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  • Office Manager
    Office Manager
    8 days ago
    $25–$35 hourly
    Full-time
    Woodbridge, Woodbridge Township

    Job description: Office Manager / Controller Location: In-Office Employment Type: Full-Time Company Overview We are a family-owned company specializing in General Contracting, Property Management, and Real Estate Development. Our organization operates across multiple active projects and properties, requiring strong financial oversight, disciplined office operations, and clear communication. We are seeking a highly organized, trustworthy, and detail-oriented professional to serve as our Office Manager / Controller, playing a key role in day-to-day operations and financial management. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping a business running smoothly and accurately. What We Offer A stable, long-term position with a growing company Engaging and varied responsibilities across construction, real estate, and property management A professional but supportive, family-oriented work environment Direct interaction with ownership and leadership Opportunities for increased responsibility and growth as the company expands Key Responsibilities Office Management & Administration Answer and direct phone calls professionally and courteously Serve as a primary point of contact for tenants, vendors, subcontractors, and clients Manage daily office operations including filing, scanning, mail handling, and record organization Perform general administrative tasks such as data entry, document preparation, and correspondence Assist with scheduling, calendar coordination, and property-related appointments Support vacant property viewings and administrative follow-up as needed Accounting & Financial Management Manage day-to-day bookkeeping using QuickBooks (required) Process invoices, payables, receivables, and vendor payments Track job costs, budgets, and expenses across construction and property management activities Maintain accurate financial records and organized supporting documentation Assist ownership with financial reporting, reconciliations, and cash flow tracking Coordinate with external accountants, payroll services, and tax professionals as needed Construction & Property Management Support Utilize construction and property management software to track projects, work orders, and financial data Assist with processing work orders, vendor coordination, and follow-up Maintain organized records for properties, leases, contracts, and projects Support compliance, insurance, and documentation requirements Qualifications & Experience Prior experience in real estate, construction, or property management strongly preferred QuickBooks experience is required Experience with construction management software such as Procore, Buildertrend, or similar platforms Strong organizational skills with high attention to detail and accuracy Excellent verbal and written communication skills with professional phone etiquette Proficiency in Microsoft, Apple, and Google products (email, spreadsheets, scheduling tools) Ability to multitask, prioritize, and manage deadlines independently High level of discretion, reliability, and professionalism Compensation & Schedule Job Type: Full-Time (In-Person) Pay Rate: Starting at $35.00 per hour, based on experience Expected Hours: 35–40 hours per week Schedule: Monday–Friday, 7–9 hour shifts Long-term, in-office position with potential for growth and increased responsibility Additional Information This job description outlines the general nature and scope of the position. Responsibilities may evolve as the company grows and operational needs change Job Type: Full-time Application Question(s): What is your experience with Quickbooks? Experience: QuickBooks: 3 years (Required) ProCore: 3 years (Required) General Contracting : 5 years (Required) License/Certification: Quickbooks Professional Certificate (Required) Work Location: In person

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  • NICET construction inspector - resident engineer- office engineer
    NICET construction inspector - resident engineer- office engineer
    25 days ago
    $100000–$150000 yearly
    Full-time
    Somerset, Franklin Township

    Vanguard Resolve LLC is a certified MBE/SBE firm specializing in project controls, risk intelligence, claim resolution, and construction professionals for major infrastructure projects. We’re expanding our team to provide expert Construction Engineering & Inspection (CEI) services on NJDOT roadway, bridge, highway, and infrastructure contracts, as well as New Jersey Turnpike Authority (NJTA)initiatives. Join for steady, high-profile state-funded work with strong professional growth in a supportive environment. Key Responsibilities: • Perform on-site inspection and oversight of roadway, bridge, paving, drainage, structures, utilities, and related construction activities, • Ensure compliance with NJDOT/NJTA specifications, plans, Rainbow Book procedures, MUTCD, work zone safety, and contract documents, • Conduct materials testing (e.g., concrete per ACI standards), daily reporting, quantity take-offs, traffic control monitoring (TCC), and quality assurance, • Collaborate with contractors, NJDOT/NJTA engineers, and project teams, • 2–10+ years of relevant highway/roadway/bridge construction inspection experience (NJDOT/NJTA preferred), • Certifications (strongly preferred/required, especially for senior and RE roles):, • ACI (Concrete Field Testing Technician Grade I or higher), • TCC (Traffic Control Coordinator – Rutgers CAIT or equivalent), • NJSAT/SAT (New Jersey Site Acceptance Test certification), • NICET Level II–IV in Highway Construction (highly desirable), • OSHA 10/30-Hour Construction Safety, • Valid driver’s license and reliable transportation for field assignments, • Strong knowledge of NJDOT standards, work zone safety protocols, and construction documentation, • Excellent attention to detail, communication, and report-writing skills, • Direct prior experience on NJDOT or NJTA projects, • Additional certifications: NECEPT, NACE, HAZMAT, or related, • Opportunity to work on prestigious transportation infrastructure projects with long-term stability, • Competitive compensation and overtime opportunities based on experience and role, • Supportive team focused on safety, professional development, and career advancement

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