Quality and Complaints Manager
hace 5 días
London
About Toynbee Hall Based in the East End of London since 1884, Toynbee Hall is a charity working alongside people facing poverty, injustice, and inequality to build a fairer East London. We provide vital advice and support, working in partnership to tackle unfairness and ensure everyone has an equal chance to thrive. Job purpose To act as the organisation’s lead professional for complaint handling and quality improvement across all Advice Services. To ensure the effective resolution of client complaints by maintaining expert knowledge of regulated advice and delivering excellent customer service. Provide regulatory insights in team discussions on MHCBS and Regulation 17 creditor challenges. Analyse complaint trends and produce reports to establish consistent processes that enhance service quality, accountability, learning, and continuous improvement. To support the Head of Quality and Compliance in ensuring Toynbee Hall’s advice services remain fully compliant with FCA, MaPS, and internal quality standards. Key Responsibilities Complaints and Challenge Management • Lead the end-to-end management of all client complaints, overseeing first-stage advice service resolutions and directly managing escalated complaints, while contributing regulatory insight to team discussions on MHCBS and Regulation 17 creditor challenges., • Ensure timely, accurate, and fair resolution in accordance with FCA and MaPS complaint-handling procedures., • Act as the organisational escalation point for complex or high-risk advice-related complaints, including cases involving direct client or creditor challenges under MHCBS and Regulation 17, • Liaise with external stakeholders, creditors, and partners to resolve disputes and maintain strong working relationships., • Work with the Head of Quality and Compliance to monitor compliance with regulatory frameworks and internal policies., • Conduct audits and case reviews to identify trends, risks, and opportunities for improvement., • Support the design and implementation of quality-improvement plans, policies, and tools., • Translate insights from complaints and audits into practical service improvements., • Collaborate with Advice Managers and Coordinators to integrate learning into casework and training., • Support staff training and development on complaint handling, communication, and quality assurance., • Proactively maintain and develop knowledge of regulations, legislation, and best practice across all advice areas by engaging in relevant training, continuous learning, and professional development., • Ensure complaint handling and quality monitoring comply with FCA MaPS and advice quality standards., • Support preparation for audits, funder reviews, and regulatory inspections., • Adhere to Toynbee Hall’s policies and procedures, including safeguarding and data protection., • Promote equality, inclusion, and accessibility across all aspects of the service., • Demonstrate financial efficiency and value for money. Essential Criteria Experience and Knowledge • Hold a valid Money and. Pension Service accredited qualification in debt advice, • A minimum of two years’ full time (2,220 hours) or equivalent part-time experience of delivering debt advice, • Demonstrates a strong understanding of advice areas, with particular expertise in FCA regulations, MaPS quality frameworks, and the Mental Health Crisis Breathing Space Regulation, • Significant experience managing complaints and quality processes within a regulated advice, • Proven experience in complaint resolution, creditor negotiation, and stakeholder management., • Ability to analyse complex cases and identify systemic issues or risks., • Excellent communication and influencing skills at all levels., • Strong analytical, reporting, and decision-making ability., • Ability to manage competing priorities and meet tight deadlines., • Confidence handling sensitive and confidential information with integrity., • High level of IT literacy, including CRM or case management systems., • Ability to work independently and proactively without supervision., • High level of professionalism and integrity., • Committed to fairness, impartiality, transparency, and accountability., • Calm, and solutions-focused under pressure, adopting a “find a solution, no blame” attitude., • Collaborative and empathetic approach when dealing with clients and colleagues., • Previous management or supervisory experience in a debt advice or compliance setting., • Experience designing or delivering training on quality, complaints, or compliance., • Knowledge of data-protection legislation and its implications for complaint management., • Ability to build and maintain positive relationships with all staff members., • Excellent written and verbal communication skills., • Competence in handling sensitive information with discretion and maintaining confidentiality. Our Benefits Package Annual Leave • 25 days of annual leave, plus 3 additional days for our Christmas shutdown (on top of bank holidays)., • After 2 years: +3 extra days of leave., • After 3 years: +1 additional day., • Enhanced Sick Pay for peace of mind during illness, • Enhanced Maternity & Paternity Leave to support growing families, • Employee Eyecare Vouchers to support your vision health, • Employee Assistance Programme for free, confidential advice and support, • Mental Health First Aid to ensure workplace well-being, • Tenancy Deposit Scheme to help secure your home, • Interest-Free Season Ticket Loan for cost-effective commuting, • Cycle to Work Scheme to promote a healthier, greener way to travel, • Charity Mentoring Network to support professional development and networking, • Westfield Health Cash Plan, • Perk Box