Community Affairs Assistant (ACRB)
3 days ago
Atlanta
Position open until 11/11/2025 Salary Range: $45,500 - $48,800 annually General Description and Classification Standards Manages and maintains the overall operations of the facilities for all community affairs such as outdoor festivals, large gatherings, and assembly events. Duties and responsibilities include but are not limited to reviewing sanitation plans; reviewing and processing all special events permit applications; ensuring sanitation and city ordinance requirements are met; reviewing special events ordinance and ordinance revisions or updates; providing quality customer service to all internal and external customers; and processing associated paperwork. Supervision Received Works under very general supervision. May work independently or with other skilled or semi-skilled workers with responsibility for completion of assigned tasks. Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Receives, reviews, processes, and approves special events, outdoor festivals, large gatherings, and assembly permit applications for the department. Responds to and communicates with special events applicants' and organizers' inquiries via email, fax, phone, in-office scheduled appointments. Compiles, prepares, and calculates monthly metric reports and submits to departmental financial analysts. Performs and/or addresses special managerial requests. Submits invoices to tenants for rental payments by established deadline and enters all rental payments in the accounts receivable ledger immediately upon receipt. Directs and monitors custodial duties to ensure facility is cleaned and well maintained internally and externally on a daily basis. Uses independent judgment in routine and non-routine situations, including the handling of emergency situations. Provides guidance and training as required to lower level, interns, temporary employees, etc. Enters requisitions for purchase orders, processes invoices and disbursements, maintains records of board attendance and payments as well as records of vendor payments. Prepares presentation and board packets for board meetings. Composes, proofs, and distributes board letters and reports such as adjudication letters, board reappointment letters, and stipend reports. Maintains a record of investigative files of cases. Answers calls from citizens and guide them through the process of a filing complaint. Assists outreach; designs items such as bookmarks, membership cards, and other print items to be distributed at outreach events. Maintains the supply of informational print products for outreach. Responds to inquiries from various external and internal parties. Provides reports to the Deputy Director or Designee. May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. Knowledge of terms, technology, and current events with all matters of public relations, writing, and media relations. Skill in effectively communicating and interacting with subordinates, employees, managers, and the general public. Ability to plan, lead, and manage multiple priority projects simultaneously from concept to implementation while ensuring budget, deadlines, business ethics, and best practices are met. Ability to work outside in inclement weather when necessary Minimum Qualifications Education and Experience High School diploma or equivalent and one (1) year of progressively responsible related experience required; or any equivalent combination of education, experience, and training which provides the requisite knowledge, skills, and abilities for this job. Licensures and Certifications None required. Preferred Requirements High School diploma or equivalent and three (3) years of progressively responsible supervisory experience in public relations preferred. Work Environment: Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Lifting Requirements: Sedentary Work: Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law.We value and encourage diversity in our workforce. Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Receives, reviews, processes, and approves special events, outdoor festivals, large gatherings, and assembly permit applications for the department. Responds to and communicates with special events applicants' and organizers' inquiries via email, fax, phone, in-office scheduled appointments. Compiles, prepares, and calculates monthly metric reports and submits to departmental financial analysts. Performs and/or addresses special managerial requests. Submits invoices to tenants for rental payments by established deadline and enters all rental payments in the accounts receivable ledger immediately upon receipt. Directs and monitors custodial duties to ensure facility is cleaned and well maintained internally and externally on a daily basis. Uses independent judgment in routine and non-routine situations, including the handling of emergency situations. Provides guidance and training as required to lower level, interns, temporary employees, etc. Enters requisitions for purchase orders, processes invoices and disbursements, maintains records of board attendance and payments as well as records of vendor payments. Prepares presentation and board packets for board meetings. Composes, proofs, and distributes board letters and reports such as adjudication letters, board reappointment letters, and stipend reports. Maintains a record of investigative files of cases. Answers calls from citizens and guide them through the process of a filing complaint. Assists outreach; designs items such as bookmarks, membership cards, and other print items to be distributed at outreach events. Maintains the supply of informational print products for outreach. Responds to inquiries from various external and internal parties. Provides reports to the Deputy Director or Designee. May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge Skills and Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. Knowledge of terms, technology, and current events with all matters of public relations, writing, and media relations. Skill in effectively communicating and interacting with subordinates, employees, managers, and the general public. Ability to plan, lead, and manage multiple priority projects simultaneously from concept to implementation while ensuring budget, deadlines, business ethics, and best practices are met. The ability to lift up to 50 pounds Ability to work outside in inclement weather when necessary Ability to physically set up equipment and materials for exhibits and events, including but not limited to tables, desks, signage, chairs, tents, water containers, and walk distances greater than 100 yards with weighted loads