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Duties and responsibilities: • Supervise and manage office staff, fostering a collaborative team environment., • Maintain accurate records of company documents, employee files, and operational data, • Assist in the preparation and management of the office budget, monitoring expenses and ensuring cost-effectiveness., • Oversee invoicing processes, ensuring timely billing and payment collection from clients., • Coordinate payroll processing and ensure compliance with relevant regulations., • Assist in the recruitment, on boarding, and training of new employees., • Ensure a smooth post-sale process (titlework, registration, loan processing)., • Ensure all sales and finance contracts are completed accurately and legally., • Oversee vehicle maintenance schedules, ensuring compliance with safety regulations and company policies., • Liaise with suppliers and vendors to negotiate contracts and manage service agreements., • Serve as a point of contact for clients, addressing inquiries and providing information about services., • Maintain records of vehicle inventory, sales, and trade-ins., • Coordinate with IT support to ensure that office technology and systems are functioning properly., • Process deals, titles, and vehicle registrations accurately., • Address any operational issues that arise and implement solutions to improve processes., • Ensure the company adheres to industry regulations and safety standards. Skills and responsibilities: • Strong verbal and written communication skills, • Capability to lead and motivate a team, fostering a positive work environment., • Understanding budgeting, invoicing, and financial reporting to effectively manage office expenses., • Proficiency in managing time efficiently to meet deadlines and handle various responsibilities., • Familiarity with office management software, spreadsheets, and other relevant technology., • Ability to negotiate contracts and service agreements with vendors and suppliers., • A relevant bachelor’s or master’s degree

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