Payroll and Staff Administrative Specialist
5 days ago
Paris
Job Summary: We are seeking our Payroll and Staff Administrative Specialist to manage and execute payroll, as well as support HR administrative processes across France, the Netherlands, Germany, the UK, Switzerland, and Austria. This role ensures accurate and timely payroll execution, compliance with local labor regulations, and smooth employee lifecycle administration in collaboration with internal stakeholders and external service providers. Our Payroll and Staff Administrative Specialist will act in tandem with a more Junior Payroll Officer and will play an important role in sharing knowledge and mentoring. Key Responsibilities: Payroll Management • Prepare monthly payroll elements to be sent to service providers for monthly payroll calculation across all covered countries. Proven expertise in French payroll is mandatory. Knowledge of additional countries’ payroll processes is considered a plus, though not a requirement, as appropriate training and support will be offered., • Maintain strong relationships with service providers and ensure service quality and compliance with local labor laws. Ensure first-line checks every month to reconcile all needed payroll elements to ensure service providers are delivering correct payroll items for a smooth monthly production., • Perform second-line checks on payroll outputs, including payslip closures, final version validations and sending accounting information according to the Finance department responsible., • Review and analyze monthly payroll variances, providing explanations for significant or unusual changes, and coordinate with the Finance department to ensure correct payroll elements are booked., • Respond to employee queries related to payroll, taxes, and contributions in a timely and professional manner., • Manage yearly mandatory audit review with external auditors (PWC) and provide requested elements of proof., • Manage and anticipate accurate payroll information transfer with HR Controller where required., • Manage onboarding and offboarding administrative processes, ensuring timely preparation and delivery of all required documentation (working contracts, amendments, certificates, etc.).., • Maintain and update employee records in HRIS and personnel files., • Monitor and manage absences, leaves, and time-off records., • Ensure compliance with local labor laws, tax regulations, and social contributions in each country., • Prepare and submit mandatory declarations to relevant authorities., • Contribute to HR transformation initiatives, including the automation of administrative tasks and optimization of payroll processes., • Participate in the externalization of services where relevant, ensuring smooth transitions and clear documentation., • Identify and implement state-of-the-art practices to enhance efficiency, accuracy, and employee experience., • Collaborate with HR and Finance departments to streamline workflows, reduce manual interventions, and improve data quality., • Support change management efforts and share best practices across countries and teams. Key Requirements: Hard Skills: • Strong knowledge of payroll systems and labor regulations of France; any additional EU country would be considered as a plus., • Proficiency in HRIS and Microsoft Office (especially Excel)., • Excellent organizational skills and attention to detail. Soft Skills: • Strong communication skills and ability to work in a multicultural environment with the willingness to support colleagues across HR, Finance, and multiple teams., • Proactive attitude to improve processes, and actively seeks solutions, suggests improvements and drives some projects independently., • Comfortable working with numbers and identifying trends or anomalies in payroll data. Able to provide meaningful insights and explanations., • Demonstrates leadership through initiative, reliability, and the ability to lead initiatives for continuous improvement, while training and mentoring a colleague as a Senior professional. EDUCATION & EXPERIENCE • Bachelor’s degree in human resources, Finance, or a related field., • Proven experience (5+ years) in payroll and HR administration., • Foundational understanding of accounting principles to ensure accurate payroll-to-accounting reconciliations and effective collaboration with Finance departments. LANGUAGE SKILLS • Fluent English (written and spoken) is required (working language), • A good level in French would be a plus LOCATION No specific restriction amongst other EPEX office locations and an attractive hybrid work policy. Who Are We? The European Power Exchange EPEX SPOT SE operates physical short-term electricity markets in Central Western Europe, the United Kingdom, Switzerland, the Nordics and in Poland. Furthermore, EPEX SPOT newly offers local flexibility markets solution and Guarantees of Origin auctions, to foster the integration of renewable energy sources and to enhance the engagement of consumers and producers in the power market. The heart of our business is to bring together electricity supply and demand across Europe. We shape the future of the European power market by supporting decarbonization, decentralization, digitalization and contributing to the global energy transition toward a sustainable future. At EPEX SPOT, we believe in fostering a vibrant and inclusive culture where every team member can thrive. Our core values— trustful teams, innovation & agility, and customer centricity— are the foundation of everything we do. Diversity is the cornerstone of our way of working, reflected in how we face challenges and work together as unique individuals to build a stronger organization. Our DNA is embedded in continuous improvement via constructive feedback, collaboration among colleagues and transparency culture. We believe in true leadership, supporting our vision towards the energy transition, as well as the development of our People. Why join EPEX SPOT? At EPEX SPOT, you'll be part of a passionate, talented, and international team dedicated to shaping the future of the European power market. Our offices and inclusive workplaces throughout Europe celebrate diversity and support our employees to unfold their full potential. We offer a decentralized working system with an appealing Home Office and Hybrid Working setup, serving individuals’ self-determination of working conditions. Our goal-oriented, trustworthy, and flexible approach, given our multicultural environment, allows our employees’ to find a suited work-life balance. We strive for leadership development and provide the right support through an active and modern remote and hybrid teamwork. We provide numerous career opportunities within the company and within EEX Group, granting a platform for continuous growth that puts you in the driver’s seat of your career. We are proud of our commitment to gender equality, demonstrated by our strong performance in the ___. Our HR strategy focuses on our People and Organization, enhancing both motivation and employability, while equally developing individuals’ skills. Join us at EPEX SPOT and become part of a forward-thinking company where your contributions will make a significant impact, for the energy transition as well as for your career! Discover more about us and explore career opportunities at ___ Benefits of working with Us: • Hybrid Working Conditions: We offer you the flexibility of working from home or other locations for the best possible work-life balance., • Working Environment: We offer the right conditions with a caring professional environment and the possibility to take volunteering time-off; we offer great office space, including gym facilities; we have an international environment with 25+ nationalities., • Training Opportunities: We invest in your continuous development with a dedicated annual training budget to enhance your skills through various upskilling programs and initiatives., • Career Path: We support your career aspirations with clear pathways for advancement within the company and the EEX Group., • Internal Mobility: We offer and support the possibility to explore new roles within the company to expand your skills and experience., • Leadership Journey: We promote a culture of recognition and reward with the EPEX SPOT leadership journey that encourages everyone’s progression and development.
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