Company Secretary
5 days ago
City of London
Job Title: Company Secretary Location: London Job Type: Full-time (3 Days in the office) A leading Retail Investment Trust is seeking an experienced Company Secretary to strengthen governance, support the Board and its Committees, and oversee statutory and regulatory compliance across a diverse group structure. This role offers significant exposure to Directors, senior stakeholders and external partners, and plays a key part in maintaining high corporate governance standards. Key Responsibilities Board & Committee Support • Coordinate Board and Committee meetings, including agendas, papers, minutes, and follow-up actions., • Maintain the Board’s Schedule of Matters Reserved and keep governance documentation up to date., • Prepare quarterly Secretary’s Reports on governance and regulatory changes., • Provide secretariat support to the Audit, Remuneration and Nomination Committees. Corporate Governance & Director Support • Maintain registers of Directors’ interests, shareholdings, time commitments and skills matrices., • Arrange Director training and briefings on regulatory developments., • Support Board succession planning and annual Board evaluation processes. Annual Reporting & Disclosures • Contribute to governance sections of the Annual Report, including Committee reports, Directors’ Report and s172 disclosures., • Coordinate Companies House filings, signature collation and shareholder communications., • Review and maintain required governance information on the company website. Shareholder & AGM Administration • Manage all preparations for the AGM, including Notice drafting, proxy processes, and minuting the meeting., • Liaise with registrars, proxy advisers and shareholders on governance and voting matters., • Support dividend processes, share issues and Scrip Dividend programmes. Regulatory Compliance (MAR) • Manage PDMR and insider lists, dealing approvals and close period notifications., • Prepare and submit regulatory disclosures to the market and FCA. Statutory & Entity Management • Maintain statutory books for UK entities and ensure compliance with Companies Act requirements., • Oversee confirmation statements, director changes and statutory filings., • Support entity lifecycle events including incorporations, restructures and dissolutions., • Update and manage the Group structure chart. Joint Ventures & General Governance • Attend and minute JV Board meetings and support statutory approvals., • Oversee governance policies (e.g., anti-bribery, whistleblowing) and monitor regulatory developments., • Handle KYC enquiries, LEI renewals, trademark renewals, and other governance administration. Essential Qualifications & Experience • ICSA/CGI qualification., • Minimum 5 years’ experience in a company secretarial or governance role., • Strong experience supporting Boards and Committees., • Excellent organisational skills and stakeholder management ability., • Solid understanding of company law, governance frameworks and MAR obligations. Desirable • Experience with entity management platforms., • Background in investment management, real estate or related sectors.