Admin office jobs in San Jose, California - Page 9Create job alerts

SPS in Sunnyvale, California seeks an On-Call Office Services Specialist (Floating) to provide hands-on administrative support, mail and shipping, and front desk hospitality.

The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. Work closely with the Admini

Hours: 8:00 am 5:00 pm | M-F Location: 2788 San Tomas Exp, Santa Clara CA.Overview of Work Environment/Client Nuances/Team Overview:.Working with the team Resource's typical working day:.Front Desk Operations - Serve as the first point of contact for anyone entering the building.Maintain a professi

We're looking for an experienced Administrative Assistant to support three Leaders across a fast-paced, high-growth team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. Cros

THE FORUM is recruiting for a hospitality focused Administrative Assistant for the Food and Beverage Department to join our team! The individual will provide the administrative and clerical support to the Food & Beverage Department and assist the F&B Director with other business office functions whi

THE FORUM is recruiting for a hospitality focused Administrative Assistant for the Food and Beverage Department to join our team! The individual will provide the administrative and clerical support to the Food & Beverage Department and assist the F&B Director with other business office functions whi

Experience as an administrative or executive assistant supporting multiple leaders within a large, fast-paced, and/or rapidly scaling organization. This role is based out of our Los Gatos office with a hybrid schedule requiring 3 days per week on-site. Admin Assistant, Ads Platform Engineering.

THE FORUM is recruiting for a hospitality focused Administrative Assistant for the Food and Beverage Department to join our team! The individual will provide the administrative and clerical support to the Food & Beverage Department and assist the F&B Director with other business office functions whi

Computer skills including proficiency in data entry, internet use and Microsoft office applications. Work is conducted in an office environment inside a standard clinic setting.

Growth potential/Opportunity for advancement within my office.

Responsibilities include greeting customers warmly in person and over the phone, directing them to the appropriate team members; managing appointment scheduling and office communications; assisting in handling incoming inquiries and maintaining customer records; engaging in conversations with prospe

On-Call Concierge/Receptionist.Integral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities.Our company, which was built on our "Culture Keepers," employees thousands of vital Team Members and is commi

Apex Focus Group partners with research organizations, academic institutions, and brands seeking genuine consumer feedback.We connect individuals with flexible remote research opportunities that help shape products, services, and user experiences.We're inviting individuals from all backgrounds, incl

At Dosanjh Family Auto Group, we are committed to an environment where the customer is always treated with respect and dignity.Our associates are our most valuable resource and growth is encouraged through diligence, teamwork & creativity.Above all, there is the highest standard of honesty and integ

Our Medical Receptionists handle patient-facing duties as well as general office administration. Provide exceptional customer service to ensure patient satisfaction Answer heavy phones Conduct intake process facilitating prompt access to care Coordinate and schedule patient appointments Check patien

At Dosanjh Family Auto Group, we are committed to an environment where the customer is always treated with respect and dignity.Our associates are our most valuable resource and growth is encouraged through diligence, teamwork & creativity.Above all, there is the highest standard of honesty and integ

Orders, receives, and maintains office supplies.

As a CBRE Receptionist, you will provide administrative tasks to a department or office. Perform general clerical duties including distributing office faxes and packages and ordering office supplies. Working knowledge of Microsoft Office products.

Location: Santa Clara, CA 95051.Assignment Duration: 3 months contract (Possibility to extent).Serve as the first point of contact for anyone entering the building.Maintain a professional and welcoming presence at the reception area.Handle incoming calls and direct them appropriately.Greet and assis

Prior to front desk, hospitality, or administrative experience preferred. Regular use of office equipment including phones, computers, scanners, and copy machines is essential. Ability to lift to twenty-five pounds for events or office setup tasks.

Demonstrated ability to perform multiple administrative functions simultaneously in an accurate, organized, & efficient manner. Medical Front Office Receptionist. Assist the Front Office staff with the daily pre-registration of patients scheduled for appointments.

What Our Veterinary Receptionists Bring Previous experience in a veterinary or medical office preferred Strong customer service background Confidence managing multiple priorities at once Clear, compassionate communication skills Comfort discussing estimates and payments professionally Strong organiz

High school diploma or equivalent; certification in medical office administration is a plus. Manage office supplies and equipment to ensure operational compliance. This pivotal role will involve managing the front desk operations and supporting the administrative tasks for the site.

Provide additional administrative support to leadership and office staff as needed. Previous receptionist, front desk, administrative assistant, or office support experience. Support administrative projects including document preparation, filing, data entry, and records management.

Location: 2788 San Tomas Expressway, Santa Clara, CA 95051 Duration: 03 months of contract (Possible for extension) Client: CBRE PR: $21.W2 Shift: 8:00 am 5:00 pm; Mon - Fri.Serve as the first point of contact for anyone entering the building.Maintain a professional and welcoming presence at the re

Summary: As a Receptionist, you will provide administrative tasks to a department or office.

Job Summary: Our San Jose office is seeking a highly organized, hands-on, and proactive Office & Facilities Coordinator to own the day-to-day operations of our office and building facilities. Proven experience in office coordination, facilities management, or administrative operations. This role com

Provide back-up support for additional members of the administrative team. Partner with the people team admin team to support events and initiatives for the broader organization. Minimum of 5 years of executive administrative experience.

Manage department meeting logistics and maintain key administrative resources, including organizational charts, PDLs, SharePoint sites, Microsoft Teams sites, and Santa Clara office space coordination. Partner closely with senior and executive administrative staff, contributing productively and coll

This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.

Administrative Assistant, Corporate Communications. We are looking for a highly organized, motivated, and experienced Administrative Assistant to support three Senior Directors and their teams. Provide advanced administrative support to multiple Senior Directors, with overall team support.

Some office and/or customer service experience is preferred. Essential duties require prolonged sitting, computer use, and telephone use in an office environment and be able to reach, squat, lift, and carry up to 25 pounds. Recreation Administrative Assistant.

Coordinate assistance with office space, equipment, software, office-related matters, and events. Be onsite, in office regularly and able to assist with in person needs and tasks. Regularly collaborate with cross-functional Administrative & Executive Assistants.

SGA), is searching for an Administrative Assistant for a contract assignment with one of our premier SaaS clients in San Jose, CA. Applying job skills and company policies and procedures to complete a wide range of administrative tasks.

The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Do you have experience in administrative, legal, or executive assistant roles?. Administrative Assistant - Legal and Compliance.

Establishes and maintains office organization and assists with a full range of administrative duties, including document preparation, filing, tracking metrics and ordering office supplies. As the Administrative Assistant, you will be responsible for providing various administrative and office suppor

This position is to assist in our supply chain department with various daily tasks with focus on incoming international shipments from various suppliers.The successful candidate would be communicating with our suppliers and shipping brokers by using Microsoft Outlook and Microsoft Teams to obtain da

Establish and coordinate office activities and schedules; establish methods for office operations; implement office policies and procedures; develop and recommend office procedures and systems; ensure smooth office operations. Examples of Duties and Responsibilities - Duties may include, but are not

Key job responsibilities include the ability to contribute to a global administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.

In this role, you will provide high-level administrative support to a Senior Vice President by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. Manage a wide range of administrative and executive related tasks, including drafting routine c

This role will be located at Agilent's corporate office in Santa Clara, CA. Establishes, manages, and continuously improves SharePoint sites, collaboration spaces, documentation repositories, and administrative processes that support effective global team operations. Supports the administrative assi

Administrative Mentorship: Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values. Beyond traditional support, the EA is expected to be an invaluable financial client to the CFOoccasionally helping with duties beyond administrative tas

Data entry or administrative assistant experience is not needed but can be a bonus We are recruiting those who have a background in health care, warehouse worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn To get started, these are the essen

Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Abbott Administrative Support Role. Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned.

Executive Administrative Assistant to provide confidential and comprehensive support to a Vice President of a Business Division and their leadership team. In this role, you will be a critical partner, enabling executive efficiency through effective calendar management, operational coordination, and

Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their b

Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies. Reliable and accessible; available in the office during normal working hours and available during off hours, as required. Provide back-up support for other

Highly organized and proactive Administrative Assistant with extensive experience providing comprehensive, high-level support to multiple Vice Presidents. Manages high-level administrative demands, complex calendars, and scheduling priorities for multiple Vice Presidents simultaneously. Deep underst