JOB TODAY logo

Document specialist jobs in LondonCreate job alerts

Are you a business? Hire document specialist candidates in London

  • People Administration & Payroll Manager
    People Administration & Payroll Manager
    3 days ago
    £38000–£42000 yearly
    Full-time
    Bankside, Southwark

    Inspired by: People Director We're looking for a People Administration Payroll Manager who thrives working in detail, has expert HR knowledge and wants to get stuck into the data to support our People function thrive. The Role You will be responsible for running a payroll of 500+ team members, working with and managing our external Payroll provider to ensure a smooth process for both salaried and hourly team, provide accurate reporting on people across multiple data points and provide efficient HR administrative support to the People Team As part of the People Team you will share our passion for people and for ensuring every process is adhered to, using the lens of data to support our decision making, meticulously in detail and a lover of Excel. You are action orientated, task focused and ticking tasks off your list. We expect you to be curious, diligent, thirsty for knowledge, fast paced and adaptable. We Expect You To: Manage and process payroll end to end, ensuring processes are efficient, robust, and accurate with no detail left unchecked including monthly tronc breakdowns and payments Manage all joiners, moves, and leavers from both a payroll and administrative perspective Handle SSP, SMP, PAYE, NI payments and reconciliations across the business Uphold and maintain the relationship with the pension provider Complete year-end processes including P11Ds Respond to all payroll queries in a timely manner Generate reporting and narrative on TRONC, pay bandings, and other key data points Collaborate with the finance team on monthly payroll journals balance sheets Be an expert in Right to Work legislation, supporting the Talent Engagement team to ensure 100% compliance Manage all people-related documentation including HR policies, contracts, job descriptions, and other administrative materials, ensuring they are up to date, compliant with current employment law, and distributed as required Own and maintain the Workforce Management platform working in collaboration with Operations, Talent Systems Support and execute projects set out by the People Director including Gender Pay Gap reporting and HR legislation research -- ensuring we are a fully compliant employer Create and maintain emails for new starters, joiners, and leavers, including management of email groups, signatures, and system logins Ensure laptops are tagged and logged, keeping track of who is using what equipment Email employees' pension auto-enrolment letters and manage the opt-out process, ensuring correct documentation and follow-up Draft and manage all disciplinary documentation templates, working with stakeholders across the group to ensure due process is followed Assist with all salary sacrifice benefits Liaise with and guide management teams through PDS submissions, ensuring all data supplied is accurate Maintain holiday entitlement records and generate leave balance reports to support holiday planning Draft, email, and post formal employee letters such as contract variations, welfare meetings, disciplinary invites, pay increases, and proof of employment Provide references for leavers upon request Generate HR metrics and reports including headcount, turnover, and absence data to support business insights Who You'll Be A Payroll specialist with 2 years' experience running both salaried hourly Payroll structures Someone who loves living in detail English literate -- proficient in letter policy writing Adaptable, with the ability to move at pace whilst maintaining strong attention to detail Proficient in Excel, analytics reporting Be able to demonstrate a proactive working style and someone who moves through a task list efficiently An independent worker, with a diligent and solution-based approach Reliable, someone who shows up who the team and is happy to jump in and support utilising all opportunities to learn Proactive about driving change and implementing process improvements The ability to notice and interpret details without explicit guidance Implementation of a system project work desirable Benefits \& Best Bits Vitality Package: Dental, Optical and Health insurance. Gym membership discounts + other rewards Self Space: Free Therapy through Self Space. Accessible to anyone who works for Incipio Hugely exciting career development, with opportunities to grow and expand in this role as the business grows 10% Bonus capacity paid annually Company awards and events Sickness Compassionate Pay Incentive trips (Think Wine trips to Portugal and Ski Trips to France) Enhanced Maternity, Paternity and Adoption leave Incipio FC + Seasonal Socials 50% discount for food and drink in all our venues Length in service; earn additional holiday after 2 years continuous service Incipio \& Inclusivity We're all about celebrating individuality inclusivity. At Incipio, we believe diverse teams make the best teams. That's why we welcome applications from all backgrounds, experiences, and perspectives; regardless of race, gender, age, disability, religion, sexual orientation, or anything else that makes you uniquely you. If you need any adjustments during the application process, just let us know. We've got you!

    No experience
    Easy apply
  • Career Opportunities at Red Construction Group Ltd
    Career Opportunities at Red Construction Group Ltd
    8 days ago
    Full-time
    London

    Location: London & Various UK Project Sites Head Office: Dunstan House, St Cross St, Farringdon, London EC1N 8XA Join Our Growing Team Red Construction Group Ltd is a leading main contractor delivering high-quality residential, commercial, and mixed-use developments across the United Kingdom. Due to continued expansion and a strong project pipeline, we are seeking experienced, motivated, and professional individuals across multiple disciplines to join our London division and nationwide project teams. We invite applications for the following positions: 🏗️ Site & Project Management Roles Construction Director Project Director Project Manager Contracts Manager Site Manager Assistant Site Manager Site Supervisor Clerk of Works Works Manager 📐 Commercial & Cost Management Commercial Manager Quantity Surveyor Senior Quantity Surveyor Assistant Quantity Surveyor Estimator Cost Manager Procurement Manager Bid Manager / Tender Manager 🏢 Design & Technical Roles Design Manager Architect Architectural Technologist Structural Engineer Civil Engineer Building Services Engineer (M&E Engineer) CAD Technician BIM Manager / BIM Coordinator 👷 On-Site Trade & Skilled Roles General Operative / Labourer Bricklayer Carpenter / Joiner Electrician Plumber Groundworker Plant Operator Steel Fixer Painter & Decorator Roofer Scaffolder 🛡️ Health, Safety & Compliance Health & Safety Manager HSE Advisor Environmental Manager Quality Assurance (QA) Manager Compliance Officer Fire Safety Officer 📊 Planning & Support Roles Planning Manager Construction Planner Document Controller Scheduler Logistics Manager Office Manager HR Manager Finance Manager Accounts Administrator 🏘️ Specialist Roles Facade Engineer Temporary Works Coordinator Geotechnical Engineer Highways Engineer Utilities Coordinator Facilities Manager Building Control Surveyor Candidate Requirements Relevant academic and/or professional qualifications (where applicable) Proven experience within the UK construction sector Strong communication and organisational skills Commitment to quality, safety, and programme delivery Valid right to work in the United Kingdom What We Offer Competitive salary packages Career progression opportunities Ongoing professional development Dynamic and collaborative working environment Involvement in high-profile London and UK-wide projects Tony O'Farrell Divisional Director – London Red Construction Group Ltd Dunstan House, St Cross St Farringdon London EC1N 8XA United Kingdom

    Easy apply
  • Chef / Cook
    Chef / Cook
    1 month ago
    £2350 monthly
    Full-time
    London

    Sandwich Chef & Menu Development Specialist – Coffee Shops (2 Locations) We are looking for an experienced Sandwich Chef & Menu Development Specialist to help us build and standardise our in-house sandwich offering across our two coffee stores. This is a hands-on role at the beginning, combined with product development and staff training. The successful candidate will take ownership of creating a small, high-quality sandwich menu and setting up the preparation system so our baristas can continue production independently. Key Responsibilities • Visit both store locations before opening hours to prepare fresh sandwiches daily during the initial phase, • Develop 6–7 strong sandwich recipes suitable for a busy coffee shop environment, • Source and recommend quality ingredients and suppliers with good cost efficiency, • Create standardised recipes, portions, and product codes, • Set up preparation methods and workflow for consistency and speed, • Train our baristas and team members to produce the sandwiches to the same standard, • Help optimise food cost, shelf life, and waste control Requirements • Proven experience as a sandwich chef, café chef, or food development chef, • Experience with menu development and recipe standardisation, • Good knowledge of ingredient sourcing and cost control, • Ability to organise and document preparation processes, • Comfortable training non-chef staff, • Reliable, practical, and quality-focused Role Type Project-based or short-term contract with potential for ongoing collaboration. About Us: Coffee Island is a cozy and vibrant coffee shop dedicated to providing our customers with freshly brewed coffee, delightful pastries, and delicious sandwiches. We take pride in creating a welcoming atmosphere where our guests can enjoy high-quality food and beverages.

    Immediate start!
    Easy apply
  • Senior Occupational Therapist (Band 6)
    Senior Occupational Therapist (Band 6)
    1 month ago
    £38682–£46580 yearly
    Full-time
    London

    Location: North West London – Private Hospital Setting Hours: 37.5 hours per week, permanent Reports to: Therapy Lead Role Overview This is an excellent opportunity for an experienced Occupational Therapist to join a well-established multidisciplinary therapies department within a leading independent hospital. You will provide high-quality assessment and treatment to inpatients and outpatients, including those with complex needs, and contribute to the continued development of therapy services. Key Responsibilities • Manage an independent caseload of inpatients and outpatients, prioritising effectively and delivering evidence-based occupational therapy interventions., • Undertake detailed functional assessments, plan and implement tailored treatment programmes, and support discharge planning within the MDT., • Provide specialist advice to patients, carers, and colleagues., • Contribute to clinical governance, audit, and service improvement initiatives., • Supervise junior staff and support students or assistants as required., • Maintain accurate patient records and documentation in accordance with HCPC standards., • Participate in regular CPD, appraisal, and professional supervision. Person Specification Qualifications: • BSc (Hons) in Occupational Therapy or equivalent, • HCPC registration as an Occupational Therapist, • Evidence of ongoing professional development Experience: • Demonstrable post-qualification experience in acute or rehabilitation settings, • Competence in assessment and management of complex patients, • Experience in both inpatient and outpatient therapy desirable Skills: • Excellent communication and interpersonal skills, • Ability to prioritise and manage own workload, • Good IT and documentation skills, • Commitment to high standards of patient care and teamwork Additional Information You’ll join a supportive and collaborative therapy department with access to regular CPD opportunities, a structured supervision programme, and career development within an expanding private healthcare provider.

    Immediate start!
    Easy apply
  • Support Worker
    Support Worker
    2 months ago
    £12.21 hourly
    Full-time
    Uxbridge

    Job Purpose To provide high-quality learning, personal and wellbeing support to adults with learning disabilities and additional needs. The post holder will support service users to access education, community activities and life-skills programmes, promoting independence, dignity, inclusion, and positive outcomes in line with the Centre’s ethos, vision, and values. Ethos, Vision, and Values The post holder will: • Demonstrate and promote the Centre’s ethos, vision, and values, • Maintain a strong belief that students can and do achieve, • Respect service users as individual adults with rights, dignity, and autonomy, • Promote equality, diversity, and inclusive practice, • Act as a positive role model at all times Main Duties and Responsibilities Teaching and Learning Support • Engage with service users during lessons and break times, promoting independence and communication, • Follow guidance from the Class Lecturer and Senior Teaching Aide to reinforce learning and support individual targets and destinations, • Prepare learning environments for internal and external activities, ensuring resources are available and cleared appropriately, • Create learning resources under guidance using Microsoft Office 365 and specialist software following training, • Encourage progression towards employment, community participation and independent living, • Promote self-reliance, self-regulation, and increased self-esteem, • Support a wide range of curriculum activities, including community-based learning, swimming, sports, and trampolining., • Promote the use of ICT in learning, including tablets (iPads) and internal systems, • Following training, support the consistent use of hi-tech communication aids and assistive technology, • Record service users progress using written observations, photographs, and videos, contributing to ongoing and end-of-term evaluations, • Support basic skills programmes for individuals and small groups, including in community settings, • Provide physical support where required, including mobility, wheelchair use, personal and intimate care and responding to emergencies Positive Behaviour Support • Support service users with a range of needs, including behaviours of concern, • Understand, implement, and contribute to Personal Support Plans (PSPs), • Collect, record, and share relevant data as requested, • Support participation in meaningful activities by:, • Ensuring at least one activity is always available, • Encouraging participation in essential but less preferred tasks using motivation and rewards, • Introducing new activities to broaden choice, • Supporting skill development for increased independence, • Maintaining a balanced and varied programme of activities Safe, Consistent and Predictable Environments • Use strategies such as visual timetables and social stories, • Support structured routines and informed choices, • Identify and reduce environmental factors that may contribute to challenging behaviour, • Support service users to cope with unfamiliar or challenging environments Nursing, Medical and Personal Care • Support service users’ health and wellbeing by following individual care and medical plans, • Undertake basic first aid and administer PRN medication (e.g., EpiPen) following training, • Provide personal and intimate care with dignity, respect, and sensitivity Therapy and Physical Support • Support manual handling needs in line with individual guidelines, including walking support, wheelchair use and hoists, • Implement individual programmes under guidance from the Integrated Services Team, including:, • Communication guidelines, • Eating and drinking plans (following training and sign-off), • Physiotherapy programmes, • Contribute to multi-disciplinary discussions regarding service users progress and provision Safeguarding, Compliance and Professional Responsibilities • Safeguard and promote the welfare of all service users and report concerns in line with safeguarding procedures, • Follow key documentation including Risk Assessments, Care Plans, PSPs, and Behaviour Support Plans, • Adhere to Health and Safety policies at all times, • Participate in training and professional development, • Promote and follow all Centre policies, including Safeguarding, Equality & Diversity and Health & Safety, • Work flexibly, • Undertake other duties of a similar nature as required by the principal

    Immediate start!
    No experience
    Easy apply
  • ELECTRIC & HYBRID VEHICLE TECHNICIAN MECHANIC
    ELECTRIC & HYBRID VEHICLE TECHNICIAN MECHANIC
    2 months ago
    £35000–£40000 yearly
    Full-time
    Sutton

    The Electric & Hybrid Vehicle Mechanic is responsible for diagnosing, servicing, maintaining, and repairing electric vehicles (EVs) and hybrid electric vehicles (HEVs). This role requires specialized knowledge of high-voltage electrical systems, battery technology, power electronics, and advanced diagnostic tools while ensuring compliance with safety and environmental standards. Key Responsibilities • Diagnose faults in electric and hybrid vehicle systems, including high-voltage batteries, inverters, motors, and charging systems, • Perform routine maintenance and scheduled servicing on EVs and HEVs, • Repair or replace electrical, electronic, and mechanical components, • Conduct battery health checks, repairs, replacements, and thermal management system servicing, • Use manufacturer diagnostic software and tools to identify and resolve issues, • Ensure safe handling of high-voltage systems and follow lock-out/tag-out procedures, • Test vehicles post-repair to ensure optimal performance and safety, • Maintain accurate service records and documentation, • Stay up to date with evolving EV and hybrid technologies and manufacturer updates, • Comply with workplace safety, environmental, and quality standards Required Skills & Competencies • Strong understanding of electric and hybrid vehicle architecture, • Knowledge of high-voltage safety procedures, • Proficiency in diagnostic equipment and software, • Ability to read wiring diagrams and technical manuals, • Strong problem-solving and analytical skills, • Attention to detail and commitment to safety, • Good communication and teamwork skills Qualifications & Experience • Diploma or Certification in Automotive Technology, Electrical Engineering, or EV Technology, • EV/Hybrid Vehicle Technician Certification (preferred), • Minimum 2–5 years experience in automotive repair, with EV or hybrid exposure preferred, • Valid driver’s license Physical & Safety Requirements • Ability to work with high-voltage systems using protective equipment, • Ability to stand for extended periods and lift automotive components, • Strict adherence to electrical safety and PPE requirements Work Environment • Automotive workshop or service centre, • Exposure to electrical systems, tools, and diagnostic equipment, • May require working weekends or overtime based on service demands Career Development Opportunities • Advanced EV diagnostics specialist, • Workshop supervisor or technical trainer, • EV systems engineer or field service technician

    Immediate start!
    Easy apply