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Bid Executive (Coordinator/Administrator) Location: Flexible, hybrid working position (mostly remote, quarterly hub day attendance) | Business Area: Commercial Sales | Salary Details: Up to £34,000 p/a depending on experience Chess is seeking a proactive and driven Bid Executive to join our high-performing team, reporting directly to the Head of Bids. As an integral part of our dynamic Sales function, you will collaborate closely with colleagues across the business, as well as with vendors and customers. We foster a culture of ownership and continuous learning, where every team member is empowered to contribute to our growth and supported in their personal development. This is a pivotal role within Chess, offering the opportunity to make a real impact while working alongside experienced professionals in a supportive environment. “a great place to work, a great place to be a customer” Responsibilities, not limited to: Bid Coordination: • Provide daily administrative support to ensure smooth and efficient bid submissions., • Contribute to the continuous improvement of team tools, templates, and processes., • Set up folders, trackers, and templates for new bid opportunities., • Assist in coordinating and managing the end-to-end bid process., • Support the identification and development of high-quality, timely, and competitive bids., • Review and refine pre-written content to ensure relevance and quality., • Check and validate responses from key stakeholders, including Sales, Technical, Commercial, and Delivery teams., • Submit Management Information (MI) data for frameworks as required., • Maintain and update bid libraries across all group companies, including CVs, case studies, policies, accreditations, and references., • Track updates, manage version control, and ensure consistency across all bid materials., • Provide post-submission support, including facilitating win/loss reviews and lessons learned., • Assist in the preparation and delivery of bid presentations., • Support workload planning, bid forecasting, and tracking/reporting of costs and win/loss outcomes., • Organise bid documentation, including RFPs (Requests for Proposals), RFIs (Requests for Information), and RFQs (Requests for Quotations)., • Ensure all bid documents are completed accurately and submitted within deadlines. Presentation & Submission Support: • Support the team in developing mid and post-tender presentations., • Format and structure slides in line with brand guidelines., • Assist in coordinating content and presentation prep. Internal Coordination: • Liaise with internal departments—including Sales, Marketing, Finance, and Technical teams—to gather information and resources for bid submissions., • Coordinate meetings and discussions with relevant stakeholders to review bid requirements and shape bid strategies., • Communicate bid timelines, requirements, and expectations clearly to internal teams., • Conduct research via relevant portals to identify new bid opportunities., • Research potential customers, competitors, and market trends to inform and support bid strategies., • Analyse bid documentation to identify key deliverables, compliance criteria, and technical requirements., • Assist in the development of bid strategy documents, including SWOT analyses. Documentation Management: • Prepare and format bid documents, ensuring consistency and compliance with brand guidelines., • Review and edit bid content for clarity, accuracy, and compliance with customer requirements., • Maintain accurate records of bid submissions, including tracking versions and revisions. Quality Assurance: • Perform quality checks on bid documents to ensure they meet customer expectations and comply with all necessary requirements., • Coordinate with subject matter experts to review technical content and ensure accuracy., • Identify and address any issues or discrepancies in bid submissions. The Candidate: • Extensive experience in a Bid Executive or Bid Management role, with a strong track record in handling both tenders and frameworks., • Demonstrated time management and organisational skills, with the ability to manage multiple deadlines and priorities effectively., • Proven ability to collaborate within cross-functional teams and contribute positively to a team-oriented environment., • Strong interpersonal skills, promoting engagement, collaboration, and knowledge sharing across teams., • Capable of working independently using own initiative, while also thriving in a team setting. Essential skills: • Excellent written and verbal communication skills, with attention to detail., • Proven Proficiency in Microsoft Office suite (Outlook Word, Excel, PowerPoint) Additional information: • This position may require some flexibility in working hours to meet bid deadlines. Why join Chess? Chess is one of the UK's leading independent and trusted technology service providers, employing over 360 skilled people across the UK, supporting over 21,000 UK businesses. Diversity, equality, and inclusion is at the heart of our Chess culture, and we are passionate about our One Team spirit. We're extremely proud that our people voted us No.1 in 'The 100 Best Companies to Work for' list 2018, and we continue to celebrate more than 14 years in the top 100. Our continued focus on growth creates opportunity for everyone to progress their career, to develop knowledge and skills, to gain reward and recognition and to maximise their potential. The growth and success of our people ensures the growth and success of our business. We believe that “if you’re not growing, we’re not growing”. Salary details: Up to £34,000 per annum depending on experience. Your Benefits at Chess ICT At Chess, we’re committed to supporting your health, wellbeing, and career growth. Here’s what you can look forward to as part of our team: Health & Wellbeing • UK Healthcare (opt-in): Enjoy access to private healthcare support—free after 1 year of service., • Everyday healthcare support: Eye tests, flu jabs, and on-site health screenings., • Mental health support: Be supported by our designated, trained Mental Health First Aiders., • Wellbeing Day: Take a day for yourself after 1 year of service., • Half-Day Fridays: Start your weekend early!, • Hybrid Working Support: Receive an allowance towards a desk and chair for your home office., • Holiday allowance: 20 days paid holiday (increasing to 24 with service), plus public holidays., • Buy & Sell Holidays Scheme: Flexibility to buy or sell up to 5 holidays twice a year, along with the option to carry 5 unused holidays for the next year. Rewards & Recognition • Perkbox access: Enjoy hundreds of discounts on shopping, travel, fitness, and more., • Loyalty Point Scheme: Earn points from your second year to unlock enhanced benefits and rewards., • Charity support: We’ll match your annual charity donation up to £100, with payroll giving options available., • Recognition Platform: Celebrate your achievements and milestones with us., • Stay Connected: EE SIM Offers for you and your loved ones., • £1000 Referral Bonus: Get rewarded for recruiting successful talent! Career Growth & Culture • Learn 2 Earn Scheme: Bespoke development opportunities to boost your salary., • Team engagement events: From socials to celebrations, we love coming together., • A collaborative culture: We value tenacity, creativity, and teamwork., • Bespoke Development: Custom-fit onboarding and leadership-led training, built to elevate your journey., • Culture & Inclusion Reps: Our people volunteer as ambassadors for sustainability, inclusion, and community. Want to make a difference? Join in! Hours: A standard week is 37½ Monday to Friday. At Chess we offer many flexible working options, and we have both full-time and part-time working hours available. Chess pride themselves on being an inclusive employer, so if you want to find out more about our flexible working arrangements this can be discussed with your application. Working location: Flexible, hybrid-working position. Allowing you to enjoy the flexibility of working from home whilst also having the option to work from one of our many local hubs spread throughout the UK. Ad-hoc travel to offices within the group and other locations may be required on occasion. Is Chess the place for you? If you are looking for a career that brings exciting challenges and opportunities, then Chess is the place for you. Please email your CV and covering letter to our Recruitment Department at: . Upon submission of your completed application to Chess, either through direct application or speculative, you hereby agree to the processing of your personal information as per the guidelines set out within our Privacy Policy and to allow for the seamless and secure processing of your information throughout Chess’s recruitment and hiring practices.

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