Remote scheduling coordinator jobs in Jersey City, New JerseyCreate job alerts

Talkiatry is led clinically by Dr. Georgia Gaveras, a board-certified child, adolescent and adult psychiatrist with an additional board-certification in addiction medicine. At Talkiatry, that means our psychiatrists are in control of their practice. Our support staff focuses on removing administrative duties, enabling you to spend more of your time on patient care. It also means providing flexibility in where and when you practice medicine. Our psychiatrists also enjoy control over their hours and schedule. We provide in-network, outpatient treatment for children and adults with depressive, anxiety, attention, and other disorders. Talkiatry does not provide intensive outpatient or partial hospitalization programs. We believe that solving the accessibility issues in mental health care begins with taking care of our doctors. We provide solutions to the challenges that psychiatrists are facing - from a lack of front and back-office infrastructure and support in private practice settings to being overworked and underpaid by hospitals, clinics, and other institutions. Talkiatry aims to bridge the current gap in outpatient psychiatry by providing high quality, respected medical care in a modern setting with modern tools. Through proprietary technology developed by psychiatrists for psychiatrists, we empower you to treat the conditions and population you enjoy, building a practice you find both satisfying and intellectually challenging. Talkiatry believes that psychiatric care should be affordable for patients and accepts all major insurance. As an integrated practice, we have a large in-house billing and patient care coordinator team that handles billing and administrative issues for our clinical staff. To learn more, please visit us at ___. Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: ___ & ___.At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us. We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status. Talkiatry was built for Psychiatrists, by Psychiatrists and offers the stability and support of a hospital group with the autonomy of a private practice. We are currently seeking 100% Remote BC/BE Psychiatrists to join our national team as we continue to expand across the US. * Our Promises • Market-leading compensation. Competitive base salary coupled with productivity-based income. You retain a high percentage of your earnings; we pay at the top of the market., • Comprehensive employee benefits package designed specifically for high earning physicians and we cover up to 100% of your healthcare premiums, even for large families., • Lighter administrative burden and schedule flexibility. You can focus on providing great care, while maintaining control over your schedule. We will handle patient scheduling, billing, and various other support functions, • The efficiency of Talkiatry’s practice benefits you. Our single specialty focus, scale and technology allows for better reimbursement rates while maintaining lower practice expenses which enables us to pass the economic benefits to our psychiatrists., • Custom developed technology driven solutions for psychiatry including an integrated EMR which supports provider-to-patient messaging, telemedicine, direct lab integration and proprietary tools to track and gain insight into your patients’ outcomes., • Select a patient population according to your own criteria and preferences. Our patient intake process is robust and can be adjusted in real time to allow you to balance the acuity and diagnoses of the patient population you are treating., • You decide what allotted time is appropriate for your patients. Minimum of 60 minutes for intakes and 30 minutes on follow up visits., • Strong in-house referral network that allows you to refer patients to specialists and therapists whose practice exclusively supports patients our psychiatrists are actively treating. Best of all, clinical information is shared seamlessly through our EMR. Our Benefits • Health, Dental, Vision Insurance: Up to 100% of insurance premiums, • 100% Employer paid malpractice coverage, • Competitive 401K match with immediate participation, • PTO, sick time and 11 paid holidays, • Pre-tax commuter benefits, • CME allowance, • Flexible scheduling and patient criteria in a remote, telehealth environment, • Few administrative burdens with full-time, on-site billing and scheduling services, • Licensing support- Our in-house licensing department will be happy to assist in managing this process for you, and we cover the costs up front, • Technology package is provided, • In addition to a highly competitive Benefits plan, Talkiatry’s Full Time Psychiatrists compensation plan totals ~$300K- $350K+ annually, which consists of a base salary, in addition to a monthly productivity incentive; monthly productivity incentive is guaranteed throughout clinician’s onboarding ramp up period. Your Qualifications • Board eligible or certified in Psychiatry. Subspecialties strongly encouraged to apply., • Active and unrestricted license to practice medicine. We can assist in obtaining licensure as needed., • Excellent clinical knowledge and communication skills., • A willingness to learn new or streamlined EMR tools., • A proactive approach with a strong work ethic and desire to participate in a collaborative environment.

Job DescriptionOVERVIEW Vitalief partners with Sites, Sponsors, and CROs to streamline research operations, reduce costs, and accelerate breakthroughs that improve patient care. We bring deep clinical research expertise together with practical, results-driven consulting to help organizations operate more efficiently and achieve sustainable growth. We are seeking a highly motivated Clinical Coordinator to support one of our client’s long-term NIH-funded research study focused on women with Alcohol Use Disorder (AUD). This project investigates the neurological and cognitive factors underlying substance use and abuse. The coordinator will play a central role in managing study activities, supporting participant care, and ensuring regulatory compliance. NOTE: Prior clinical research experience is NOT required for this position, however some experience working with patients in a healthcare setting is required. WHY VITALIEF? • Contribute: to advancing scientific discoveries that improve patient lives., • PEOPLE FIRST culture: with opportunities for growth and innovation., • Competitive benefits: including 20 PTO days + 9 paid holidays; Company-paid life insurance and short/long-term disability; 401(k) retirement program; Comprehensive healthcare plans., • Salary range: Up to $43,000/year depending on experience level., • Work Location: Newark, NJ. This is a hybrid position - while the role is primarily onsite, remote work is possible (1–2 days per week once fully trained), depending on the patient and study schedule., • Oversee and support the implementation of a multi-year NIH-funded clinical research study., • Collaborate closely with research and lab team members to ensure smooth study operations., • Coordinate physical exams and testing for study participants (e.g., EKGs, urine screens, blood work) in partnership with hospital staff., • Conduct potential participants screening, obtain informed consent from study participants, function as their main point of contact., • Assist with participant scheduling, flow, and retention throughout the study duration., • Maintain and update IRB protocols, with training and support provided., • Organize Data Safety Monitoring Board (DSMB) meetings and related documentation., • Bachelor’s degree required., • Some experience working with patients in a healthcare setting is required., • Experience in a clinical or research setting is strongly preferred (e.g., clinical trials, lab work, or working with substance-using populations)., • Background in counseling or experience with populations affected by AUD or substance use is a plus., • Strong interpersonal, written, and verbal communication skills., • Sound decision-making and critical thinking abilities., • Highly organized, self-directed, and adaptable, with excellent time management skills., • Compassionate and professional demeanor when working with study participants., • Collaborative mindset and ability to work well with multidisciplinary teams (physicians, nurses, lab/hospital staff)., • Responsiveness and good judgment in escalating issues to supervisors or the broader team. IMPORTANT NOTE: Vitalief partners with clients such as major medical centers and academic institutions that often requires all on-site resources such as prospective Vitalief consultants to be inoculated annually for Influenza and successfully pass a Mantoux Tuberculin Skin Test (TST) for Mycobacterium Tuberculosis. Powered by JazzHR LrwGjP0Wqp

A company is looking for a TIB Coordinator (Remote).Key Responsibilities Initial phone contact with applicants for Truck in the Box Collecting confidential information from applicants and providing needed paperwork for signatures Scheduling meetings and processing payments while maintaining mult

Job Description Flight Operation Coordinator * This Role is an In-House Role. The Candidate must be able to travel to our Staten island Office. We are not Considering remote candidates* Are you ready to embark on a thrilling journey with a company that offers a dynamic, fun, and relaxed work environment? Look no further! At Jets.com, we take pride in delivering top-tier, personalized 24/7 service to our distinguished clientele who demand the best. We are seeking a skilled and detail-oriented Flight Coordinator to join our firm, responsible for coordinating and scheduling flights for our valued customers. As a Flight Coordinator, you will play a vital role in ensuring safe and seamless operations. Key Responsibilities: Coordinate and Schedule Flights: Utilize your organizational skills to efficiently arrange flight itineraries for our discerning Jets.com customers, taking into account their preferences and requirements. Ensure Safe Operations: Prioritize safety by closely monitoring flight progress, weather conditions, and other factors that may impact the flight. Be prepared to adjust plans as necessary to ensure a smooth and secure journey for all parties involved. Client Communication: Establish and maintain clear communication with clients throughout their travel experience, providing updates on flight status, itinerary changes, and any other relevant information to ensure a positive experience. Accurate Documentation: Keep detailed and accurate flight records, documenting each client's trip from start to finish. Additionally, reconcile their account and manage billing and payment processes efficiently. Customer Service: Handle customer inquiries and concerns promptly and professionally, striving to resolve any issues that may arise during the travel process. Compliance and Safety: Adhere strictly to all aviation regulations, protocols, and safety procedures to maintain the highest standards of safety and service for our clients. Qualifications: Detail-Oriented and Organized: Possess excellent attention to detail and organizational skills to manage multiple flights and clients simultaneously. Professional Communication: Demonstrate outstanding verbal and written communication skills, as you will interact with a diverse range of individuals within and outside the organization. Ability to Work Under Pressure: Remain calm and composed under pressure while handling time-sensitive tasks and unforeseen circumstances that may arise in the aviation industry. Aviation Knowledge: Though preferred, prior experience or knowledge in the aviation industry is not mandatory. However, a willingness to learn and develop in this field is essential. Proficiency in Computer Systems: Be well-versed in using computer systems and software to efficiently manage flight schedules, documentation, and client communications. Perks and Benefits: Paid Vacation: We believe in the importance of work-life balance, and that's why we offer generous paid vacation time so you can recharge and return refreshed. 401k Match: Secure your financial future with our 401k match program, ensuring your hard work pays off in the long run. Employer Contribution Towards Medical: Your well-being matters to us. We offer a competitive medical benefits package to keep you in top shape. Exciting Team Activities: Beyond the numbers, we enjoy fostering camaraderie through team-building events and activities that add some fun to the mix. Discretionary year-end bonus based on performance: We acknowledge and celebrate hard work. If you are a proactive and reliable individual with a passion for providing exceptional service and have the necessary organizational and communication skills, we encourage you to apply for this exciting opportunity. Join our team and be part of an organization that sets the standard for luxury and safety in the private aviation industry.

Job Description As a Client Experience Coordinator, you will serve as the primary point of contact for clients, providing consistent, professional support throughout the travel planning and coordination process. This role focuses on communication, organization, and client satisfaction. Key Responsibilities: • Client Communication: Respond to client inquiries promptly and professionally, ensuring clear and effective communication, • Client Support: Provide personalized assistance and address concerns during the planning and travel process, • Accurate Information: Ensure all travel-related information shared with clients is current, accurate, and complete, • Follow-Up: Maintain regular follow-up with clients to ensure satisfaction and seamless experiences, • Problem Resolution: Identify and resolve client issues efficiently to support a positive overall experienceWhat We Offer:, • Fully remote work environment, • Flexible scheduling, • Access to training and industry tools, • Opportunities for professional development and skill-building, • Travel-related perks and benefits (details shared during onboarding), • Supportive and collaborative team cultureQualifications:, • Excellent communication and interpersonal skills, • Previous experience in customer service or client support roles, • Hospitality or travel-related experience preferred, • Strong attention to detail and organizational skills, • Comfortable using technology, online systems, and booking tools, • Ability to work independently and manage time effectively

Job Description At TixTrack, we support our clients by creating superior ticketing solutions for performing arts and cultural institutions through a combination of modern technology, beautifully simple design, and the art of listening. Founded in Los Angeles, we are a small, but growing team of hardworking, highly motivated individuals. With a presence across both the US and UK, we are passionate about our work and driven to innovate with our customers to solve current and future challenges with new solutions. Even with a highly dispersed, largely remote workforce, we stay connected through our Slack channels, virtual events and regional meetups. Come see how we “role”. About The Role The Operations Coordinator plays an essential role in supporting the efficient and effective day-to-day operations of TixTrack. Reporting to the Director of US Operations, this role provides flexible assistance across multiple departments—including Operations, Human Resources, Marketing, Finance, IT, and Customer Experience—helping leadership implement initiatives, streamline administrative processes, and maintain a productive workplace. This position requires a highly organized, detail-oriented, and proactive professional who thrives in a collaborative environment and enjoys translating ideas into actionable results. This position is full-time and hybrid. Candidates must be located in New York City with the ability to come into the office four days per week. Candidates may be required to travel from time to time. About You • You are highly organized, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment., • You communicate clearly and professionally, building strong relationships across teams, stakeholders, and leadership., • You are proactive, resourceful, and naturally curious, with the ability to solve problems, improve processes, and take initiative without needing direction., • Oversee day-to-day administrative operations of the New York City office, including vendor relationships, office supplies and amenities, space utilization, and equipment maintenance to ensure a productive, welcoming environment for staff and guests., • Support contract and agreement management by tracking deadlines, coordinating with internal stakeholders, and ensuring timely execution and compliance., • Provide administrative and logistical support to leadership, which may include calendar management, stakeholder coordination, travel arrangements, and company events., • Assist teams across the organization, including Human Resources, Marketing, Finance, IT, and Customer Experience, with projects and initiatives as needed., • Collaborate with colleagues across regions, including the Managing Director, UK, to support operational alignment and cross-regional initiatives., • Maintain and update departmental manuals, processes, and documentation to ensure organizational consistency and accuracy., • Handle sensitive company and employee information with discretion, professionalism, and strict confidentiality.What You'll BringMinimum Requirements, • Bachelor’s degree in business or related field (or equivalent experience) preferred., • Three or more years of proven experience in an operation, administrative, or business support role., • Prior experience coordinating multiple stakeholders and managing complex schedules while maintaining professional business relationships., • Ability to organize a daily workload by priorities., • Highly proficient with Microsoft Office Suite and/or Google Workspace, with the ability to learn new or updated software., • Availability for occasional travel to offsite meetings or events.Essential Skills, • Strong oral and written communication skills., • A curious and inquisitive nature, with excellent problem-solving abilities., • Ability to work independently, manage multiple projects and deadlines, and proactively address challenges., • Excellent organizational and time management skills., • Ability to perform effectively in a fast-paced and occasionally high-pressure environment., • Discretion and confidentiality in handling sensitive information.Tools You’ll Use, • Microsoft Office, • Google Suite, • SlackWhat We Value Find Harmony - We confidently manage our work priorities and feel comfortable taking time to enjoy life outside of work. Have a Clear View - We are transparent and honest, understand our roles, and know how we contribute. Be a Fan - We are passionate about our work and driven to innovate with our customers to solve current and future challenges with new solutions. Welcome All - We are a diverse group of employees that come together as a team, without ego, and do great work. Perform at Your Best – We are committed to our customers success, always willing to listen and improve, to ensure our products exceed expectations. How We Work Radical Curiosity - We Stay Hungry - We approach each day with curiosity and accountability; learning, engaging fully, questioning assumptions, connecting our work to the bigger picture, and always keeping the customer at the center. Embrace Change - We Own Outcomes Together - We succeed by holding ourselves accountable, collaborating deeply across teams, embracing change, and continuously improving together. Seek Solutions - We Continuously Innovate Together - We focus on solutions and client value by acting decisively, prioritizing what matters most, and turning ideas into results through rapid, iterative action. Empathy - We Grow Together - We listen deeply to our customers and to each other, using data, empathy, and mutual respect to grow stronger together. Transform - We Raise The Bar - We set high standards, honor our commitments, and move forward every day with a success mindset, driving continuous improvement and quality for our customers. Our Commitment to Diversity TixTrack is committed to a workplace where everyone is free from bias, prejudice, discrimination, and harassment. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We strive to ensure a welcoming work environment where everyone belongs and is valued, encouraged, & respected. We embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each employee brings to our workplace. We are focused on building a culture that acknowledges and values diversity, equity, and inclusion. What We Offer • Base annual salary range of $50,000 to $70,000, commensurate with experience, • Annual bonus based on performance and company success, • 100% paid medical, dental and vision benefits for employee and dependents, • Company-paid life insurance, • Traditional and Roth 401k plans, • Paid parental leave, • Learning & development opportunities with company reimbursement for eligible educational expenses, • Working abroad opportunities, • Volunteer days off, • Flexible scheduling, • Up to $300 reimbursement for initial equipment to set up hybrid work environment, • Generous PTO and holiday schedule Right to Work Poster Notice of E-verify Participation Our team is here to support you throughout the hiring process with reasonable accommodations. We strive to provide an unbiased and equitable interview experience for all applicants. If you need assistance applying for a role due to a disability or special need, please let us know by emailing .

Job DescriptionProgram Operations Coordinator (Part-Time, 20 Hours+/Week)American Medical and Trade Institute (AMTI) Competitive Hourly Rate Flexible Schedule Ideal for School-Based Professionals American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites. This role is especially well-suited for candidates with experience working in a principals office, school main office, guidance department, or district administrative environment. Key Responsibilities School Program Coordination • Serve as the primary point of contact for AMTI instructors across multiple high school locations, • Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time, • Communicate professionally with principals, administrators, and school staff, • Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards Operational & Administrative Support • Maintain all program records, rosters, and compliance-related documentation, • Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs, • Prepare weekly program summaries and help manage the operational flow of programs, • Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking Accountability & Leadership • Hold instructors accountable for deadlines and program expectations, • Identify issues early and escalate to leadership as needed, • Represent AMTI professionally in all communications Ideal Background We strongly encourage candidates with experience in: • Principals Office Administration, • Assistant to a Principal or Vice Principal, • School Main Office Support, • Guidance Office Coordination, • District Program Support / Student Services, • CTE or vocational program administration Your familiarity with K12 workflows is a major advantage in this role. Required Qualifications • Strong communication skills and confidence in interacting with school administrators, • Highly organized with excellent follow-through, • Experience coordinating staff, programs, or operations across multiple locations, • Ability to work independently, prioritize tasks, and meet deadlines, • Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms Preferred Qualifications • Experience in Allied Health, CTE, or school-based program support, • Bilingual (English/Spanish), • Familiarity with compliance documentation and high-school administrative processes Schedule & Compensation • Part-Time, 20 Hours+/Week with flexible scheduling, • Primarily remote with occasional school visits, • Competitive hourly rate based on experience Who Thrives in This Role Youll be successful here if you: • Stay organized in fast-paced, multi-site environments, • Are assertive and professional when following up with instructors, • Communicate clearly with school administrators, • Enjoy supporting programs that impact students directly

Job DescriptionCare Coordinator Company: Leading Healthcare Services Organization (via Medix Staffing) Location: Fully Remote Type: 6-Month Contract (Strong Potential for Full-Time Conversion) Schedule: Monday-Friday, 9:00 AM - 6:00 PM EST Start Date: December 22, 2025 (Firm Start Date) Pay Range: $21-$25/hour About the Role We are seeking a Care Coordinator to serve as the main point of contact for patients-answering questions, guiding them through next steps, and ensuring they complete essential actions such as appointments, forms, and preparation tasks. Your work directly impacts patient access, experience, and care-plan adherence. This role is a great fit for someone who excels in a patient-facing healthcare setting, communicates with empathy, and thrives in a fast-paced, tech-driven environment. Key Responsibilities * Contact patients to guide them through required care plan steps and ensure engagement milestones are met * Support patients in completing appointments, paperwork, and next steps * Identify service gaps and take proactive steps to improve patient follow-through * Work cross-functionally with clinical, operations, and technical teams to streamline workflows * Accurately document all patient interactions and escalate urgent or complex issues appropriately * Maintain high standards of communication, professionalism, and patient support Required Qualifications * 2+ years of experience in: * Care coordination * Patient-facing healthcare roles * Healthcare call center * Healthcare customer success * Experience with EHR scheduling modules (Epic, eClinicalWorks, athenahealth, etc.) * Comfortable navigating CRMs, ticketing systems, and multiple software tabs simultaneously * Excellent phone etiquette, writing ability, and active listening skills * Demonstrated empathy and professionalism with patients * Reliable, secure home internet connection Preferred Qualifications * Bilingual Spanish (preferred, not required) Equipment Deposit Requirement Candidates must agree to the company's equipment security-deposit policy (if applicable): * $50 deducted from the first 10 paychecks (up to $500 total) * Fully refundable at the end of the contract or upon conversion to full-time, provided equipment is returned in good condition Why Join This Organization? * Contribute to a dynamic, tech-enabled healthcare company focused on improving patient access * Fully remote role with consistent hours and a stable work structure * Opportunity for long-term employment and growth for high-performing team members * Weekly payroll and full support through the staffing partner during the contract period * 6-month contract with strong potential for full-time conversion based on performance For California Applicants: We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA). This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients. Company DescriptionHere at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine. Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?

Senior Proposal Coordinator This is a remote position qualified applicants must be located in or near the New York/New York City metro area as meetings onsite will be necessary. $80,000 - $85,000 Who We Are: Infinite Consulting Corp. is a leading project, program, and construction management firm known for our commitment to excellence. Established in 2009 Infinite specializes in safety management, quality management, project and construction management, cost estimating, CPM scheduling, and project controls. We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success. Company Fundamentals: At Infinite Consulting Corp, we embody four core Company Fundamentals: • Accountability: We hold ourselves accountable for our actions and decisions, ensuring the highest level of integrity in all that we do., • Excellence : We pursue excellence in every aspect of our work, delivering results that exceed expectations and setting new standards in our industry., • Innovation: We embrace innovation, constantly seeking new and better ways to solve problems and drive progress in project management and construction., • People: We prioritize our people, fostering a vibrant and inclusive workplace culture where every individual is valued, respected, and empowered to make a difference. Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you’re visible. You are heard. You can expect to make a difference through your work and to have a direct impact on achieving our mission: to safely build tomorrow. Ready to join our team? We offer a generous benefits package for eligible employees, and lots of room for career growth. We are looking for a highly skilled and detail-oriented Senior Proposal Coordinator to support our team in managing the proposal lifecycle, alongside providing high-level administrative support. The ideal candidate will have a strong writing background and experience creating proposal materials, with the ability to manage responses and delegate tasks effectively. This position requires an individual with at least 3 years of industry experience, preferably within a smaller firm, who is looking to grow into a senior role. Role & Responsibilities: • Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion., • Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather the necessary information and create cohesive, compliant proposals., • Review, edit, and organize proposal content, ensuring it adheres to the company's style, tone, and formatting guidelines., • Ensure that all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards., • Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones., • Ensure that the final proposal document is professionally presented, properly formatted, and free of errors., • Manage communication with clients during the proposal process, including clarifications and additional information requests., • Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use., • Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles)., • Attend Client meetings related to proposals as necessary., • Assist with tracking and reviewing solicitations for Go/No-Go decisions., • Assist with maintaining and entering data into the CRM as it pertains to proposal-related request. Skills, Education, and Experience Qualifications: • Bachelor’s degree in Communications, English, Journalism, Marketing, Business, or a related field., • 5+ years of experience in proposal coordination, or a related role in the A/E/C industry. Experience working with a subconsultant firm is a plus., • Strong writing and editing skills, with an eye for detail., • Experience working with CRM systems, with the ability to manage data entry and organization., • Strong understanding of public procurement processes and proposal development best practices., • Knowledge of major local public agencies and transportation agency experience is a plus., • Excellent organizational skills and the ability to work both independently and collaboratively., • Ability to multi-task in a fast-paced environment., • Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams). Benefits provided but not limited to the following: • Medical, • Dental, • Vision, • 401k with 4% match, • Short Term and Long-Term Disability, • Life Insurance, • Paid Time Off (PTO & Sick Time), • Company Holidays, • Great company culture that genuinely cares! Philanthropy Opportunities The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back New York City Equal Pay Disclaimer Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate’s experience, education, and training. The estimated salary for this position is $80,000 - $85,000. Equal Opportunity Disclaimer We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines. Attention: Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at Your security is our priority.

Job Description Import Coordinator / Entry Writer – On-site | Springfield, NJ Salary: $50,000 – $75,000 (based on experience and qualifications) Schedule: Monday–Friday, 8:30 AM – 4:30 PM (35-hour work week) Remote Option: No About Us We’re a trusted mid-sized Customs Brokerage firm with over 40 years of service and a reputation for loyalty, low turnover, and personalized attention to our clients. With 16 team members across two locations, we handle a wide variety of commodities—primarily machinery and parts—and provide a collaborative, stable work environment where professionals can grow long-term. Responsibilities: • Manage the full lifecycle of Customs filings, including Release Applications and Entry Summaries, • File ISFs and track incoming import/export shipments, • Prepare Delivery Orders, Customs Forms, and customer invoices, • Handle ACH duty payment coordination and entry summary submissions, • Maintain clear communication with clients, truckers, and messengers for delivery scheduling, • Keep accurate documentation and records in compliance with U.S. Customs regulations, • Support various office and client-facing correspondence, • Provide additional support as needed across operational functions Qualifications: • Minimum of 2 years’ experience in Customs Brokerage/Entry Writing, • Familiarity with Harmonized Tariff System (HTSUS) classification, • High school diploma required; some college preferred, • Experience with Kewill / E2Open / BlueJay software preferred, • Strong organizational skills, attention to detail, and customer service mindset What We Offer: • Competitive salary based on experience, • 401(k) with company match and profit-sharing, • Medical & dental insurance (75% paid by the company), • Generous vacation & PTO policy, • A long-tenured team with a supportive, low-turnover culture

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Lab Services Specialist/ Member Support Specialist at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization What you'll need: • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment, • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • Strong written and verbal communication skills, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role, with 8 hour shifts taking place between 7:30 am-7:00 pm Monday-Friday. This role is based out of one of our office locations in New York, NY. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

Job Description Jamestown JOB DESCRIPTION POSITION/LEVEL: Assistant Property Manager, Pier 57 FLSA STATUS: Exempt DEPT/OFFICE: Property Management DATE: October 2025 REPORTS TO: General Manager Salary: $100K - $110K JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK: The Assistant Property Manager will learn the role of a Property Manager while training alongside the Property Manager and Tenant Services Coordinator supporting each in their day-to-day quest to achieve the business plan goals for the property. MINIMUM QUALIFICATIONS REQUIRED: • 2 or more years of retail oriented property management experience., • Must have experience in management of tenant and vendor relations., • Experience with property management software including MRI, Angus, Building Engines, Nexus, 3rd party insurance verification or similar systems preferred., • Construction coordination including project planning, cost control, scheduling, and risk management preferred., • Proficiency in computer applications, including Microsoft Office, is required. ESSENTIAL JOB FUNCTIONS: Administrative • Assist in meeting the day to day property management & administrative demands of the property, including but not limited to, reporting, filing, tracking, organizing information and maintaining the property management inventory and property inspections., • Manage all general property duties including vendors, email, and telephone communications., • Assist in administration of contracts (recurring and one time services)., • Coordinate property events as needed (fire drills, evacuations, marketing activations, tenant meetings)., • Maintain COI information for tenants via Building Engines. Actively Track expiration dates and coverage requirements., • Review leases and administer obligations of tenant including but not limited to operating covenants, maintenance and repair requirements, and timely rent payments., • Update emergency, tenant, internal and external team, contractor, and vendor contact lists., • Assist in the preparation and management of risk management activities., • Assist with monitoring of Work Order submissions and tenant requests. Vendor and Vendor Contract Management • Assist with developing and maintaining positive vendor and third party management company relationships., • Assist with negotiating and executing service contract agreements., • Assist in preparing and managing bid documents related to operating and capital expense projects., • Prepare and track contract agreements, work orders, purchase orders, and job cost forms for approved projects., • Manage A/P of invoices with support of Property Accounting Specialist and Tenant Services Coordinator., • Review and approve operating expense invoices; compare to service agreements, contracts, work orders and purchase orders for accuracy., • Assist vendors and contractors in setting up registration in Nexus. Financial and Budgeting • Assist in annual budget creation, reforecasts, and monthly financial variance reporting., • Collect retail tenant sales, track performance, complete monthly sales reports., • Manage the tracking, recoveries, and analysis of property utilities., • Partner with Asset Management and Leasing departments to support financial asset plan. Tenant Relations • Respond to tenant needs, ensuring that appropriate departments resolve promptly., • Coordinate tenant move-ins and move-outs., • Maintain rapport with tenants by scheduling regular formal meetings with ownership and front line staff. Special Projects • Manage special projects as assigned by Property Manager or General Manager., • Monitor and report on Property Level KPIs including foot traffic, tenant sales, dwell time. Construction Management • Familiarity with project timelines and coordination with multiple trades (architects, MEP engineers, contractors), • Coordination of material delivery, equipment relocation and disposal., • Knowledge of requisitions, site inspections, CAD drawings., • Ability to work in a small team environment, with willingness to assist other team members to achieve positive outcomes., • Maintain a willingness to learn and grow professionally., • Familiarity with CRE financial reporting software (MRI, Argus , Yardi, Nexus etc.)., • Participate in Manager-On-Call/Manager-On-Duty weekend and holiday rotation., • This is a full-time, property-level position with no remote or hybrid work schedule. The small office team necessitates all personnel work on-property to meet the daily needs of the asset and provide best in class property management to our tenants and stakeholders. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: • All computer applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat, etc.) and hardware related to performance of the essential functions of the job., • Baseline knowledge of property and building systems including but not limited to HVAC, plumbing, kitchen equipment, BMS system., • The ability to meet deadlines, prioritize and accomplish work in order of priority., • Professionally maintaining composure & effectiveness under pressure and changing conditions., • Being flexible and adaptable to changing timelines and needs., • Proofreading and editing documents., • Self-motivation and cross departmental collaboration., • Conflict management resolution., • Problem solving.

Job Description CM-COM – Job Posting Position Title: Engineering Technician Specialist – Design Standards & Technical Documentation Support Hiring Entity: CMCOM LLC Location: Jersey City, New Jersey | Hybrid (On-Site & Remote as Directed) Assignment Term: 2 Years | 40 Hours/Week Employment Type: W-2 Employee Compensation Range: $35.00 – $75.00 per hour (W-2) ABOUT CMCOM CMCOM LLC is a certified MBE/DBE/SBE Construction Management & Program Advisory firm delivering disciplined design documentation governance, capital program record control, technical standards compliance support, and confidential plan routing oversight for infrastructure owners. Specialized functions include: • Design Standards oversight, • Code review documentation routing, • Digital submissions & version authentication, • Confidential archive handling, • Workflow traceability & sealed document management The Engineering Technician Specialist will support CMCOM’s Design Standards documentation and code review oversight functions, ensuring secure handling, precise distribution, scheduling, and digital logging of all incoming and outgoing design documentation. This role requires zero-defect routing integrity, disciplined record tracking, confidentiality enforcement, and executive-level reporting. SCOPE OF WORK / RESPONSIBILITIES Under the direction of the Design Standards Unit Manager and Assistant Manager, the selected Engineering Technician Specialist will support TAA Code Review documentation workflows, sealed record processing, and secure design archive operations. Core responsibilities include: • Managing and filing all incoming and existing construction documents, ensuring proper organization, naming discipline, version tracking, and secure retention., • Serving as task leader for document control, overseeing receipt, logging, traceability, and distribution of all project documentation., • Utilizing Trimble (e-Builder), SharePoint, and CMCOM’s documentation systems to manage privileged and confidential design submissions., • Logging and transferring finalized documents to official archives in accordance with CMCOM retention protocols and digital governance standards., • Coordinating and monitoring all multi-discipline review assignments, including engineering, architectural, code compliance, fire/life safety, and structural review routing., • Maintaining a comprehensive database of all incoming and outgoing plan sets, sealed material, redlines, review cycles, and record actions., • Preparing weekly reports summarizing TAAs received, review status, assigned actions, and pending items requiring escalation., • Uploading sealed review comments, memoranda, design markups, decision files, and technical documentation into certified digital platforms. Candidates must demonstrate the following minimum competencies: • Zero-defect routing and documentation accuracy., • Confidentiality compliance under CMCOM governance., • Executive-level formatting and reporting discipline., • Predictive tracking of review cycles and deadlines., • Preservation of document lineage and metadata accuracy. CMCOM LLC enforces strict confidentiality, controlled record movement, and digital traceability of design and construction documentation. As a certified MBE/DBE/SBE, CMCOM supports equitable workforce standards, regulatory compliance, ethical contracting, and integrity-based professional practice. Company DescriptionCMCOM is a certified MBE/DBE/SBE construction management, engineering, and technology consulting firm providing owner-side support to public agencies across the New York region. We specialize in program controls, engineering systems integration, and digital transformation for clients such as the Port Authority of NY & NJ, NYC DEP, DCAS, DDC, and MTA. Our team combines construction management and advanced technology expertise to help agencies modernize infrastructure delivery and improve project transparency.CMCOM is a certified MBE/DBE/SBE construction management, engineering, and technology \r\nconsulting firm providing owner-side support to public agencies across the New York region. \r\nWe specialize in program controls, engineering systems integration, and digital transformation \r\nfor clients such as the Port Authority of NY & NJ, NYC DEP, DCAS, DDC, and MTA. \r\nOur team combines construction management and advanced technology expertise to help \r\nagencies modernize infrastructure delivery and improve project transparency.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Dental insurance, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Flexible Scheduling, • Competitive Compensation Responsibilities • Collaborate with physicians, patients, families, and healthcare staff, • Coordinate a variety of healthcare programs, • Review daily measures, • Oversee a monthly patient roster, ensuring comprehensive care for each individual, • Aiming for a patient engagement rate of 90% or higher, • Develop individualized care plans, • Educate patients on their healthcare options, • Create goals and monitor progress toward goals, • Recruit and train staffQualifications, • Previous experience as a Care Coordinator or in a similar position is preferred, • Comprehensive knowledge of Hypertension and Diabetes, • Certification as a medical assistant or higher is required (licensing required in NY and NJ), • Fluency in second language is a plus, • Strong problem-solving and organizational skills, • Ability to manage multiple projects or tasks and prioritize appropriately, • Ability to work in fast-paced situations and make sound decisions quickly, • Excellent interpersonal skills and high level of compassion, • Strong verbal and written communication skills, • Comfortable learning and using EHR platforms This is a remote position.

Job Description Title: Office Coordinator Location: New York, NY 10010 Payrate: $40/hr Hours: Part Time- Tuesday, Wednesday & Thursday 9am-3:30pm The mission of the Office Experience Coordinator is to curate an office environment and experience where our dragons can thrive. They manage the office, including greeting visitors, ensuring cleanliness and safety, and coordinating in-office events. They must be collaborative, have a customer service mindset, and can prioritize multiple tasks and projects. Responsibilities: • Manage office operations and establish yourself as the go-to person for all things office-related, • Establish a schedule and process to maintain office safety and cleanliness, meal vendor coordination, and food, supply, and equipment management., • Work with the Director of Employee Experiences on project coordination, • Order and restock snacks/office supplies, • Coordinate with utility vendors, • Occasional printing and organizing of office, • Become an essential asset to the Experience team by coordinating in-office and remote events, happy hours, team lunches, etc. for our employees, supporting our Company Value “Enjoy the Ride”., • Work in collaboration with the Executive Operations and Recruiting team to create a great candidate and visitor experience. Qualifications: • Must be on-site at the office, • Experience managing a rapidly growing office with evolving needs along with experience scheduling., • Experience with Confluence, Google Suite and project coordination preferred., • A background of budgeting and submitting expenses., • Experience with Google Calendar and Slack is a plus., • A deep passion for the happiness, success, and productivity of those around you, and in creating an environment where each team member can thrive., • Creativity in the pursuit to help others and improve the employee experience, • An energetic and friendly customer centric approach and style through hands-on support for our NYC team, • Demonstrable history of quickly and effortlessly prioritizing a wide scope of projects/tasks, • A learning mindset, growth orientation, intellectual honesty, pride in delivering the wow, and a belief in enjoying the ride (behaviors aligning with Komodo’s values) TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

Job Description🚀 Join the Future of Commerce with Whatnot! Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. We’re re-defining e-commerce by blending community, shopping, and entertainment into a community just for you. As a remote co-located team, we’re inspired by innovation and anchored in our values. With hubs in the US, UK, Germany, Ireland, and Poland, we’re building the future of online marketplaces –together. From fashion, beauty, and electronics to collectibles like trading cards, comic books, and even live plants, our live auctions have something for everyone. And we’re just getting started! As one of the fastest growing marketplaces, we’re looking for bold, forward-thinking problem solvers across all functional areas. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business, and bring people together through commerce. 💻 Role * Own scheduling logistics across all teams and time zones — ensuring interviews are confirmed accurately and both candidates and interviewers have all necessary details. * Collaborate closely with recruiters and hiring managers to manage complex scheduling, proactively flag conflicts, and communicate updates clearly and promptly. * Leverage Ashby for scheduling, tracking, and analytics — automating workflows where possible to improve efficiency and maintain a consistent candidate experience. * Track and report recruiting metrics to keep the hiring team informed and identify opportunities to optimize the recruiting process. * Drive recruiting enablement, including maintaining documentation, helping with trainings, and fielding ad hoc requests. * Build strong partnerships with recruiters and hiring managers to anticipate scheduling or process challenges and resolve them before they become blockers. * Contribute to team projects and initiatives, taking ownership and driving them to completion with minimal supervision. Team members in this role are required to be within commuting distance of our New York or San Francisco hubs and are open to in-office work. 👋 You * Experienced: You have at least 1 year of experience as a Recruiting Coordinator, ideally in a fast-paced or startup environment. * Highly organized: You balance multiple priorities with precision and always follow through on commitments. * Proactive and dependable: You anticipate needs, communicate effectively, and take initiative rather than waiting for direction. * Candidate-obsessed: You care deeply about creating a smooth, human experience for every candidate and hiring partner. * Tech-savvy: You’re comfortable using recruiting tools like Ashby — and you’re curious and resourceful when learning new systems. * Collaborative: You build trust across teams and enjoy being a helpful, reliable partner. * Growth-minded: You welcome feedback, look for ways to improve, and lean into action to make an impact. 💛 EOE Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.