Moreno Valley
Job Description Human Resource Coordinator - Temporary FLSA Classification: Temporary, Non-Exempt/Hourly, Full-Time (40 hours per week) This position is temporary until December 31, 2025. Reports to: Human Resource Supervisor Essential Job Duties: • Maintain high levels of confidentiality related to all human resource activities and information, • Redirect HR related calls or distribute correspondence to the appropriate person of the team., • Greet all visitors with a friendly and professional manner., • Provide appropriate support to human resources and payroll staff, as needed., • Track and follow-up with employees/supervisors regarding mandatory or other training assignments to ensure compliance., • Process and maintain records of personnel-related data (payroll, personal information, leaves, etc.) in both paper and the database and ensure all employment requirements are met, • Communicate with other departments or functions (payroll, benefits, etc.), • Produce and submit reports on general HR activity, • Understanding of labor laws., • Maintain and audit employee records in the HRIS system, ensuring data accuracy and compliance with policies and procedures., • Coordinate the onboarding processes, including new hire orientation scheduling, paperwork tracking, ensuring completion of new hire documents, and system entry., • Process employment changes such as separations, transfers, promotions., • Support and track status of recruitment processes and candidates in collaboration with various departments., • Prepare separation packets and checklists at the request of HR leadership., • Manage, track and ensure compliance with all employee information and documentation as dictated by governing policies, including new hire required documentation, • Maintain compliance files (I-9, permits, licenses, immunizations etc.), generate reports, and conduct periodic audits., • Act as backup for HR Assistant for functions such as mail distribution, filing, and supply ordering., • Participate in cross-functional HR initiatives and projects as assigned., • Process various time-sensitive data entry, uploads, exports and transactional requests from HR, the business and associates related to status changes in the HRIS and all applicable systems., • Use established templates to customize and prepare contingent offer letters for signature., • Receive and ensure timely response to EDD UI claims and quickly and accurately manage EDD requests for payroll information, etc., • Coordinate and process DSS, Guardian, DOJ or similar records, in addition to drug testing, pre-hire physicals, etc., • Assist HR Leadership with scheduling of appointments., • Format, print, obtain signatures for, and file various forms of documentation., • Track and order employee anniversary gifts when appropriate and coordinate distribution to sites, • Together with the rest of the HR team, engage in employee appreciation events and planning, • Coordinate various employee-focused activities throughout the year, including Holiday door decorating and others, including specific after-hours or weekend events, when appropriate., • Perform special projects and other responsibilities, tasks, or duties as requested., • Regular, punctual attendance and appropriate professional attire and standards of conduct. Minimum Qualifications: • High School diploma or GED equivalent required. AA degree or some college, administrative classes or similar is preferred., • Display strong problem solving and decision-making skills with a deep understanding of employee relationships, staffing management, Federal and State law compliance., • Knowledge of appropriate filing and clerical systems and processes required., • At least 2 years of demonstrably-related experience strongly preferred., • Knowledge of data entry and knowledge of statistical/data reports, • Bilingual Spanish/English (preferred), • Must have demonstrated proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, database management, Outlook (or similar) and others., • Familiarity or experience with HRIS(ADP) or ATS systems strongly preferred., • At least two years of office experience in an HR office or similar setting is preferred., • Ability to maintain confidentiality (this is a must-have), • Computer literate and adaptable, • Detail-oriented, • CA Driver’s License/Proof of Auto Insurance, • Background Fingerprint Clearance, • Drug Test Clearance, • Ability to read and write English and to communicate at the level required for successful job, • performance. Physical & Mental Demands: • Ability to sit and work on computer for long periods of time, • Ability to stay focused with many interruptions, • Ability to multi-task, • Daily work with files and documentation, • Ability to lift and carry up to 20 lbs., • Mobility to file cabinets throughout the day, • Ability to remain professional under pressure, • Ability to deal with many different personalities, • Flexible schedule when required to meet legitimate business needs Monday - Thursday: 8:00 am -5:00 pm Friday: 8:00 am - 2:00 pm