Transportation Safety & Compliance Administrator
hace 9 días
Elizabeth
About Wakefern Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Markets®, Gourmet Garage®, and Morton Williams® banners. Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best in class procurement practices. About You As a member of the Transportation Safety Department, the Transportation Safety & Compliance Administrator supports the Safety & Compliance Department by performing a wide range of administrative and data management tasks that help maintain the fleet’s overall safety and regulatory compliance. This role is responsible for establishing and maintaining comprehensive accident and damage files, updating federally mandated records such as the DOT Accident Register, and preparing monthly compliance reports. The position requires daily interaction with internal partners including Risk Management, Fleet Maintenance, and Safety Supervisors as well as external stakeholders such as insurance brokers, ticket management companies, and law enforcement agencies. The Administrator also prepares various departmental correspondence and provides general administrative support as assigned by the Manager of Safety & Compliance. This role is essential in ensuring accurate documentation, timely reporting, and efficient workflow within the Safety & Compliance function. Responsibilities: The core functions of this position include, but are not limited to, the following: • Establish, organize, and maintain comprehensive files for all accident investigations, tractor damage, trailer damage, and miscellaneous damage claims., • Update and track all accident documentation to ensure accurate and complete file records., • Maintain the DOT‑mandated Accident Register, ensuring all required incidents are logged and updated in a timely manner, according to DOT requirements., • Manage data and create the Monthly Accident Register report for internal distribution., • Coordinate check requests and manage charge accounts for obtaining police accident reports., • Maintain a 7‑year filing archive for all accident-related folders in accordance with regulatory retention requirements., • Coordinate with the insurance broker regarding Certificates of Insurance for owner‑operators renting or purchasing tractors., • Engage daily with the Risk Management Division to exchange required information on accident files, supporting accurate claims handling and risk assessments., • Manage the driver qualification files in compliance with Department of Transportation (DOT) regulations., • Track and manage expiration dates for driver credentials, including medical screenings and registration renewals; generate and send monthly compliance reports to the Transportation Manager., • Support timely processing of driver terminations, ensuring all systems and records are updated and coordinated with Accounting to remove union dues., • Maintain accurate databases for fleet tractors, 700+ drivers, owner‑operator tractor registrations, and TWIC cards., • Facilitate the Drivers’ Safety Award Program, including tracking accident‑free eligibility, ordering gifts, and coordinating award distribution., • Monitor and maintain the annual roster of drivers who qualify for safety recognition based on accident‑free performance., • Manage New York City parking tickets, including sorting, reconciling, and reviewing ticket notices., • Coordinate with third‑party ticket management companies, maintain an updated tracking spreadsheet, and prepare monthly payment compilations and check requests., • Prepare driver Preventable and Non‑Preventable determination letters and distribute to appropriate parties., • Draft and maintain the Monthly Motorists Complaints Report, including documentation of incidents and tracking involved drivers., • Generate departmental correspondence and reports as assigned by the Manager, Safety & Compliance., • Is daily point of contact for Safety Supervisors, supporting investigation processes, documentation needs, and operational safety initiatives., • Coordinate with Fleet Maintenance regarding damage assessments for tractors and trailers involved in accidents., • Collaborates with internal departments (Transportation Operations, Risk Management, Fleet Maintenance, Accounting) to ensure accuracy, compliance, and timely communication. What we are looking for • High school diploma or equivalent required; associate degree preferred or working toward bachelor degree., • Outstanding telephone etiquette, verbal and written communication skills, • Minimum of 3-5 years administrative, safety, compliance, or transportation industry experience., • Understanding of DOT regulations, accident reporting requirements, or fleet safety processes a plus., • Strong problem solving and critical thinking skills, • Ability to work independently, take initiative, and follow established compliance procedures., • Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook., • Effective multitasking and time‑management skills, especially in a fast‑paced environment., • Organized, systematic, detail oriented, impeccable record keeping skills., • Ability to proactively interact with individuals throughout Wakefern and outside the company., • Handles confidential matters with discretion and professionalism. Physical Demands and Work Environment • Ability to sit and work at a desk for long periods of time, • Ability to view screens for long periods of time, • On-site five days a week Core Competencies • Communicate Effectively: Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication., • Build Relationships: Creates cross-functional partnerships through the development and maintenance of constructive and cooperative relationships., • Stay Competitive: Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work., • Embrace Change: Looks for new ways of working by supporting advancements in processes and technology., • Develop You: Identifies and capitalizes on opportunities for personal and professional career growth., • Drive for Results: Supports divisional and strategic objectives through achievement of work goals. Company Perks • Vibrant Food Centric Culture, • Corporate Training and Development University, • Collaborative Team Environment, • Educational Workshops, • Networking Opportunities, • Volunteer Opportunities Compensation and Benefits The weekly salary range for this position is $1,113-$1511. Placement in the range depends on several factors, including experience, skills, education, geography, and budget considerations. Wakefern is proud to offer a comprehensive benefits package designed to support the health, well-being, and professional development of our Associates. Benefits include medical, dental, and vision coverage, life and disability insurance, a 401(k) retirement plan with company match & annual company contribution, paid time off, holidays, and parental leave. Associates also enjoy access to wellness and family support programs, fitness reimbursement, educational and training opportunities through our corporate university, and a collaborative, team-oriented work environment. Many of these benefits are fully or partially funded by the company, with some subject to eligibility requirement
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Ayudante de Cocina
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