products and accessories in the store., • Coordinate with Operations and Logistics teams to ensure timely stock replenishment., • Monitor the performance of the Mechanics Team - ensuring they arrive on time, work efficiently, and follow safety and quality standards. For New Customers: • Oversee onboarding, sales process, and product selection., • Process payments, set up accounts for customers., • Manage customer relationships through upselling, cross-selling extra products, and supporting repairs., • Coordinate repairs with the Mechanics Team and handle related payments., • Ensure the store meets its sales targets by motivating the team and improving daily operations., • Maintain a positive company image on Google Maps and other public platforms by ensuring excellent service and encouraging satisfied customers to leave reviews., • Prepare and submit reports on sales, inventory, and operational metrics., • Minimum of 3 years of experience in a similar role within retail, auto repair shops, consumer services, hospitality, vehicle maintenance facilities, or other fast-paced operational environments., • Problem-solving and communication skills to address operational, customer, and team-related issues promptly and professionally., • Ability to multitask, work under pressure, and maintain a customer-first mindset., • Basic technical understanding of bike mechanics, auto repair processes, or similar industries (preferred, but not required). Training provided: We believe in empowering you to reach new heights. Paid time off: Recharge and relax with vacation, sick leave, and public holidays. 401(k) retirement plan: Invest in your future. Performance-based bonuses: Enjoy additional bonuses tied to your outstanding performance. Flexible 8-hour shifts: Balance work and life seamlessly.

Job DescriptionDescription: • Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations., • Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written., • Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence, • Develop and maintain organizational charts and employee phone directories, • Assist with records management and office organization tasks, • Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications., • Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media., • Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites., • Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website., • Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts., • Provide logistical and administrative support for command and department level data calls supporting key metrics.Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations., • Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written., • Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence, • Develop and maintain organizational charts and employee phone directories, • Assist with records management and office organization tasks, • Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications., • Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media., • Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites., • Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website., • Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts., • Provide logistical and administrative support for command and department level data calls supporting key metrics.Requirements:, • Bachelor's Degree in business, finance, accounting or related., • 3 years professional experience, • U.S Citizenship, • Interim Secret clearance or eligibility to obtain clearance.

Job DescriptionDescription Our state-of-the-art dental practice is searching for an organized and experienced Dental Front Desk Supervisor at our Academy Office. The ideal candidate for this position has exceptional communication skills with a focus on customer service. The Front Desk Dental Supervisor is a crucial team member of the staff-driven dental office. This is a management position responsible for all of the non-clinical operational success of the office. What Simply Beautiful Smiles Offers you as a Dental Front Desk Supervisor: • Competitive Compensation and Benefit Package, • Modern offices equipped with the latest dental technology, • Teaching environment with succession planning and tuition reimbursement, • Healthcare Benefits (Medical, Prescription Drugs, Dental and Vision), • 401(k) Savings Plan What you can offer Simply Beautiful Smiles as a Dental Front Desk Supervisor : • Overseeing dental office teams including, but not limited to Front Desk, Dentists, Hygienists, Dental Assistants, and all dental staff., • The ability to multi-task, address large and minor staffing issues, and to ensure that each team member is able to complete his or her responsibilities each day, • Support the Office Manager with new projects and daily operations, • Ensure providers’ schedules are maintained, are full, and are balanced efficiently, • Maintain staff schedule, • Arrange the dental office calendar monthly and make changes accordingly, • Follow up with staff regarding pending matters i.e. licensing, payroll, etc., • Listen and resolve complaints from staff and patients, • Manage the condition of the office and arrange necessary repairs, • Run and send all weekly and monthly reports, • Maintain office standards of excellent customer service, • Listen and mentor all staff members regarding how to address patient concerns or questions. Minimum Qualifications • Dentrix Enterprise experience, • Experience working with patients in a dental office, • Must be able to work onsite at the office, • Flexible schedule, • Supervisory experience highly preferred, • Minimum of High School Diploma or GED equivalent

Job DescriptionOverview Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description As a Security Professional - Front Desk Entry CRE in Voorhees, NJ, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, and more. Join a leading team where flexibility meets opportunity. As a Part-Time Security Officer, you'll use our exclusive Claim a Shift platform to view and Pick up open shifts based on your availability-giving you the freedom to build a schedule that works for you, while gaining valuable site experience across various industries. Whether you're looking to supplement your income or take the first step toward a full-time role, this position offers unmatched access to hands-on experience and growth opportunities. As a Front Desk Security Officer with Allied Universal at a premier commercial real estate location, you will be the first point of contact for tenants and visitors, providing outstanding customer service and communication. Your role will focus on monitoring building access, managing visitor logs, and responding to security-related inquiries to help to deter incidents. You will represent Allied Universal's values of teamwork, integrity, and a people-first approach while supporting a welcoming environment. Join our agile and reliable team, where your commitment makes a meaningful impact every day. Position Type: Part Time Pay Rate: $15.49 / Hour Job Schedule: DayTimeMon10:00 PM - 06:00 AMTue10:00 PM - 06:00 AM Why Join Us: • Smart Tools: Access to our exclusive technology to view and claim additional shifts to earn more., • Career Growth: Get paid training and access to career growth opportunities., • Financial Benefits: Participate in our retirement savings plan to invest in your future., • Provide customer service to visitors, tenants, and staff at the front desk by following security-related procedures and site-specific policies., • Monitor access to the location, verify credentials, and help to deter unauthorized entry or activities., • Respond to incidents and critical situations in a calm, problem-solving manner, following Allied Universal protocols and site guidelines., • Maintain accurate logs and/or records of visitor and contractor activity, incidents, and other front desk operations as required., • Assist with emergency response activities, such as providing information to emergency responders and/or supporting evacuation procedures when appropriate., • Communicate professionally and promptly with building management, tenants, and Allied Universal management regarding security-related matters at the front desk., • Being 21 years of age or older is required., • The ability to lift more than 20 lbs is preferred., • A valid guard card or license is preferred., • Experience with access control and/or badge systems is preferred., • Customer service experience is preferred., • Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles., • Possess a high school diploma or equivalent., • As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws., • Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws., • As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law., • Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment. If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: . Requisition ID 2025-1473628

Job Description ABOUT PAFA Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America's first school and museum of fine arts-a national treasure that has shaped the story of American art for over two centuries. Located in the heart of Philadelphia, PAFA serves as both a world-class museum and an innovative art school dedicated to training the next generation of artists. As PAFA approaches two major milestones-the 150th anniversary of its Historic Landmark Building and the nation's 250th anniversary in 2026-the institution is experiencing an exciting period of revitalization. The reopening of the Historic Landmark Building will celebrate its restored grandeur and renewed role as a living classroom, exhibition space, and cultural gathering place. Together, these historic moments will reintroduce PAFA as America's original arts hub-a place where creativity, history, and civic pride converge. PAFA is an Equal Opportunity Employer dedicated to cultivating a diverse and inclusive environment. We welcome candidates whose experiences and perspectives reflect the richness of the communities we serve. THE OPPORTUNITY PAFA seeks a strategic, poised, and highly organized Administrative Coordinator to provide executive-level support to the President & Chief Executive Officer and Chief Operating Officer. This pivotal role ensures the smooth operation of the Office of the President, enabling senior executives to focus on institutional strategy, board engagement, and key initiatives tied to this extraordinary moment in PAFA's history. The Administrative Coordinator will serve as a trusted partner and representative of executive leadership-balancing diplomacy, confidentiality, and impeccable attention to detail. The ideal candidate is proactive, flexible, and thrives in a fast-paced environment where no two days are alike. This is a rare opportunity to play a meaningful role in PAFA's leadership team and contribute to its historic transformation as the institution celebrates both its 150th anniversary and the nation's Semiquincentennial. KEY RESPONSIBILITIES Office of the President and Chief Operating Officer * Provide comprehensive executive support to the President & CEO and COO, including sophisticated calendar management, prioritizing inquiries and requests, and ensuring alignment across leadership priorities. * Serve as the primary liaison to the Board of Trustees, managing all logistics for meetings, retreats, and events-including scheduling, agendas, taking detailed meeting minutes, preparing materials, and ensuring compliance with bylaws and governance practices. * Draft, edit, and manage high-level correspondence, reports, and presentations reflecting the professionalism and priorities of the Office of the President. * Anticipate information and logistics required for upcoming meetings, events, and strategic initiatives. * Foster effective communication among senior leadership, trustees, donors, staff, and external partners to advance institutional goals. * Represent the President's Office with discretion, diplomacy, and professionalism, ensuring all interactions reflect PAFA's values and reputation for excellence. * Provide support for the President's fundraising, stewardship, and donor engagement activities, in close coordination with institutional leadership. * Maintain confidentiality and a high standard of judgment in handling sensitive matters and relationships. QUALIFICATIONS & ATTRIBUTES * Bachelor's degree and 5-10 years of experience supporting executive leadership, preferably in a nonprofit, higher education, or arts organization. * Strong organizational and time-management skills, with the ability to handle multiple priorities seamlessly. * Excellent written and verbal communication skills, including experience taking and preparing professional meeting minutes. * Demonstrated ability to exercise discretion, tact, and judgment in handling confidential and sensitive matters. * Highly detail-oriented and capable of anticipating needs before they arise. * Proficiency with Microsoft Office Suite and Google Workspace; experience with Raiser's Edge NXT or similar CRM systems a plus. * A collaborative and adaptable team player who takes initiative and delivers results. * Genuine enthusiasm for PAFA's mission and for contributing to a transformational period in its storied history. APPLICATION INSTRUCTIONS Please submit the following materials digitally: * Resume * Cover Letter expressing your interest in the role and alignment with PAFA's mission and upcoming milestones Please name your files as follows: LastName_FirstName_Resume LastName_FirstName_CoverLetter Due to the volume of applications, only candidates selected for interviews will be contacted. Thank you for your interest in joining PAFA.

Job Description Position Summary: This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. Duties and Responsibilities: An employee in this class serves in a liaison capacity between the Associate Director and other staff and officials and provides a variety of administrative support services to the Associate Director. The work includes composing a wide variety of correspondence and reports, including reports required by the Office of Child Development and Early Learning, the state monitoring agency; developing internal operational procedures including document and file management systems; and supporting communication with contracted agencies for their compliance with financial documentation and contractual requirements. The Administrative Assistant will enter missing start dates daily into the PELICAN database; utilize data reports in PEIDS, PELICAN, COGNOS and Qlik; upload and organize documents in BOX; collect new provider qualification documents; updating the Master Referral List Calendar every six months; print, mal or fax documents including referral source letters and three-month waiver letters; send email notifications with attachments of referral fax notices to the Service Coordination Entities; send mass distribution communication via email and keep email lists current according to Program Analyst and agency changes; and other assignments as required. Assist and provide administrative support in preparing agenda, agreements, memoranda, correspondence, reports, forms and other documents. Drafts, take notes, proofreads and checks typed and other materials for accuracy, completeness and compliance with DBHIDS standards, policies and procedures; ensure materials, reports and documents for signature are accurate and complete. Coordinate, arrange, schedule and confirm meetings; arrange for meeting room setup; prepare and distribute meeting minutes as directed. The Administrative Assistant will manage zoom & remote meetings, attend ITEI meetings and provide meeting minutes as directed. Perform research for the assigned administrator; develop and recommend work standards and procedures and maintain discretion & confidentiality as required. Skills Required: Knowledge of Policies and practices in such areas as operations, organization, staffing, and procurement as required by departmental assignment. Knowledge of organization and operations of City departments. Report writing- business English and spelling. Business arithmetic- research methods and data analysis. sources of information, methods, and techniques used in administrative research. Super user of interactive computer terminal entry and retrieval procedures- the uses and capacities of word processing and spreadsheet software programs such as Microsoft Word, Excel and specific apps like Qlik and Electronic Heath Record. Education and Experience: EDUCATION: Education equivalent to completion of a bachelor or associate degree. AND SPECIFIC EXPERIENCE Five years of advanced level clerical or administrative experience OR Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above. NOTE: An associate degree in Business Administration or related field may be substituted for two years of experience. Equal Opportunity Employment: PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law. Americans with Disabilities Act: Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case by case basis in accordance with the law

Job Description Job Title: Assistant Dental Office Manager Department/Location: Operations Reports to: Regional Vice President FLSA Status: Exempt Company Overview ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training. Position Summary ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and success. We offer competitive pay based on experience with a great benefit package. As an Assistant Dental Office Manager, we give you the tools and support needed to ensure you are in the best position to be successful. A ProSmile Assistant Dental Office Manager is a unique opportunity to join a practice that is part of a larger growing organization and offers the ability to move up and take on higher positions within the company. Duties and Responsibilities: • Maintains control of patient scheduling, • Addresses and resolves patient complaints, • Reviews patient charts making corrections with posting if needed, • Takes on the responsibility of the Treatment Plan Coordinator in some offices, • Has working knowledge of all insurances; handling of claims, attachments for claims, • Maintains collection controls and systems, • Oversees daily closeout functions as well as daily deposit with the corporate office, • Coordinates end-of-month functions with the corporate office & Dental Practice Manager, • Monitors patient A/R, • Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings, • Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager, • Contacts maintenance for all office equipment in need of repair for optimum function, • Following up on unresolved task, • Performs miscellaneous job-related duties as assigned, • Coordinating office needs with Dental Practice Manager, • Assistant Dental Office Manager - Qualifications, • High School diploma or GED required, • Experience using Outlook, Word Excel preferred, • Easily able to learn new technologies and systems required, • Required work experience in an administrative function and/or customer facing role, • Required working knowledge of dental or medical front desk duties and responsibilities, • Previous dental office management work experience preferable, • Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed Benefits Summary At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week): • Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks., • Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options., • Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits., • Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses., • Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans., • Additional Perks:, • Employee Assistance Program (EAP), • Identity Theft & Fraud Protection, • Legal Support Services, • Discount Programs (including pet insurance, travel, theme parks, electronics, etc.), • Wellness Programs The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee. Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards. Powered by JazzHR 8z176BDE8y

Job Description Position Summary: The Administrative Coordinator will be responsible for answering incoming calls in a busy environment and directing them to appropriate associates, mail distribution, providing general office support including an array of clerical activities, and related tasks. The Administrative Coordinator will provide administrative functions for the Executive/Administrative Offices and the Fiscal, Facilities, and Procurement Supports departments. The Administrative Coordinator must have a professional disposition; excellent public relations skills (interact effectively and courteously with the public, employees, outside agencies, vendors, and establish and maintain harmonious working relationships). Must be professional at all times, have excellent telephone skills, verbal communication, listening skills, and capable of handling pressure in a busy environment. Must maintain confidentiality of all information. Duties and Responsibilities: • Must be skillful in operating a multi-line phone system., • Efficiently Answer/Route incoming telephone calls in a calm, professional manner., • Greet and direct visitors while maintaining the flow of activities in the lobby/reception area., • Provide back-up Mail Courier/Clerk duties in the absence of Mail Courier/Clerk., • Logging and processing of Purchase Requisitions., • Provide administrative support (i.e., typing correspondence, filing, faxing, scanning, copying, etc.) to the Executive Offices., • Serve as liaison between PMHCC and office supply vendor representative, including periodic meetings with vendor and annual wrap-up meeting to discuss contractual issues., • Support all PMHCC programs and departments with the purchase of office supplies (i.e., ordering, returns, research, website issues, etc.) including reconciliation of monthly office supply invoice., • Handling of orders for specialty office supply items such as furniture and custom printed items., • Handle all requests for conference rooms and maintains schedule for conference rooms., • Serve as a liaison between PMHCC and Canteen (or current vendor) regarding 6th Floor Cafe (i.e., stocking of items, trouble shooting issues, etc.), • Provide support to various programs to assist with catering orders including placing orders, securing the proper documentation and preparing the purchase requisition for each order., • Assist the Fiscal Department with the reconciliation of monthly gas receipts., • Maintain agency vehicle mileage records. Record monthly mileage usage in Excel for all agency vehicles. Scan and archive the supporting documentation in the electronic document management system. Follow up and coordinate with all fleet managers to ensure timely receipt of the mileage logs for each agency vehicle., • Excellent telephone, oral communication and interpersonal skills. Ability to triage various callers with specific and sometimes critical needs. Must be experienced with multi-line phone system and capable of maintaining the flow of activities in the reception/lobby area., • Excellent organizational, written, oral communication and interpersonal skills., • Ability to work independently., • Computer literate with knowledge of Microsoft Office applications and the internet. Must have an Associate's Degree or equivalency with at least five years' experience working in a professional office environment. Experience in Behavioral Health field, a plus. Essential Functions (E): Ability to sit for a minimum of two or three hours without a necessary break. Ability to travel locally via public transportation and on foot between PMHCC offices or other destinations, as needed. Ability to lift 10-20 lbs. Ability to carry a mailbag weighing between 10-20 pounds for short distances. Work requires prolonged use of the keyboard, calculator and desk work. Ability to physically perform the duties and to work in the environmental conditions required such as maneuvering in office space - reaching file cabinets, operating fax and copier machines when necessary Light lifting of office supply cartons(s). Equal Opportunity Employment: PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law. Americans with Disabilities Act: Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case by case basis in accordance with the law.

Job DescriptionCBH is a dynamic organization dedicated to providing access to high-quality, accountable care to improve the health and mental wellness of our members. As part of our growth, we are seeking a detail-oriented Administrative Assistant to join our team. CBH offers a robust compensation and benefits package, including: • Family Planning, Fertility, Adoption Benefits, • 403B Retirement Plan, • PTO Days/Sick Days, • Wellness Program, • Employee Assistance Program, • Health, Dental, Vision Insurance, • Medical, Prescription Drug Insurance, • Tuition Reimbursement, • Commuter Benefits Essential Functions: • Maintain calendar appointments and schedules., • Coordinate meetings and prepare and distribute meeting minutes., • Answer and respond to telephone calls. Greet visitors., • Organize forms, photocopy, scan and/or fax documents, file records and prepare correspondence and reports., • Create and maintain spreadsheets and tracking forms., • Education: High school diploma, • Strong verbal and written communication skills, • Strong customer service skills, • Ability to produce quality work in a fast-paced environment, • Proficiency with Microsoft Office, • Regularly requires walking, standing, stooping, bending, sitting, reaching, pushing, pulling and/or repetitive wrist/hand movements for various lengths of time throughout the day., • Ability to utilize computers and office equipment to complete daily work responsibilities., • Regularly works inside in areas that are adequately lighted and ventilated. Some fluctuation in temperature. No protective equipment routinely needed., • Must be able to adapt to continuous changes/demands of the job. Philadelphia Residency Requirement: • CBH is committed to providing equal employment opportunities for individuals with disabilities or religious observance, including reasonable accommodation when needed. If you are hired by CBH and require an accommodation to perform the essential functions of your role, you will be asked to participate in our accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodation once hired.

Job DescriptionSalary: $55,000-$65,000 annual base salary DOE Office Manager & Marketing Coordinator Location: On-site Employment Type: Full-Time OR Part-Time (Min. 25 Hours per week) About the Role: We are seeking an organized and welcoming Office Manager & Marketing Coordinator to serve as the first point of contact in our office and support daily operations, team culture, and brand presence. This role is ideal for someone who enjoys creating a positive workplace experience, managing multiple responsibilities, and contributing to both administrative and marketing initiatives. How you'll get to contribute: Front Office & Operations: Greet and direct visitors, clients, and team members as the main in-office representative. Maintain the overall appearance, organization, and functionality of the office. Oversee office supplies, furniture, dcor, and ongoing facility needs. Coordinate repairs, vendors, and service providers to ensure a well-functioning workspace. What you'll do: Build and maintain relationships with office suppliers, building services, and external partners. Track and manage vendor contracts, service schedules, and renewals. Company Culture & Event Support Plan and coordinate company events, team gatherings, and employee appreciation initiatives. Manage ordering of branded merchandise, business cards, and promotional items. Marketing & Communications Support the production and distribution of the CEOs weekly newsletter. Handle administrative and publishing tasks for the company podcast, including scheduling and episode distribution. Assist with internal communications and brand-aligned content coordination. Finance & Collections Support Track outstanding invoices and coordinate with Project Managers to ensure timely follow-up. Assist in preparing and sending collection notices and maintaining invoice documentation. Who you are: Experience: 3+ years in office management, administrative support, event coordination, or related roles. Experience in a professional service or consulting environment is a plus. Skills: Strong organization, time management, and multitasking ability. Excellent written and verbal communication skills. Comfortable working in a fast-paced environment and juggling multiple priorities. Proficiency in Microsoft Office Suite / Google Workspace; familiarity with CRM or marketing platforms is a plus. Attributes: Friendly, professional, and confident representing the company to visitors and partners. Proactive and resourceful - anticipates needs and takes initiative. Detail-oriented with a high sense of ownership and follow-through. Enjoys collaborating with leadership and supporting company culture. mcfa is an Equal Employment Opportunity Employer.MCFAdoes not discriminate against any applicant or employee with regard to hiring, tenure of employment, promotion, transfer, selection for training, or any other terms or conditions of employment because of race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin, status as a Vietnam-era or special disabled veteran in accordance with applicable federal law, or on any ground protected by state or local law in each area in whichMCFAmaintains facilities. #ZR

Job Description Who We Are At Car Vision, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Car Vision is absolutely critical to its success and we’re always looking for smart, engaging, creative and dynamic people who want to join a team where they matter. Our goal is to exceed a client’s total expectation when they arrive at our dealership, so we realize we must first provide that level of investment to our employees through continual training, career development and opportunities for growth. Your professional development is one of our top priorities. That's why we're proud to offer our staff members with a comprehensive benefits package, competitive compensation plans, and abounding avenues to grow your career with us! We are seeking a motivated, experienced, outgoing, and service-oriented automotive sales floor manager to join our team and coach our salespeople to close more deals. The ideal candidate will have experience hiring, training, and leading a team, will have a strong passion for people, and solid knowledge of sales best practices and customer retention strategies. Responsibilities • Prepare and manage all financial documentation required to secure funding for vehicles purchased at the dealership., • Ensure a thorough post-sale review and produce all necessary documents for client signatures, encompassing title processing, registration, bank financing, compliance, and internal protocols., • Handle financial transactions, issue receipts, and conduct electronic deposit procedures., • Administer the issuance of temporary vehicle registration plates and associated paperwork., • High School Diploma or equivalent required. No experience in car dealership necessary., • Excellent communication and organizational skills. Detail Oriented., • Experience using general office equipment (i.e., copier, fax machine, etc.), • Ability to sit or stand for prolonged periods of time, • Health Insurance, • 401(k) Savings Plan, • Closed on Sundays, • Free Cell Line for every associate, • Paid Vacation, • Paid Company Holidays, • Paid Training, • Ongoing Professional Development, • Employee Discounts, • Family-Friendly and Inclusive Culture, • Career Growth and Internal Promotions

Job Description As our community evolves, so does the need for compassionate care. If your position was recently impacted, Greater Philadelphia Health Action, Inc., invites you to continue your mission of service with us. Greater Philadelphia Health Action is one of the largest Behavioral Health providers in the Philadelphia area and is presently seeking full-time Registration Assistants throughout the GPHA Network. Locations include • 1401 S. 4th St. Phila., PA 19147;, • 4500 - 4510 Frankford Ave. Phila., PA 19124;, • 5501 Woodland Ave. Phila., PA 19143;, • 1489 Baltimore Pike, Bldg. 300, Suite 300, Springfield, PA 19064. The position will: • Perform clerical duties to meet the clerical needs of the entire staff and perform a variety of duties related to the maintenance and supply of office equipment and materials., • Perform reception and registration duties in an efficient manner in accordance with established procedures and as directed by his/her supervisor., • Promote GPHA’s vision and mission to staff, patients and the public at large., • Maintain confidentiality regarding patient/client and employee information. Specific responsibilities include: • Gather patient information and schedule patient appointments., • Enter and/or verify patient demographic and insurance information., • Answer telephone calls and accurately record messages., • Respond to patient questions or refer them to appropriate staff., • Conduct a review and reminder call process prior to appointments to ensure patient attendance, and reschedule patients who have missed appointments., • Register patients on day of appointment and complete initial consent packets as needed., • Greet clients, guests and visitors and notify appropriate staff of their arrival., • Distribute incoming correspondence and ensure outgoing correspondence is appropriately routed., • Order office materials and supplies., • Maintain a neat, clean and professional work area., • Must dress in a professional manner, according to established guidelines., • Other duties as assigned. Qualifications: Candidates with a High School diploma or equivalent with a minimum of two years’ experience in a health care setting and/or combination of certificates relative to the Registration Assistant/Front Desk position. Excellent typing and telephone skills required. Must possess an ability to interact with people empathetically and effectively to obtain necessary information. Knowledge of CBH/Managed Care practices preferred. Bi-lingual desired. Should have a fundamental knowledge of patient/provider scheduling modules. Must be able to interact with alcohol, substance abuse, and HIV + clients in a cordial and positive manner. Working knowledge of word processing software applications utilized in an office environment is necessary. GPHA offers great pay and exceptional benefits to include healthcare, paid sick and vacation time, tuition reimbursement and 401(K) with company match. Discover a workplace where your experience is valued and your future supported. Visit us at . GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, Loan Forgiveness, and many positions have Flexible, Hybrid or REMOTE WORK Schedules. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law.

Job Description OFFICE ADMINISTRATOR COMPENSATION: $21 - $25 per hour FLSA: Non-Exempt LOCATION: Various Locations CONTACT: or 617-250-6222 ext.1221 BENEFITS: Comprehensive package: single/family health, vision, dental, 401(k) and more WEBSITE: Dear NACA Job Applicant, Thank you for your interest in working at NACA. Please follow the below steps. YOU HAVE ACCESSED THIS SITE THROUGH THE NACA WEBSITE: Complete the below application. The application process involves a series of questions which will require some time and thought to complete. Also, please submit your resume. Due to the high demand from applicants please allow a week to review your application and to receive a response. If you pass the initial evaluation, a member of the HR team will contact you to schedule an interview and a pre-employment assessment online. YOU HAVE ACCESSED THIS SITE DIRECTLY: Visit our website at to view the job description. Please also use this opportunity to read more about NACA’s extraordinary accomplishments over 40 years, and our Best in America homeownership programs. GENERAL INFORMATION: To gain an insight into NACA’s homebuying process, job requirements and NACA’s mission, you can register to attend a homebuyer’s workshop which are held virtually and also face-to-face every two weeks. Also, to learn about NACA's outstanding homeownership programs you can access the attached Homebuyer Workbook. Working at NACA requires strong customer service skills, significant time commitment, and ability to work in a fast-paced work environment. We are looking for dedicated and talented hard-working individuals who are willing to further NACA’s mission of fighting for economic justice and affordable homeownership particularly for those subjected to systemic racism. Working at NACA provides unprecedented opportunities for someone to do well by doing good. If you are excited about becoming part of our fast-growing organization that sets the national standard in providing affordable homeownership and advocacy, we invite you to apply by accessing the link below. We look forward to reviewing your application. In the meantime if you have any questions, please contact us at . Sincerely, Bruce Marks NACA’s CEO & Founder

Job Description About Athena Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports. Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way. About the Position Athena is seeking a Front Office Administrator to be the first point of contact for visitors and provide key administrative support for smooth daily operations. This role ensures a welcoming, professional environment while assisting with office coordination and communications. Requirements What you'll contribute to: Front Desk & Visitor Management • Greet and assist visitors, ensuring a warm and professional experience, • Manage visitor check-in and maintain accurate visitor logs, • Coordinate with internal teams for meeting room availability and visitor needs, • Answer and direct incoming calls promptly and professionally, • Handle general inquiries and route calls or messages to the appropriate team members, • Assist with booking conference rooms and managing meeting calendars, • Receive, sort, and distribute incoming mail and packages, • Expense reimbursement and submission for select senior executives, • Maintain a tidy and organized reception area, • Assist with light administrative tasks such as filing, scanning, and data entry, • Operate and troubleshoot audiovisual (AV) equipment in conference rooms, providing light technical support to employees as needed to ensure smooth meeting experiences, • Own kitchen responsibilities, including unloading the dishwasher, maintaining fridge cleanliness, and ensuring kitchen areas are organized and stocked, • Help set up and break down for meetings and office events, • Excellent verbal and written communication skills, • Strong interpersonal skills with a customer-service mindset, • Ability to manage multiple tasks in a fast-paced environment, • Proficiency in MS Office (Outlook, Word, Excel), • Highly organized and detail-oriented, • Previous experience in a receptionist or administrative role preferred, • Medical/Dental benefits including of 1K Health Reimbursement Account, • Matching 401K, • Generous PTO policy, • Substantial Parental Leave Policy Candidates must be willing to work in-person (5 days on-site) in our Philadelphia, PA office. Curious about your career path at Athena? This role is within a rapidly growing department and the right candidate can excel, produce great work, and have an immediate impact on Athena’s social product culture and growth. Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started. Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040 or at AthenaGlobalAdvisors.com.

Job Description CORA Services, Inc is a dynamic not for profit organization in Philadelphia with a mission to empower children, young people and families to thrive through quality and compassionate service. For more than 50 years, CORA has served children and families experiencing emotional, academic and social challenges that impact their development and productivity. Our Clinical Services Division provides a range of clinical support services to students in more than 100 non-public and charter schools throughout the Delaware Valley. We are searching for a passionate, mission-driven individual to join our Clinical Department as an Administrative Assistant, Part-time (20 hours per week), 4 hour shifts reporting in-person to the CORA office Monday -Thursday and LEHB on Fridays. This position is responsible for ensuring smooth functioning of services in psychiatry, as well as the LEHB program, within the Clinical Services Division. The Administrative Assistant will be providing support for all clinical programs of Clinical Intake, mostly psychiatry and Law Enforcement Health Benefits. Scheduled Part-time work hours: Mondays - Wednesdays from 10:00 am - 2:00 pm Thursdays and Fridays from 2:00 pm - 6:00 pm Starting rate: $20.25/hourly (actual pay rate commensurate with experience) All CORA team members are expected to uphold the mission, vision and values of CORA Services which includes valuing all individuals and supporting each individual’s potential for growth. In addition, as an Administrative Assistant III at CORA your duties will include: • Provide administrative support to Agency Psychiatrists:, • Offering in-office support for our psychiatry team., • Schedule/Reschedule appointments for psychiatrists., • Coordinate consults between psychiatrists and treatment teams., • Assist clients in completing necessary intake paperwork for psychiatry services., • Bridge communication between multiple pharmacies & insurance companies., • Submit Prior-authorization forms & medication refill requests as-required., • Assist with letter requests for disability, FMLA, Medicaid & other purposes., • Function as a liaison between psychiatrists & clients., • Verify insurance for all new psychiatry clients., • Discharge clients from Program Enrollment in the EHR system., • Collect and bill weekly for all psychiatry appointments (in-person and Telehealth) for psychiatrists and therapists., • Connect payments from Square to EHR weekly., • Process requests for client services and assist with eligibility determination for intake., • Manage, process, & assign all incoming referrals in Clinical Intake., • Answer & address intake calls for all Clinical programs during hours assigned by supervisor., • Serve in various committees and/or work teams as requested., • Participate in a minimum of 6 hours annually of professional training., • Comply with CORA Services policies and procedures., • Provide back-up coverage for Reception as needed., • 3-5 years of office experience required., • Fluency in Microsoft Office with strong experience with Excel and Access., • Strong experience with web-based data applications, reporting and data manipulation. Need experience with EHR system and Square payment platform., • Strong organizational, multitasking and problem-solving skills., • Exceptional attention to detail., • Ability to maintain high confidentiality., • Ability to establish and maintain effective working relationships with colleagues, clients and visitors.

Job Description Reilly, McDevitt & Henrich seeks a full-time Legal Administrative Assistant to work in the Cherry Hill, NJ office. Hours are Monday through Friday, 9:30 AM to 5:30 PM with 60 minutes for lunch. We offer a competitive salary, and excellent benefits package. Job Requirements: • Must have a minimum of 3 years Legal Administrative Assistant experience., • Preferred candidates will have excellent typing and computer skills with a thorough knowledge of MS Word, Excel, Adobe Professional and Outlook., • Must be a self-starter and able to work in a team environment. Key Responsibilities:, • Create, revise and format Word, Excel and PowerPoint documents;, • Transcribe digital dictation; and, • Create interactive forms and edit PDFs in Adobe Professional. Company DescriptionOur firm represents Fortune 500 companies, local corporations, insurers, municipalities, small businesses and individuals in a wide variety of matters in the state and federal courts of Pennsylvania, New Jersey and Delaware. Our firm serves also as National Coordinating and Regional Trial Counsel for several clients in asbestos litigation. As National Coordinating Counsel our attorneys provide cost-effective, creative, thoughtful representation in matters of day-to-day management as well as high level strategic planning. While our reputation for success and steady growth has been a great source of pride, the confidence our clients continue to express in our expertise is our greatest satisfaction. Our long standing client relationships provide the most accurate measure of our firm’s success.Our firm represents Fortune 500 companies, local corporations, insurers, municipalities, small businesses and individuals in a wide variety of matters in the state and federal courts of Pennsylvania, New Jersey and Delaware.\r\n\r\nOur firm serves also as National Coordinating and Regional Trial Counsel for several clients in asbestos litigation. As National Coordinating Counsel our attorneys provide cost-effective, creative, thoughtful representation in matters of day-to-day management as well as high level strategic planning.\r\n\r\nWhile our reputation for success and steady growth has been a great source of pride, the confidence our clients continue to express in our expertise is our greatest satisfaction. Our long standing client relationships provide the most accurate measure of our firm’s success.

Job DescriptionNo experience necessary for this entry-level Medical Receptionist / Front Desk position with FYZICAL at our Delran, NJ, location, the leading physical therapy company in the country! This is your chance to be part of a champion team with a unique, forward-thinking company that is paving the way in the PT industry with its non-traditional approach to healthcare. With FYZICAL, you will enjoy job security and the opportunity for career advancement through continuing education. With state-of-the-art technology at your disposal and an independent practice leader that is fully invested in your success, your career will flourish. Your future looks bright with FYZICAL! Apply for our Medical Receptionist / Front Desk job opening today! If you are looking for the perfect starter job where you can establish yourself and grow your career, your search is over! We are the leading PT provider in the U.S. and are in need of a visionary like you to fill our Medical Receptionist / Front Desk position! In this entry level role, you will be part of a top-rated team of professionals who work together to provide each client with an individualized experience. With the full support of a practice leader who is invested in you, you can relax and enjoy the flow of a team meant to succeed together as you advance your career. Say yes to a bright future! Apply for this outstanding Medical Receptionist / Front Desk job opening today!Responsibilities • Skilled at handling incoming calls, • Strong communication skills required, • Comfortable with computers, ability to handle uploading and downloading files as well as navigating email, • Competent phone skills, • MS Suite familiarity, including Instant Messenger, Excel, and Word, • Able to effectively communicate with others, • Basic computer skills including email navigation and downloading/uploading files, • Familiarity with principles of Excel; able to use Word and Instant MessengerRequired Skills, • H.S. grad or equivalent, • Authorization to work in the U.S. required, • High school diploma or GED, • Must be authorized to work in the U.S.

Job Description The School Secretary of Overbrook School for the Blind exudes a passion for the school, its students, and its employees. This position will report directly to the head of their respective department. The Mission of Overbrook School for the Blind (OSB) is to develop and deliver education that enhances the options available for persons with visual impairments, including those with additional challenges so that they have the greatest opportunity to experience active and fulfilling lives. Organizational Description: Overbrook School for the Blind serves students who are blind or visually impaired with or without additional disabilities (such as intellectual disability, cerebral palsy, hearing impairment, sensory issues, and including those who require specialized medical care) receive a customized, individualized education based on state educational standards. OSB is more than a school, it is a community where students, families, and staff support one another and come together to build a bright future. Job Functions: The Administrative Assistant provides comprehensive administrative support to the department, ensuring efficient daily operations and high-quality service delivery. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities with professionalism and discretion. • Provide administrative support as directed by the supervisor, including clerical and project-based tasks., • Maintain staff timecards and submit to Human Resources on time and accurately., • Maintain organized and accurate filing systems for documents, forms, and correspondence., • Handle routine office tasks such as photocopying, scanning, and faxing documents., • Monitor and respond to voicemail and email communications daily, following up as needed., • Draft and distribute professional correspondence to parents, staff, school districts, and other stakeholders; maintain copies of all outgoing communications., • Track referrals and admissions in a centralized database; investigate and resolve any discrepancies in records., • Prepare and send acceptance letters in a timely and accurate manner., • Record, format, and distribute meeting minutes for program and admissions meetings., • Coordinate the mailing of new student enrollment packets and required school forms to parents., • Maintain up-to-date student enrollment records and update rosters as needed., • Schedule and reserve meeting spaces using Google Calendar., • Answer incoming phone calls, direct callers appropriately, and provide assistance or follow-up when needed., • Coordinate travel arrangements, including booking transportation, accommodations, and managing petty cash as required., • Enter and retrieve data in PowerSchool; generate student-related reports upon request., • Access student information in eSPED and retrieve therapy and other student reports as necessary., • Utilize and maintain proficiency in software including PowerSchool, eSPED, Microsoft Word, Excel, PowerPoint, and Google Workspace (Docs, Forms, Sheets, etc.)., • High school diploma or equivalent required; some college coursework (2–4 years) preferred., • In lieu of post-secondary education, relevant experience as an administrative assistant, executive secretary, or similar role may be considered., • Proficiency in Windows and Microsoft Office Suite, including Word (mail merge), Excel (spreadsheets, charts, graphs), and Outlook, • Experience using Google Workspace (Docs, Forms, Sheets, etc.)., • Familiarity with student information systems such as PowerSchool and special education software such as eSPED or other IEP management platforms., • Skilled in operating standard office equipment (copiers, scanners, fax machines, multi-line phones, etc.)., • Lifting: Must be able to lift 50-lbs minimum, with assistance. Participate in 2-person lifts. OSB offers a competitive salary and benefits package reflective of the applicant’s training and experience, including liberal financial support for the pursuit of advanced degrees. Applications from members of communities traditionally under-represented in school administrative positions are invited. Overbrook School for the Blind Equal Employment Opportunity Statement: Overbrook School for the Blind (OSB) has, and will continue to follow, a policy of recruiting, employing and promoting individuals best qualified for any position by reason of education, training, and experience without regard to race, color, ancestry, genetic information, familial or marital status, domestic or sexual violence victimization, ethnicity, religion, age, sex (including pregnancy, childbirth or a related medical condition), sexual orientation, gender identity, national origin, or non-job-related disability or the use of a guide or support animal because of blindness, deafness or physical disability. OSB shall not discriminate against an individual who has exercised his/her rights against discrimination in accordance with applicable federal, state, or local laws. Overbrook School for the Blind offers a competitive salary and benefits package reflective of the applicant’s training and experience. 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Job Description We’re looking for a positive and professional hotel front desk receptionist to deliver an exceptional experience to every guest at our hotel. You’ll welcome guests, manage their information, distribute their keys and room assignments, and answer any general inquiries to ensure they have an excellent stay with us. The ideal candidate has brilliant communication skills, a strong work ethic, and a commitment to guest satisfaction. If this sounds like you, apply today! Compensation: $18 - $20 hourly Responsibilities: • Connect with the housekeeping department to ensure guest accommodations are ready, • General bookkeeping: ensure all hotel guest account information is accurate and up-to-date, • Take incoming calls, online and in-person room bookings requests, and answer questions about guests’ needs involving room rates, available rooms, amenities, rewards programs, and special requests, • Give every guest a warm welcome, check them in, and check them out when they leave, ensuring you provide correct keys and room numbersQualifications:, • High school graduate, GED recipient, or equivalent, • At least one year of hospitality industry experience as a hotel front desk agent or similar position preferred, • Has previous experience or working knowledge of Microsoft Office and reservation management systems, • Displays impeccable interpersonal, time management, organizational skills, and customer service skills, • Has experience answering telephone calls and troubleshooting stressful situations, • Must have a flexible schedule and be available mornings, evenings and weekendsAbout Company In the heart of Fishtown, an 18th-century former women’s asylum has taken on new life. Tucked away in the quiet crossroads of Susquehanna and Belgrade, Anna & Bel is just steps from everything Fishtown has to offer. Once a working-class neighborhood, Fishtown is now synonymous with the music, art, and culinary scenes. As a home and community pillar for generations, this beloved neighborhood spot is full of rich heritage and fascinating history. Lark manages unique properties across 27 states and 2 countries. We bring to life incredible stories in hotels, restaurants, bars, and events. We support the on-property team with centralized departments, regional operations teams, and third-party partners to leverage the best-in-class technology and ideas applied to smaller assets.