Customer Service Officer
3 days ago
Sunbury-On-Thames
Customer Service Specialist – EMEA – Sunbury On Thames Role Type: B2B Customer Service / Order Management This is a key customer-facing role responsible for managing the full Order-to-Cash process for B2B customers, including hospitals, clinics, and specialist distributors. The position combines operational excellence with customer consultation, ensuring timely delivery of medical products while maintaining strict compliance with regulatory requirements, including Medical Device Regulation (MDR). Key Responsibilities Quotation Management & Calculation • Prepare and enter quotations in the ERP system for consumables, spare parts, capital equipment, and repair cost estimates, • Ensure pricing accuracy in line with complex framework agreements, • Receive and accurately enter customer orders via EDI, email, fax, and phone, • Carry out availability checks (ATP) and manage backorders proactively, • Coordinate express and same-day deliveries for urgent requirements, • Provide first-level product support, including identifying successor products and suitable alternatives, • Advise customers on ordering processes and logistics to improve efficiency and reduce errors, • Identify additional customer needs and offer relevant accessories, • Record, classify, and process complaints, returns (RMA), and service issues, • Maintain accurate batch and serial number traceability within the ERP system, • Support quality activities relating to incident documentation and product recalls, • Verify customer certification and delivery eligibility prior to order processing Requirements Profile Education & Experience • Completed commercial training or a comparable qualification within the healthcare sector, • Strong ERP system experience across orders, quotations, billing, and returns (e.g. SAP, NetSuite), • Business-fluent German and good English language skills, • Confident user of MS Office, particularly Excel, • High level of accuracy and attention to detail, • Calm, solution-focused approach under time pressure, • Strong communication skills with both customers and internal stakeholders, • Order accuracy and reduction of returns, • Phone and email service levels, • Quote-to-order conversion rate, • Effective backlog and availability management