Purchasing Associate
2 days ago
Mount Laurel
Job Description Why Stokes? Stokes Healthcare is a privately-owned business comprised of two divisions: Stokes Pharmacy (503A pharmacy) and Epicur Pharma (503B facility). The two divisions operate out of separate facilities in Mount Laurel, NJ, following different regulations and are guided by different principles. Stokes Pharmacy was founded in 1975. The pharmacy formulates custom prescription medicines for both humans and animals. The business has grown from a small, hometown operation in Medford, New Jersey, to a respected pharmacy serving the entire U.S., enabled by sophisticated online ordering and overnight shipping capabilities. In 2016, Stokes Healthcare built a world-class facility (which became Epicur Pharma), as a testament to the commitment to providing the highest level of quality. Adding a unique offering to the veterinary industry, Epicur Pharma is an FDA Registered 503B Outsourcing Facility, producing drugs such as Tacrolimus Eyedrops, Buprenorphine Injection and Gabapentin tablets. Epicur follows Current Good Manufacturing Practices (cGMP) which are the same rules and regulations followed by commercial manufacturers. Epicur Pharma is proud to be a pioneer in animal drug standards, offering the largest selection of manufactured drugs that are traditionally compounded. Epicur products are distributed directly to veterinary hospitals from our manufacturing facility and offered through Stokes Pharmacy for individual patient prescriptions. Stokes Healthcare has built a reputation for unwavering quality and superb service by holding fast to the founders’ commitment to traditional craftsmanship, combined with today’s most advanced knowledge and technologies. In a field where many corporate-owned pharmacies try to compete on price, Stokes has always put safety and quality first because patients’ lives depend on it. At Stokes, we offer competitive salaries and a comprehensive benefits package that includes medical, dental and vision coverage, life insurance, Health Reimbursement Account, Flexible Spending Account, 401(K) retirement savings plan with a generous employer match, a bonus program, paid holidays, vacation and personal time, and an excellent working environment. We are conveniently located in Mount Laurel, New Jersey, just minutes from Philadelphia and the NJ shore. Job Title Purchasing Associate FLSA Status Non-exempt Salary Starting at $20/hour based on experience plus twice a year bonuses Job Summary We are seeking a detail-oriented and highly organized Purchasing Associate to support the procurement of materials and supplies in a regulated manufacturing environment. This role is responsible for placing and tracking purchase orders, maintaining compliance with Good Manufacturing Practices (GMP), and working closely with vendors, QA, and production teams to ensure timely and accurate delivery of goods. Essential Duties and Responsibilities include the following. Other duties may be assigned. Purchasing & Order Management: • Generate and issue purchase orders (POs) for raw materials, packaging components, and operational supplies., • Ensure all POs comply with GMP, company policies, and approved vendor requirements., • Track and expedite orders to meet production schedules and inventory targets., • Communicate with suppliers to resolve delivery, pricing, or quality issues., • Coordinate vendor returns from initiation to completion., • Ensure suppliers are qualified and approved per internal and GMP standards., • Coordinate legal review of supplier terms and agreements., • Collect and maintain supplier documentation (COIs, MSDS, spec sheets, etc.)., • Verify and reconcile order confirmations, packing slips, and invoices., • Develop a working knowledge of the products being purchased to align purchasing with cross-departmental requirements., • Coordinate with Quality Assurance (QA) to ensure incoming materials meet specifications., • Work closely with Inventory, Warehouse, and Production teams to manage deliveries and inventory levels., • Maintain data in ERP or purchasing systems (e.g., Odoo)., • Generate procurement reports and support inventory planning activities. Required Education and Experience • Associate or Bachelor’s degree in Business, Supply Chain, or related field (preferred)., • 1–2 years of purchasing or supply chain experience, preferably in a GMP-regulated environment (e.g., pharma, biotech, food, cosmetics)., • Strong understanding of GMP principles and documentation requirements., • Experience with ERP systems (e.g., Odoo)., • Excellent attention to detail, organizational, and communication skills (written and verbal)., • Ability to work independently and cross-functionally in a fast-paced environment. Competencies • Communication Skills, • Detail Oriented, • Organizational Skills, • Problem Solving/Analysis, • Technical Capacity, • Time Management Skills Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates onsite, primarily in an office environment. This position requires the use of standard office equipment, and frequent standing and walking. Language Skills Must be able to read, write, speak and understand English fluently and have the ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Mathematical Skills Uses addition, subtraction, multiplication and the division of numbers including decimals and fractions when checking of reports, forms, records and comparable data where interpretation is required involving basic skills knowledge. Reasoning Ability Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where substantial standardization exists. Must be able to interpret instructions furnished in written, oral, and diagram or schedule form. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • May sit, stand, stoop, bend and walk intermittently during the day., • May sit or stand eight (7) to ten (10) hours per day., • Finger dexterity to operate office equipment required., • May need to lift up to fifty (20) pounds on occasion. Position Type and Expected Hours of Work This is a full-time position. Because of the nature of the business, work schedules may vary at times. Travel No travel is expected for this position. Disclaimer The above job description is intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to capture or illustrate a comprehensive list of all responsibilities, duties, and skills required of employees assigned to this job. AAP/EEO Statement Stokes Healthcare is an Equal Employment Opportunity and Affirmative Action Employer.