Office & Admin jobs in Buffalo, New York - Page 11Create job alerts

A company is looking for an HR Coordinator in Home Health Care. Key Responsibilities Assist with the onboarding process and manage staff correspondence Maintain EMR, payroll, and HRIS software, and manage personnel files Ensure compliance with state and federal accreditation requirements and imp

Document Management Administrator. The Document Management Administrator will work with the dynamic Titles team, performing a wide range of tasks and assignments to ensure the proper distribution of incoming and outgoing mail and Titles.

A company is looking for a Leave Administrator in Leave of Absence Administration - Processing.

No experience requited, hiring immediately, appy now.Excellent benefits such as health, dental, and vision insurance.Paid holidays and paid time off.

Take the next step as our new USPS Mail Clerk to perform daily responsibilities with dedication.

US:NY:Buffalo | Clerical | Part-Time Benefit Eligible.Department: BGMC Observation Unit.Location: Buffalo General Medical Center.Location of Job: US:NY:Buffalo.Work Type: Part-Time Benefit Eligible.Scheduled Work Hours: 8a-8p; 9a-9p Shift 1.Performs receptionist and clerical duties on their designat

Medical Secretary Job Duties: Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors;

LACKAWANNA, New York, United States.Responsible for greeting donors at the plasma collection center and conducting a series of registration procedures to verify donor suitability for the plasma pheresis process.In compliance with Standard Operating Procedures (SOPs), assists qualified donors in comp

A company is looking for an Office Manager. Key Responsibilities Manage daily office operations and transaction management, including client events and logistics Provide administrative support such as answering calls, conducting research, and managing emails and scheduling Oversee clerical tasks

Processes and understan Receptionist, Front Desk, Part Time, Customer Service, Retail, Administrative.

A family-owned business since 1924, A.Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast.Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and Data Entry, Clerk, Supply Chain, Technology, Data.

An incumbent to a position in this class is responsible for operating the public safety communication system in the Department of Police. NOTE: No qualifying 911 Performance test will be required if a candidate who is successful on the written portion of the examination has qualified in a previous 9

Make an impact in the role of Hotel Concierge to perform daily responsibilities with dedication.

The Relief Courtroom Deputy/Case Administrator is the "face" of the court to much of the public and attorneys who practice in the Court and helps create positive public impressions about the Judiciary.

Lactalis USA, part of the Lactalis family of companies, is currently hiring a Freight Financial Administrator based in Buffalo, NY. As a Freight Financial Administrator, the role will carry out responsibilities such as but not limited to managing the LUSA transportation accessorial process as docume

A company is looking for a Grant & Contract Administrator - Pre-award.

K per year / Benefits - As a Credit and Collections Specialist at ScribeAmerica, you will: Identify accounts with overdue payments; Keep records of the amount owed and the length of the delinquency; Locate debtors and contact them via phone or mail to address their overdue payments and determine the

A company is looking for a Junior Dispatcher - Entry Level - Remote Office.

Competitive pay / Medical, dental & vision / 401k / PTO - As an Administrative Support Associate at Ck Specialty Insurance Associates, you will: Support underwriting teams by processing and organizing a high volume of submissions and documentation; Assist with preparing, sending, and following up on

UPS is hiring individuals to work as Administrative Assistants. Take the next step on your career journey as an Administrative Assistant at UPS!.

The Administrative Assistant - Trust Services is responsible for administrative support for Account Managers/Trust Officers, maintaining all account files for compliance and audit and a variety of administrative and clerical support duties. Identify/resolve daily account/administrative issues. Provi

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Up to $25 per hour - As an Administrative Specialist at Franklin Energy, you will: Follow detailed, standard practices and operating procedures to review and process applications and varied, supporting documents for accuracy and completeness; Provide technical support to applicants for the online ap

Penney - - Responsibilities: Perform operations functions prior to store opening; Assist with merchandise replenishment and restocking; Change pricing and signage on merchandise; Unload and prepare merchandise in backroom; Maintain stockroom standards.

Penney - - Responsibilities: Create an outstanding customer experience by performing store operations functions; Replenish and restock merchandise to ensure customer needs are met; Execute pricing and signing on merchandise efficiently; Unload merchandise and maintain a safe, organized stockroom; C

Competitive pay - As an Administrative Assistant at Frontall, you will: Organize and schedule meetings and appointments; Respond to emails and phone calls in a timely and professional manner; Create and update various documents and spreadsheets; Coordinate and arrange travel accommodations for team

Competitive pay / Flexible schedule - As a Virtual Administrative Assistant at MindFriend Pro, you will: Manage the company's email and calendar, ensuring all appointments and deadlines are met; Respond to and prioritize incoming calls and messages, redirecting them as necessary; Create and maintain

Competitive pay + benefits - As an Administrative Assistant at JPI, you will: Manage and maintain calendars and schedules for team members; Coordinate and schedule appointments, meetings, and events; Prepare and distribute correspondence and documents; Answer and direct incoming calls and emails; Ma

Up to $25 per hour / Medical, dental & vision / 401k / PTO - As an Administrative Assistant at CDW, you will: Organize and manage daily administrative tasks including scheduling, data entry, and file maintenance; Support team members by creating and editing documents, presentations, and spreadsheets

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Administrative Assistant / Remote] - Anywhere in U. Competitive pay / Benefits - As an Office Assistant you'll: Answer phones and direct calls; Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records; Provide account access, usage

Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and calls; Prepare and edit documents, spreadsh

Competitive pay + benefits - As an Administrative Assistant at Safeware, you will: Manage and track partner onboarding documentation, including agreements and NDAs; Ensure required signatures are completed and documents are properly filed in designated systems and folders; Run and distribute partner

PTO - As an Administrative Assistant at Milliman, you will: Prepare expense reports; Prepare invoices, track client payments and post them in the accounting system in accordance with firm policies; Prepare time sheets in accordance with firm policies; Manage and maintain required legal paperwork and

Penney - - Responsibilities: Create an outstanding customer experience by performing operations functions within the store; Execute pricing and signing on merchandise; Replenish and restock the store; Receive and unload merchandise; Maintain backroom standards.

New York State Gov - Office of Mental Health [Administrative Assistant / Receptionist] As an Office Assistant at the State of New York, you'll: Open, sort, and review incoming mail and/or distribute to appropriate staff members; Perform photocopying, printing, faxing, basic filing and maintaining of

Competitive pay - As an Administrative Operations Coordinator at Signant Health, you will: Manage Sales Orders to ensure accurate creation and clarity of information for teams within the configuration center; Attend project kick off meetings and client calls, as required; Serve as the point of conta

Competitive pay / Benefits - As an Administrative Operations Assistant at TapestryHealth, you will: Coordinate and support administrative functions assigned by the director; Support the Client Service Operations team with daily, weekly, and monthly reporting needs; Maintain patient visit schedules,

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Why This Role Stands Out: This is a great opportunity for someone who enjoys being the friendly, organized heartbeat of a busy construction office. You’ll play a key role in keeping daily operations running smoothly, supporting the team, and creating a welcoming experience for visitors and callers. With consistent weekday hours and a supportive, professional team, this role offers stability, flexibility, and a genuinely positive office environment. Overview: Provide administrative and clerical support to the office, ensuring smooth daily operations through organization, communication, and customer service. This role is on-site, 3–4 weekdays per week, totaling approximately 24–32 hours. Ideal candidate has weekly working availability on Tuesday, Wednesday, and Thursday's. Typical office hours are 8:00am - 4:30pm. Key Responsibilities: • Answer and direct phone calls courteously and promptly, • Greet and assist visitors while maintaining a friendly, professional atmosphere, • Process incoming and outgoing mail and courier items, • Maintain office supplies and general office organization (lobby, supply room, conference room), • Provide clerical support including copying, scanning, and document preparation, • File paperwork and create new labels and folders as needed, • Proofread and edit correspondence for accuracy and professionalism, • Schedule meetings and take meeting notes, • Run miscellaneous errands and assist with office projects and tasks as directed Qualifications • Excellent written and verbal communication skills, • Strong organizational and multitasking abilities, • Proficiency with Microsoft Office (Word, Excel, Outlook), • Reliable, detail-oriented, and professional in appearance and conduct, • Punctuality and dependability, • Prior administrative or receptionist experience Pay, Benefits, and Perks • $20–$23 per hour, based on experience, • Consistent weekday schedule with part-time flexibility, • Supportive, team-oriented office environment, • On-site presence of friendly office dogs, • On-site private gym and large break room with games, snacks, and kitchen amenities, • Premium in office coffee (freshly ground daily), • Rooftop staff space (in development), • Company social events, wellness challenges, and team activities, • PTO, • Health insurance with minimal waiting period, 401(k), profit sharing, life insurance (full-time employees) Please check out our website for more company information and to view some of our projects: Thank you for your interest in working with Hayes Construction Services! Company DescriptionHayes Construction Services is a small, private, and woman-owned general contracting company that serves the Buffalo, NY area. We are known for delivering high-quality commercial and residential work with integrity and reliability. We take pride in fostering a collaborative, team-based environment where every employee is valued and supported. Our work culture is professional yet approachable—built on mutual respect, open communication, and a shared commitment to excellence. If you're looking to join a company where your contributions matter and your growth is encouraged working with us may be the right fit for you!Hayes Construction Services is a small, private, and woman-owned general contracting company that serves the Buffalo, NY area. We are known for delivering high-quality commercial and residential work with integrity and reliability. We take pride in fostering a collaborative, team-based environment where every employee is valued and supported. Our work culture is professional yet approachable—built on mutual respect, open communication, and a shared commitment to excellence. If you're looking to join a company where your contributions matter and your growth is encouraged working with us may be the right fit for you!

Job Description We are seeking a motivated and detail-oriented Office Administrator to join the J & D's Seal Tech Corp. team. The candidate will manage the daily operations of our office The ideal candidate will possess strong organizational skills, excellent customer service abilities and the capacity to work independently. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys multitasking. KEY RESPONSIBILITES Answering and directing phone calls Creating and sending estimates to clients in a timely and accurate manner Processing payments and maintaining accurate payment records Scheduling appointments and meetings Entering and managing expenses in QuickBooks Maintaining office organization and handling various administrative tasks Providing exceptional customer service and addressing client inquiries professionally Managing office supplies and ensuring adequate stock of materials Assisting with general office operations as needed. QUALIFICATIONS High School diploma or equivalent required At least one year of experience in an administrative or office setting Valid Driver's license and reliable transportation Strong proficiency in QuickBooks or similar accounting software Excellent communications skills and customer service oriented Strong organizational skills with the ability to prioritize tasks independently Motivated- self-starter with a proactive approach to problem solving Ability to work independently and as part of a team

Job Description We are looking for an organized and detail-oriented Admissions Registration Clerk to join our team in Buffalo, New York. In this role, you will play a vital part in ensuring smooth patient registration processes while maintaining a high level of accuracy. This is a long-term contract position requiring in-office work with occasional weekend shifts. This is a second shift position from 3:00pm-11:00pm. Responsibilities: • Manage patient registration and check-in procedures, ensuring all forms and documentation are completed accurately., • Verify insurance coverage and eligibility, addressing any discrepancies or issues promptly., • Schedule patient appointments while coordinating with other departments as needed., • Provide assistance and information to patients regarding their registrations and appointments., • Utilize medical software systems efficiently to maintain accurate and updated records., • Communicate effectively with patients, families, and staff to address inquiries and concerns., • Maintain an attentive and welcoming front office environment., • Ensure compliance with organizational policies and procedures during daily operations., • Support the team in a fast-paced environment, meeting deadlines and prioritizing tasks., • Participate in training sessions to enhance skills and knowledge related to the role., • Previous experience in a medical front office or receptionist role is required., • Proficiency in patient scheduling and registration processes., • Familiarity with basic medical terminology and insurance verification procedures., • Strong computer skills, including experience with medical software systems., • Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously., • Comfortable interacting with patients in a face-to-face setting., • Physically capable of completing training and performing job duties., • Business casual attire is required, adhering to workplace dress code guidelines.

The Office Manager is responsible for overseeing the daily administrative, operational, and financial support functions of our Tonawanda, NY office. Oversee day-to-day office operations to ensure a smooth and efficient workflow. Manage office supplies, equipment, and vendor relationships.

Job Description Dent Neurologic Institute is committed to excellence in all we do. Our culture is built on 4 key pillars: respect, quality, productivity, and wellbeing. By remaining dedicated to these values and the overall overall mission, we are dedicated to making a difference for both patients and colleagues. When you join the Dent team, you can take advantage of a variety of benefits: • Work-Life Balance with Set Scheduling (no overnight shifts), • Free Onsite Parking at All Locations, • Medical, Dental & Vision Plans, • Life Insurance, • 401(k) Retirement Plan, • Critical Illness, Accident, & Legal Plans, • Wellness Program, • Learning & Development Opportunities, • Paid Time Off, • Paid Holidays Location: Amherst, NY Schedule: 20 hours per week, between Monday - Friday, between 8am- 5pm Position Summary: The Administrative Assistant to the physician is responsible for enhancing the physician’s productivity by handling personal administrative tasks, managing personal schedules, and facilitating communication. Responsibilities of Position: • Handles personal administrative and clerical tasks for the physician, • Assists with scheduling appointments and coordinating personal calendar, • Communicates with physician’s Medical Secretary when information or tasks overlap or when scheduling occurs during clinic hours, • Help schedule and coordinate external meetings, ensuring the physician is prepared with necessary materials and agendas, • Uphold strict confidentiality standards in compliance with HIPAA and other regulations, • Other clerical duties as assigned and requested Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Skills & Experience Necessary: • Word, Excel, and general computer skills, • Strong attention to detail and problem solving, • Good Communication skills and ability to work with a team to accomplish goals, • Self-directed, self-motivated to accomplish work Required Education • High School Diploma Working Conditions: · Sedentary work – sitting majority of shift • Walking and standing are required only occasionally, • Ability to sit at a computer terminal for majority of shift, • Requires use of hands and fingers to operate computer and telephone keyboard Compensation: • Most candidates will start within the first quartile of the pay range, • Rates are commensurate with experience AAP/EEO Statement Dent Neurologic Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

A company is looking for an Instructional Designer & LMS Administrator.

A company is looking for a Remote Financial Aid Technical Administrator.

A company is looking for a Leasing Administrator (CPA).