Office & Admin jobs in Buffalo, NY - Page 8Create job alerts

Job Description Administrative Assistant (Training Center) SHIFT: Full-Time, Days Location: Compass East JOB DESCRIPTION: Performs clerical support in accordance with established procedures as directed by the NAT program coordinator RESPONSIBILITIES: • Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class, • Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class, • Welcome students and all who enter the training center, • Monitor time clock and ensure trainees are punching in and out, • Ensure Testing Lab is prepared for testing days, • Act as a volunteer for testing candidates when needed, • Maintains resident rights by following HIPAA privacy, security and confidentiality standards, • Access Certification exam results, document, and maintain in training folder, • Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate, • Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up, • Responsible for ordering supplies, • Incoming and Outgoing mail, • Assist NAT students with questions pertaining to schedule, payroll, transportation and program, • Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date, • Answering calls, • Photocopying and material and distribution, • Assist with creating and printing of various certifications, • Laminate as needed, • Minimum 18 years of age, • Experience in long-term care facility preferred, • Experience of at least 1 year in a clerical setting, required, • Proficiency in the Microsoft Office suite, such as Excel and Word, required., • Ability to handle a fast-paced environment, • Filing paperwork, answering and transferring calls, • Able to lift up to 20 pounds, • Strong written and verbal communication skills; able to follow written and verbal instructions, • Able to perform tasks while upholding high standards of quality, cleanliness, and kindness BENEFITS: • Weekly Paychecks, • Health, Dental, Life Insurance, • Retirement 401k, • Generous Paid Time Off

Job Description Overview CTG is seeking to fill a Banking Services Operations Associate IV opening for our client in Amherst, NY. Location: Amherst, NY Duration: 7 months, potential to be extended Overview: The Banking Services Operations Associate IV will perform skilled clerical duties that require moderate to complex analysis and sound judgment within the assigned banking services department. This role involves supporting daily departmental workflows, resolving customer issues, and contributing to process improvement initiatives. Primary Responsibilities: • Monitor daily departmental workflow and provide staff support by signing and verifying official check requests and general ledger entries., • Research and resolve complex customer issues efficiently., • Participate in project and process improvement initiatives to enhance operational efficiency., • Interact with vendors to address and resolve problems., • Guide or assist team members in interpreting legal and bank documents for internal processing., • Manage responsibilities across multiple systems, business, and product lines., • Participate in corporate compliance and legal matters on a limited basis concerning customer issues., • Collaborate with internal partners and management on procedural matters. Supervisory/Managerial Responsibilities: This position does not have direct supervisory responsibilities but may provide guidance to junior staff and assist in training as needed. Education and Experience Required: • High School Diploma or GED., • Associate's Degree in a related field. CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role. To Apply: To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Krista Eckard at . Kindly forward this to any other interested parties. Thank you!

Job Description Overview CTG is seeking to fill a Banking Services Operations Associate II opening for our client in Amherst, NY. Location: Amherst, NY Duration: 2 months, possibility for long term extension Pay: $22/hr Primary Responsibilities: • Review documents for accuracy and compliance to regulatory requirements., • Validate data in preparation for entry to a designated mainframe or computer system., • Properly secure collateral for the Bank., • Assist internal and external customers with basic problem resolution., • Perform other duties as requested by management. Education and Experience Required: • High School or GED., • One to two years relevant work experience. Education and Experience Preferred: • Associates degree., • Two to three years office experience. Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required. CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role. To Apply: To be considered, please apply directly to this requisition using the link provided. For additional information, please contact . Kindly forward this to any other interested parties. Thank you!

Job Description Employment Opportunity Operations Associate Job Description: VIA is seeking a part time Operations Associate to work 30 hours per week on a Monday through Thursday schedule. This position is primarily responsible for low vision clinic reception and patient care including, but not limited to: answering/making calls, directing calls, scheduling, collecting patient information, processing payment information, and patient follow up/education. Assists in the day-to-day low vision clinic operations to ensure efficient processing, billing, and to make sure all patients are served at the appropriate level of customer service as well as departmental operational support. Essential Functions: • Overall reception, clerical, and front-desk duties including but not limited to; attaining and maintaining accurate demographic and financial information, scheduling/rescheduling, reminder calls, insurance/referral verification, check-in/check-out, scanning/processing necessary documents (insurance cards, reports), and follow up on Provider’s instructions (including equipment demonstrations)., • Answer phone and respond to voicemails / emails promptly and efficiently., • Perform in and outbound calls to assist with patient questions, training, and concerns related to agency services and use of adaptive equipment., • Facilitates patient flow by notifying the provider of patients' arrival, managing delays, and communicating with patients and clinical staff., • Protects patient confidentiality in accordance with HIPPA standards., • Low Vision Clinic equipment inventory, maintenance, and sales-in accordance with established SOP(s)., • Utilize inventory software to account for all sales including private pay, NYSCB/vendor orders and internal inventory transfers., • Provide coverage in off-site location(s) during scheduled and unscheduled staff absences., • Assist the vision rehab department with equipment and cross services as needed or requested. Competencies: • Demonstrate excellent external and internal customer service, • Excellent verbal and written communication skills, • Demonstrate flexibility, problem solving, and detail orientation in completion of tasks, • Proficient in use of modern technology including, but not limited to Microsoft Office Suite (Excel, Word, TEAMs, etc), electronic health record system, QuickBooks, and other systems as necessary, • Effectively communicate with colleagues, customers, vendors and/or outside agencies, • Effectively work with individuals of diverse backgrounds and needs, • Adapt communication style depending on assigned duty, • Maintain confidentiality and professionalism in a fast-paced environment, • Achieve results independently and work well as part of a team Qualifications: • High School diploma or equivalent, • Prior experience in medical/reception/customer service in an office environment highly preferred., • Prior experience with medical insurance terminology and general principles highly preferred., • NYS drivers license and reliable transportation OR the ability to travel effectively to assigned geographic locations VIA is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at (716)882-1025.

Job Description Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” –Sarah K, Administrative Assistant What will your day look like? At Horizon, you’ll enjoy a supportive, team-based work environment. Have a question? There’s always someone there to help! We offer a seamless onboarding experience that’ll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… • Welcome all visitors of the clinic to create an exceptional patient experience with every interaction., • Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older., • Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed., • Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. At Horizon, we don’t just offer a workplace—we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion! What we offer that you’ll love… • Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued., • Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more., • Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth., • Team Building, Connection, and Relationships: At Horizon, we’re more than co-workers, we’re a community. We support each other, celebrate our achievements and milestones together, and have fun together!, • Retirement: We know you want to retire comfortably and we’re here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you’re set for the future., • Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you’ll have been able to pay off an extra $600!, • Paid time off and paid holidays! Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University. What makes you a great candidate? We can’t wait to learn more about you! Here are a few specifics of what you’ll need for the job: This position is located at 3020 Bailey Ave, Buffalo NY. Hours This is a full-time position. You’ll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients’ needs as well as yours. Our outpatient clinics offer expanded hours Monday – Thursday so we’ll ask you to be available at least 2 evenings per week, but don’t worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.69. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: • Sitting for extended periods, alternating between standing and sitting, • Mobility required with repetitive wrist, hand, and finger movements Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Job DescriptionSalary: $20 - $24 per hour Lippes Mathias LLP is seeking an experienced Accounting Clerk to join our finance team. We are looking forward to welcoming a detail-orientated, collaborative professional looking to join a team focused finance group. Attention to accuracy, ability to analyze information, strong professional communication skills and confidentiality are key characteristics of this position. This position will be part time approximately 20 hours per week. Responsibilities will include: • Process and finalize client invoices with accuracy and timeliness, • Collaborate with attorneys, legal assistants and finance team to ensure internal billing compliance, • Resolve billing-related inquiries ensuring completion of accurate adjustments and communication internally throughout the process, • Ensure compliance with client billing guidelines and special client billing requirements, • Other duties as assigned Our ideal candidate will have: • Associates degree, preferably in accounting, • A minimum of 1 years of experience in a similar role doing legal billing preferred, • Good working knowledge of Microsoft Word, Excel, and Outlook, • High accuracy rate and strong attention to detail, • Excellent organizational skills and effective problem-solving skills, • Strong professional communication skills, both oral and written, • A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally, • Ability to use discretion and handle confidential information, • Ability to meet deadlines and produce high quality work products Salary range depending on experience: $20 - $24 per hour The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range. Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 220 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. Youll quickly notice that we approach law differently at Lippes Mathiaswe think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: Along with competitive pay, as a full-time employee you are eligible for the following benefits: • Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans, • Dental plan (including orthodontic coverage), • Vision plan, • Health Savings Account (HSA), • Healthcare and Dependent Care Flexible Spending Accounts (FSA), • Paid time off (PTO) inclusive of vacation, sick and personal leave, • 401(k) with guaranteed safe harbor contribution plus profit sharing, • Term Life and AD&D, • Short-term and long-term disability, • Additional Voluntary benefits: Specified Disease, Hospital and Accident plans, • Employee Assistance Program including mental health support, • Legal work discount program

Job Description Administrative Assistant – Water Division Principle Duties & Responsibilities • Issue a high volume of purchase orders, work orders and process related invoices., • Must be proficient in iPhone, iPad functionality to manage digital water meter applications., • Address vendor and tenant questions as well as placing service calls and ensuring proper follow up., • Managing water meter inventory, • Work directly with water management maintenance supervisors and technicians., • Microsoft Office experience required. Must be highly proficient in Excel, and computer digital applications., • Strong written and verbal communication skills., • Must be organized, self-motivated and focused on results. Please note that final offer will be dependent on applicable experience and skillset of the candidate.

Job DescriptionDescriptionTeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 1 Public Trust Background investigation. This is an ONSITE position based in Buffalo, NY. Key Responsibilities • Greet and check-in applicants., • Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance., • Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person., • Notify the Government inspection staff of any information which could adversely affect a person’s application for acceptance into the program., • Check applicant-supplied information by accessing government databases., • Provide performance reports., • Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff., • Schedule interview appointments in the Trusted Traveler Programs Internal., • Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information., • U.S. Citizen., • Willing to go through an intense background check, • Active Tier 1 Public Trust, or the ability to obtain and maintain one., • High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education., • Two (2) years of general administrative experience with customer interface., • Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio)., • Two (2) years of related undergraduate study may substitute for experience., • Able to disclose COVID-19 vaccination status and abide by contract/department’s COVID-19 guidance when accessing any facility.

Job Description Overview Are you ready to join a growing team? CTG is seeking to fill a Banking Services Operations Associate III opening for our client in Buffalo, NY. Location: Buffalo, NY Duration: 2 months Overview: Perform skilled clerical duties requiring simple analysis and expanded use of judgment within the assigned banking services department. This associate will complete a variety of tasks to support the preparation of loan documents, including ordering Due Diligence (UCC reports, Property & Judgment Searches, Good Standing Receipts), setting up customer profiles in required tools, and creating/reviewing legal documents. Primary Responsibilities: * Perform exception processing and research; assist in resolution of complex issues. * Interact with vendors regarding procedural issues. * Interpret legal and bank documents for internal processing. * Perform tasks in a manner compliant with applicable laws and regulations related to the supported business line. * Work across multiple systems, business, and product lines. * Collaborate with internal partners and management regarding procedural matters. * Perform other duties as requested by management. Scope of Responsibilities: * Responsible for accurate and timely completion of assigned banking services tasks. * Ensure compliance with departmental procedures and regulatory requirements. * Support the operational efficiency of loan document preparation and due diligence processes. Supervisory/Managerial Responsibilities: * This position does not have supervisory responsibilities. Education and Experience Required: * High School diploma or GED. * Minimum two years relevant work experience. * Strong attention to detail and organizational skills to prioritize tasks against tight deadlines. * Proficient in Microsoft Office applications and related technology. Education and Experience Preferred: * Associate’s degree. * Three to five years of office experience. Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required. CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role. To Apply: To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Emily Drew at . Kindly forward this to any other interested parties. Thank you!

Job Description Billing & Operations Coordinator Location: Buffalo, NY RouteGenie is a modern, all-in-one software platform designed for medical transportation providers. We help businesses streamline and automate routing, scheduling, dispatching, billing, and fleet management—empowering them to reduce costs, improve on-time performance, and deliver better service to their customers and communities. In this role, you’ll be at the center of it all—balancing billing and collections with operational support to keep our business running smoothly. It’s a great fit for someone who’s detail-oriented with numbers but also enjoys planning, organizing, and supporting a growing company behind the scenes. Reporting directly to the CEO, this is a fully on-site position (Monday–Friday) with flexible core business hours. The salary range is $23–28 per hour, based on experience, plus an annual bonus opportunity. What You’ll Do • Manage invoicing and collections by preparing, auditing and sending client invoices, following up on outstanding balances, and ensuring accurate payment records., • Process Medicaid billing as a third-party solution for clients, including reviewing submissions, resolving errors, and maintaining compliance with Medicaid requirements., • Support company operations by coordinating executive assistant responsibilities such as travel arrangements, conference planning, and scheduling meetings., • Oversee office management tasks, including vendor coordination, supply management, and keeping internal systems organized and up to date., • Act as a connector across teams, providing operations support where needed and helping RouteGenie run efficiently as we continue to grow., • Identify process improvements in billing, collections, and administrative workflows to streamline operations and enhance accuracy. What We’re Looking For • Experience in billing, invoicing, or accounting support (Medicaid/healthcare billing a strong plus)., • Strong organizational and multitasking skills—you thrive in a role with variety., • A proactive problem-solver who can balance structure with flexibility., • Customer‑First Approach: From initial implementation through long‑term support, our team builds solutions to support our customers for the long term. Proven Results, Fast Innovation: Our platform empowers customers to complete more trips with the same fleet, cut down on no-shows, and improve billing accuracy. We are continuously innovating and investing in our platform so our customers can improve their operations, • Culture of Collaboration & Improvement: You’ll work alongside a team of passionate problem-solvers who share knowledge freely, celebrate wins together, and push each other to do their best work. We know great work starts with a supportive environment. Here’s what we offer: • Competitive pay with annual bonus opportunity, • Health, dental, and vision insurance, • Paid time off, holidays, and flexible core business hours, • 401(k) retirement plan with company contribution, • Professional development opportunities, including training and conferences At RouteGenie, your efforts will directly support our mission to connect people and care by powering the technology that moves them.. If you’re ready to bring your skills to a collaborative, fast-moving team, we’d love to hear from you—apply today! Powered by JazzHR urizlJ0nrE

Job Description COMMUNITY ACCESS SERVICES At Evergreen and Community Access Services, we value collaborative, down-to-earth individuals and encourage self-expression. We recognize that our diverse workforce allows us to provide culturally competent care to everyone in our community. The Administrative Assistant provides for all clerical support and administrative organization for Community Access Services (CAS). In addition to administrative duties, the Administrative Assistant will be responsible for direct service provision for clients receiving Pantry Services, including verification of eligibility, referral to adequate services, and maintenance of related data, charts and reporting. As part of the essential functions of this position, the Administrative Assistant: • Provides customer service to clients and visitors, answers telephone calls, and processes mail, • Enters program data into databases to facilitate accurate and timely reporting to the agency’s funders, • Manages our food pantry- including conducting eligibility assessments, maintaining inventory lists, and maintaining required program documentation and protocols, • Develops and implements improvements in general office systems and procedures, ensuring consistency and efficiency in the office, • Assists staff with logistical aspects of preparation for programs, meetings, and special events, • Collaborates with the Executive Director and program staff to keep the agency’s website and online and print promotional materials up-to-date, • Utilizing established Association processes, orders and maintains inventory of all office supplies, program incentives, and promotional items Qualified Candidate will have a high school diploma or GED (Associate's Degree preferred); candidate must be able to communicate clearly and professionally and demonstrate ability to work independently and exercise effective multitasking and time-management skills; candidate must demonstrate familiarity with computers and MS Office software (Outlook, Word); candidate will have effective organizational skills and attention to detail; ability to maintain Protected Health Information (PHI) in a confidential manner required; awareness of and sensitivity to the issues and health disparities faced by underserved populations is essential Job Type: Full-time Required education and experience: High School Diploma or GED required, Associate Degree preferred; some administrative experience preferred What Evergreen Health Offers You: • Multiple comprehensive medical health insurance plans for you to choose from, • Dental and Vision coverage at no cost to you, • Paid Time Off package that equals 4 weeks of time in your first year, • 403b with a generous company match, • Paid parking or monthly metro pass, • Professional development opportunities, • Paid lunch breaks