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Job Title: Executive Assistant & Operations Support Salary: £30,000 – £35,000 FTE (this will be pro rata) Hours: Monday to Friday, 9:00am – 3:00pm Location: Hybrid (2–3 days in the office – aligned with CEO’s schedule, which may vary week to week) The Role We are seeking a highly organised and proactive Executive Assistant to work closely with the CEO in a pivotal, high-trust role. Acting as a true right-hand support, you will play a key part in ensuring priorities are managed effectively, decisions are implemented, and the business operates in a structured and forward-moving way. This is a varied position combining executive support with broader operational, administrative, and coordination responsibilities across the business. Key Responsibilities Executive Assistant Support • Full management of the CEO’s diary, inbox, and priorities, • Act as a gatekeeper, ensuring time is aligned with business needs, • Draft and respond to communications on behalf of the CEO, • Prepare meeting packs, agendas, and documents, • Attend meetings, take minutes, and track actions through to completion, • Follow up on delegated actions to ensure accountability, • Coordinate UK and international travel, itineraries, and logistics, • Support client and stakeholder communication, • Handle confidential information with discretion Business Operations & Administration • Provide structured administrative support across the business, • Maintain accurate records, documentation, and compliance tracking, • Support finance processes (invoicing, payroll data, account coordination), • Assist with HR administration including onboarding and recruitment coordination, • Prepare reports, documents, and presentations, • Organise internal meetings, training, and team initiatives, • Contribute to process improvements and business organisation Project & Priority Management • Support tracking of key projects and business priorities, • Maintain visibility of deadlines and deliverables, • Proactively follow up with stakeholders to ensure progress, • Help drive structure, momentum, and completion across initiatives, • Provide support in planning and decision-making Light Marketing Coordination • Provide occasional support with marketing coordination, • Assist with content planning or scheduling updates, • Liaise with external marketing partners where required, • Ensure actions from marketing meetings are followed through Please note: this is a support function and not a core marketing role. What We’re Looking For Proven experience as an Executive Assistant, PA, or in a senior administrative role Exceptional organisational skills and attention to detail Strong communication skills, both written and verbal Confident working with senior stakeholders and representing leadership Proactive, solutions-focused, and able to use initiative Comfortable managing multiple priorities in a fast-paced environment High level of discretion and professionalism Strong IT skills and ability to produce high-quality documentation The Opportunity This is an exciting opportunity to become a trusted partner to the CEO, with real visibility across the business. You will play a key role in shaping day-to-day operations, bringing structure, clarity, and momentum to both strategic and operational activities. For the right person, this is a role where you can truly make an impact—not just provide support. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request