Team secretary jobs in United Kingdom

Company Secretary Birmingham, Edinburgh, Glasgow, Manchester or Leeds We are recruiting a Company Secretary to join a top professional services firm. This is an excellent opportunity to deliver high‑quality governance services to a diverse portfolio of external clients within a friendly, and highly collaborative environment. You will join a growing global team, playing a key role in supporting clients with statutory compliance and governance matters while contributing to the continued development of the service through business development and team mentorship. What You’ll Do \n • Portfolio Management: Manage a varied client portfolio with a particular focus on Companies Act compliance and the effective management of company meetings, • Board Support: Provide governance support for board and shareholder meetings, including preparing agendas, drafting minutes, managing correspondence and communicating decisions, • Project Management: Lead large‑scale and complex matters, ensuring delivery is efficient, accurate and well‑governed, • Business Development: Support client relationship activity, including bids, pitches and pricing proposals, • Training & Reporting: Design and deliver tailored client training and produce clear, insightful governance reports, • Knowledge Sharing: Assist with the development of precedents and stay up to date with regulatory and statutory developments, • Experience: Ideally, circa 5 years of UK experience delivering company secretarial services, either in-house or within professional services, • Qualifications: CGI qualifications are highly preferred, • Salary: £55,000 – £65,000 (Flexible depending on experience), • Hybrid Working: 3 days in office / 2 days home, • CGI Study Support, • Annual Leave: 25 days’ holiday, with the option to buy or carry over up to 5 additional days, • Financial Benefits: Contributory pension and interest-free loans for travel/gym memberships, • Unique Perks: Access to a cycle-to-work scheme and a generous bonus structure This role won't be around for long, so if you are interested, do get in touch today! \n #INDMADS

Company Secretary Assistant | Central London | Hybrid Are you looking for a role where you can step into the PLC boardroom from day one? This is a rare opportunity for a part-qualified governance professional to join a high-calibre team in Central London. You will gain first-hand exposure to how boards operate across a wide range of markets, enjoying exceptional training and a clear pathway to managing your own portfolio of listed clients. Perks & Benefits: \n • Salary: £30,000 – £40,000, • CGI Study Support: Full support provided to help you reach the qualification, • Hybrid Working: Flexible office/home balance, • Direct Boardroom Access: Early exposure to PLC boards and senior leaders, • Career Roadmap: Clear progression pathway to leading your own portfolio post-qualification, • High-Level Training: Hands-on learning from some of the industry’s most experienced professionals, • Sector Diversity: Opportunity to work with a broad range of listed clients across multiple industries, • Prepare board meeting agendas and manage the collation of digital board packs, • Attend board and committee meetings, providing accurate minute-taking and action-point tracking, • Draft AGM Notices and related shareholder documentation for UK-listed entities, • Review annual report disclosures to ensure compliance with relevant corporate governance codes, • Maintain digital statutory books and records, ensuring all regulatory filings are submitted on time, • Manage Market Abuse Regulation (MAR) records and support major corporate events, including IPOs, • Minimum of 18 months’ experience in a governance or company secretarial role, • Actively pursuing the CGI qualification (part-qualified), • Minimum 2:1 degree in Law, Finance, History, English, or a related discipline, • Strong proficiency in Microsoft 365, with a particular focus on advanced Word formatting, • Solid working knowledge of the Companies Act 2006, • Excellent communication skills, with the ability to build rapport with senior stakeholders This is the perfect role for an ambitious professional looking for a steep learning curve and high-level exposure. Apply today to take the next step in your career! For more career advice and industry insights, visit our dedicated hub for Company Secretarial professionals: g2legal.com/cosec-corner/ #INDMADS

Legal Secretary (Part-Time) An opportunity for an experienced Legal Secretary seeking part-time to work to join a top City law firm in London on a permanent basis. We’re looking for candidates to provide comprehensive secretarial support to Partners and Lawyers within the firm’s Corporate Banking team. \n • Salary to £35,000 (FTE), • Part-time – 3 days per week, • 09:30-17:30 (Tuesday-Thursday), • Hybrid working – 2 days in the office / 1 day remote, • Audio and copy typing and document processing, • Formatting documents and any other relevant documentation as directed, • Diary management for the partners, • General administrative support for the department e.g. archiving, filing, photocopying, • Producing bills and dealing with invoices, • 3+ years of legal secretarial experience within a law firm, • Experienced in both audio and copy typing, • Advanced knowledge of Word applications – formatting, numbering, bookmarks, and track changes, • Proven track record of coordinating large documents using Word

Launch Your Sales Career: Entry Level Sales Assistant – Full Training & High Earnings – London – Immediate Start Available! (Full-Time Equivalent Essential) Please Note: Candidates must be UK residents or eligible to work full-time in the UK. Our client is seeking driven and highly ambitious individuals to join their award-winning Sales and Marketing team based in Central London. This dynamic company is renowned for delivering exceptional results, maintaining high client demand, and providing a clear path for long-term growth. They pride themselves on providing a supportive and energetic environment where motivated individuals can develop their skills and progress quickly. This is a sustainable opportunity designed to continue well into the future. Dealing with all aspects of our client’s sales, customer service, and promotions campaigns, these are varied roles requiring dedication, full-time flexibility (minimum 4 full days per week), and a can-do attitude. The question is - would you enjoy representing clients in a fun, lively, well-established, and fully motivated team environment? The key attributes they are looking for are; • Ambitious and Proactive: Positive, driven attitude, aiming for quick career progression., • Full-Time Commitment: 4/5 full days per week (Between Mon-Sat) is essential., • High Customer Service Standards, • Commutable: Must be willing and able to commute to and work within the Central London area., • Team Player: Thrive on friendly competition and working towards shared goals., • This role is not suitable for students, or current international students. Our client currently are recruiting for their sales and customer service programme. Key aspects here include; • Generating new customer base for their clients, • Working with an enthusiastic team, • Working towards collective and individual targets, • Customer Service, • Sales Acquisition, • Product Coaching and Training This is a unique opportunity for individuals to progress through their company, based purely on individual merit and results. If you are someone who is self-motivated and serious about your long-term career and hitting targets, this would be suitable for you. Recognition for hard work is given with an excellent day rate plus uncapped commission earnings, with ongoing incentives. The opportunity includes; • Amazing National and International travel opportunities, • Client / Customer Service/ Sales / Full product coaching and training, • Working alongside like-minded individuals and a great social calendar, • Access to learn with a successful and driven team Our client is currently holding appointments on a first-come, first-served basis, offering immediate starts for candidates who want to start right away. You will be representing clients in residential environments. No experience is necessary within this self-employed role as some of the most suitable candidates often come from the following Backgrounds: Sales, Customer Service, Secretary, Picker, Packer, Assistant, Catering, Hospitality, Warehouse and Admin. This role offers a flexible, full time equivalent schedule (minimum 4 full days per week) and financial bonus's and incentives to supplement earnings and reward hard work and hitting targets. This role is not suitable for candidates still in education (school/College/University), or current international students. Due to availability, our client is seeking candidates that can work 4/5 full days per week. • Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for Blackwater Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

This trusted provider of high-value corporate, trust and private client services is now seeking to appoint a Company Secretarial Assistant/Assistant Secretary on a full time, interim basis. This role will be offered as a 9 month fixed term contract but does have the possibility to be converted to a permanent role. Based from their London office, which has around 20 people, you'll support a small, dedicated team in providing a full range of corporate administration to a portfolio of UK based clients. The team take on a wide variety of work for their trusted clients and as such you can also expect to support in wider compliance and paralegal duties, alongside core company secretarial ones. This role would best suit an individual with excellent statutory compliance experience, either gained in a services environment or inhouse (or both). You'll need to be detail-orientated with the ability to work autonomously as well as part of a small, professional team, in a role that will require some problem-solving from time to time. Both CGI qualified and unqualified applicants will be considered for this vacancy. The office is based in the West End of London and the company generally work to a hybrid model of three days in the office, two from home - although new joiners are encouraged to be onsite more frequently to begin with to help with their onboarding and introduction to the company. A full job description is available on request.

An exciting opportunity has arisen for a Membership Assistant to join the Membership Team for The Birley Clubs. The Birley Clubs is a prestigious group of private members' clubs renowned for their exclusive and luxurious environments, exceptional service, and distinguished clientele. Reporting to the Membership Manager and Director, the Membership Secretary will have responsibility for supporting the Membership team as a point of contact for all membership enquiries of three of our high-profile Clubs within the group. Key Responsibilities: • Supporting the Membership Team as the point of contact for all Membership enquiries relating to the club via phone, email, or letter, • Supporting in the management of all administration relating to club Waiting List, new Member elections and existing Member queries, • Answering of Membership phone and dealing with all enquiries appropriately, taking payments when required, • Responsible for all administration relating to applications including sending and tracking of forms, management of Waiting Lists, corresponding with applicants as required, • Managing applications, • Reporting, as required, on Waiting List figures and relevant data, • Running lists using Salesforce for monthly newsletters to Members, • Ordering of all stationery and print collateral, working with printers where necessary, • Supporting Membership Managers and Directors as required, • Attending Member events and support with guest lists, • Assisting Membership Director with expenses, meetings, scheduling team meetings, and ad hoc personal admin, • Assisting with Elections, • Monitoring and setting up Committee Memberships Key Skills and Experience • Have previous experience working with private members’ clubs or within luxury sector is preferable., • Excellent telephone manner, • Highly proficient in Excel, Word and Outlook, with Salesforce database experience being desirable, • Need to have an excellent attention to detail and strong organisational skills, • Ability to multi-task and a team player, • Professional, discreet and remain calm under pressure, • Previous experience dealing with HNW individuals preferable, • Have a good understanding of the social layering relevant to private members’ clubs This role is office-based, Monday through Friday, and requires a consistent presence onsite. If you want to be part of the most exciting private members club in London – we would love to hear from you!

Secretary Support Manager – London (Hybrid) A leading City law firm is seeking a Secretary Support Manager to oversee operations across a number of key departments. This is an excellent opportunity for either an established Manager or a strong Senior-level candidate ready to step up into a broader, more strategic role. The Role You will be responsible for the smooth operational running of multiple teams, acting as a key link between Partners, fee earners and business services functions. This is a hands-on position suited to someone who can quickly embed themselves, add value and drive efficiencies. Key Responsibilities • Oversee the day-to-day operations of assigned departments, • Manage, mentor and develop a team of PAs, • Support senior stakeholders with projects and operational initiatives, • Act as a central point of contact across Finance, HR, IT and BD teams, • Monitor utilisation, workflow and team performance, • Oversee billing processes, WIP and debt management, • Support business development activity and client initiatives, • Drive continuous improvement across processes and systems Candidate Profile • Minimum 5 years’ experience within a business support or PA function, • Previous management experience is essential, • Background within a law firm or wider professional services environment preferred, • Strong organisational, communication and stakeholder management skills, • Confident, proactive and able to operate in a fast-paced environment

Legal EA (Executive Assistant) Top US Law Firm London (4 days in the office, 1 day from home) Are you an EA seeking a new challenge in a fast paced and demanding, but rewarding role? This could be the perfect opportunity for you! The Firm They are an elite US law firm and this role is to work 1:1 with one of the top performing partners. They are extremely busy and require an EA who is always one step ahead and enjoys anticipating the partners needs, and often arranging / changing plans at the last minute. The Role Working in the transactional / corporate team where multiple deals are closing at any time, you will support the partner with: • Diary management, • Updating the database, • File opening and closing, • Document management, • Booking taxi's, hotels and travel, • Assisting with expenses, • Assisting with billing, • Scanning and filing The Requirements This role would suit someone who has experience in an EA role or has some office experience in a corporate setting. • Minimum 5 years EA experience in a law firm supporting a corporate / finance / tax team, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills, • Resilience and adaptability Lunaria Partners are advertising this legal PA, legal EA, executive assistant, legal secretary role on behalf of our client. We strive to respond to all applications but due to the volume received, this isn't always possible. If you have not heard from us in 7 days your application has been unsuccessful on this occasion.

Major, Lindsey & Africa are working with a global Technology company who are looking to hire an Assistant Company Secretary in London. This is a broad role, working on governance and compliance across their global entities, leading entity management and providing support to the board on matters such as meeting coordination and distributing board materials, amongst other things. This is a fantastic opportunity to join a dynamic and fast-paced team, working directly with their Deputy Company Secretary. They have an urgent need, and so are looking for someone who is able to start ASAP on an interim basis, but with strong potential for this to be made permanent. Requirements: • Prior experience in CoSec/ Governance roles, ideally in a FTSE or plc environment, • Experience liaising with the boards and senior stakeholders, • Strong knowledge of the UK Companies Act, • Any experience with share plans is also desirable

Our client seeks an Interim Deputy Secretary for c 3 months. Reporting to the GC/Company Secretary and with the assistance of a Co Sec Assistant, this role is to cover a period of temporary absence and needs an experienced candidate to support and lead the provision of professional services to the company and all its associated and subsidiary organisations, focusing on the key areas of corporate governance, Servicing Board and Committee meetings, Company Secretarial services, regulatory and statutory compliance, risk management, and governance/training. The role is offered on a hybrid basis of 3 days in the Central London office, 2 from home. A full job description is available on request. The role would suit a candidate who has already operated at Deputy or a No 1 level in a corporate environment who is confident to step into this level of role immediately and can “hit the ground running” , starting as soon as possible. The experience and qualities sought are as follows; • Attention to detail, • Strong communication skills, • Ability to work within a team, • Discretion when dealing with confidential information, • Ability to prioritise and multi-task, • Solid academic record, • Reliable, confident and self-motivated., • Strong interpersonal skills and confidence in dealing with senior executives., • Ability to use initiative, have sound judgement and a willingness to take personal responsibility with the ability to maintain standards even under pressure., • Personable and professional and shares knowledge/experience with the team., • Proven experience of prioritising and working to deadlines, with the ability to work in a fast-paced environment., • CGI qualification and/or Company Secretarial/Statutory Compliance experience

Arthur are working exclusively with a client to hire a Company Secretary to join their Legal & Compliance team. This is an excellent opportunity for an experienced governance professional with a background in insurance or financial services who thrives in a fast-paced, regulated environment. Key Responsibilities • Lead company secretarial activities including drafting agendas, board and committee minutes, written resolutions, and corporate materials, • Coordinate board and committee meetings, including preparation and stakeholder management, • Support the delivery of robust corporate governance frameworks, • Maintain statutory registers and manage regulatory filings and applications, • Ensure legal, regulatory, and compliance records are accurate and up to date, • Assist with annual and periodic filings and reporting obligations, • Prepare legal documentation and support transactional and administrative projects, • Provide administrative support to the Legal & Compliance function, • Support disaster recovery planning and processes, • Assist with due diligence, KYC requests, and auditor engagement, • Monitor and report on legal and regulatory developments Required Qualifications & Experience • 6–10 years’ company secretarial experience within a law firm, corporate legal department, or professional services environment, • Proven expertise in meeting preparation and high-quality minute taking, • Experience within insurance or financial services, • Degree qualified with a CILEx qualification or equivalent paralegal training, • Familiarity with regulatory bodies and filings (e.g. Companies House, PRA, FCA, Lloyd’s and/or CBI), • Strong organisational skills with the ability to manage multiple priorities and deadlines, • Proactive, professional, and approachable with a “can-do” mindset, • Able to work both independently and collaboratively, • Strong written and verbal communication skills with exceptional attention to detail, • Proficient in Microsoft Office and Board Vantage If you’re looking to take the next step in your company secretarial career within a collaborative and high-performing team, we’d love to hear from you. Apply now or reach out for a confidential discussion.

Legal Secretary at US Law Firm Elite US law firm based by London Bridge is seeking a Legal Secretary on a full-time, permanent basis due to exciting growth in their London office to join their Funds team. • Competitive salary, • Tremendous employee benefits, • Hybrid working – 4 days office / 1-day WFH, • London Bridge Legal Secretary at US Law Firm Key Responsibilities: • Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder), • Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder, • Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner, • Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed., • Updates calendar with deadlines and adjusts as deadlines are modified, • Coordinates, compiles, organises, and prepares materials for meetings and clients, • Arranges client meetings, schedules conference calls in multiple time zones, • Performs and researches conflict checks on new clients and matters Legal Secretary at US Law Firm Skills & Requirements: • Previous legal secretarial experience within a law firm environment in order to produce accurate legal documents, • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required, • Exceptional computer skills with the ability to learn new software applications quickly, • Excellent communication skills, both written and oral., • Effective interpersonal skills and the ability to interact with people at all levels., • Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances., • Excellent IT skills (Word, Excel, and Outlook)

Company Secretarial / Corporate Governance Contractor 6 month contract London Hybrid (3/2) flex on this. Financial services Day rate A leading American financial services institution is looking to hire an experienced Company Secretarial / Corporate Governance professional to support its Corporate Secretary’s Office on an initial 6‑month maternity cover, starting as soon as possible. While the role supports a Paris‑based team, candidates may be based in London, working closely with senior stakeholders across the business. This is a hands‑on governance support role, ideal for someone with broad company secretarial experience who is comfortable operating in a fast‑paced, highly regulated environment. Key Responsibilities: Meeting Preparation & Logistics • Assist in planning and organizing recurring governance and internal meetings., • Prepare, assemble, and distribute meeting materials, including agendas, presentations, Chair’s notes, and supporting documents., • Oversee meeting logistics such as room reservations, virtual meeting links, and required technology., • Ensure appropriate lead times and reminders for all stakeholders involved., • Schedule routine meetings with Management and key Stakeholders for the Corporate Secretary and governance-related committees., • Manage updates, conflicts, and rescheduling as needed. Document Management & Records Organization • Maintain and organize shared folders and governance archives to ensure documents are easily accessible and properly stored., • Help track versions and maintain document integrity., • Support the implementation of best practices in records management Support for Corporate Governance Processes • Assist with the annual verification questionnaire process, including data collection, tracking responses, and follow-up., • Support the preparation of annual reports and required internal or external submissions., • Help manage the Power of Attorney (POA) database, ensuring accuracy and timely updates., • Coordinate signatures, notarizations, and document execution workflows., • Assist with ad hoc governance projects and compliance initiatives., • Manage and distribute requests received in the shared mailbox and/or Blueprint., • Perform additional administrative tasks as required to support the Corporate Secretary’s office. Candidate Profile • Proven experience in a Company Secretarial / CoSec / Corporate Governance role, ideally within financial services or a regulated environment, • Strong experience with document execution, POAs, and corporate records, • Confident minute‑taker with excellent attention to detail, • Organised, proactive, and able to work autonomously, • Comfortable managing multiple stakeholders across different jurisdictions, • Able to start as soon as possible. If this role is of interest – apply for more details.

Senior Assistant Company Secretary SSQ is partnering with a leading insurance company to recruit a Senior Company Secretary Assistant. This is an opportunity for a Company Secretary Assistant with 3-6 years of experience to join a busy Secretarial team, supporting the governance framework of an international insurance group. This position will manage end-to-end committee support and be involved in the organisations sustainability protocol globally. Suited to someone with a variety of experience and a genuine interest in ESG. Role and Responsibilities • Support the planning and delivery of Board and Committee meetings, including preparing agendas, collating papers, managing calendars and maintaining action logs., • Work with the Company Secretary on all sustainability projects across the business, • Assist with statutory and regulatory filings, • Maintain accurate company records, registers, and KYC documentation., • Attend board and committee meetings alongside the Company Secretary or Assistant Company Secretaries, • Support internal governance processes, policy alignment, and onboarding of new agency partners., • Assist with wider legal and corporate governance projects as required. Candidate Requirements • 3-6 years’ experience in a company secretarial position., • Fully/Part qualified Company secretary via the Corporate Governance Institute, • Experience within financial services is preferred but not mandatory, • Experience working on KYC compliance, Companies House, Diligent Entities, Entity governance, AGMs and Annual reports, • Highly organised with strong administrative skills and meticulous attention to detail., • Clear, confident communicator, both written and verbal, with the ability to engage with stakeholders at all levels. For more information, or how to apply, please contact me at or on 07506222628

Antitrust Legal Secretary Join one of our most prestigious international law firm clients on a hands-on and rewarding opportunity for a Legal Secretary to join the Anti-Trust team on a full-time, permanent basis. • Highly competitive salary and excellent employee benefits, • 09:30-17:30 working hours, • Stunning offices near St Paul’s Cathedral We’re looking for resourceful team-players who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive, and efficient. Antitrust Legal Secretary Key Responsibilities: • Actively manages fee-earners' diaries, exercises good judgment with regard to priorities and urgency and resolves conflicting appointments., • Proactively manages fee earners' and own inbox, ensure that client/matter related emails are dealt with and filed in iManage on a timely basis., • Assisting with the billing process with the Accounts team., • Proactively assists with opening new clients and matters, conflict checks and drafts/amends engagement letters., • Arranges travel and prepares itinerary., • Takes responsibility for managing fee-earners' contacts and keeping InterAction up to date., • Maximises the efficiency and effectiveness of filing supported by the firm's electronic filing system, ensures that all client files, whether electronic or hard copy, are kept complete and up to date., • When required by fee earner, inputting timesheets onto Intapp Time., • Document processing; proof reading of work to ensure that completed documents have been produced to an appropriately high standard., • Completion and submission of expense forms using correct client or office charge code (travel expenses and other expenses). Antitrust Legal Secretary Skills & Requirements: • At least two years’ previous experience of supporting at associate level or equivalent in a corporate, legal or banking environment., • Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications., • Strong writing and communication skills., • A critical eye for detail and consistency., • Well organised and demonstrates the ability to multi-task., • Positive, professional attitude and able to remain calm under pressure.

Legal PA - Shipping Team International Law Firm Liverpool Street Up to £46,500 A well-regarded international law firm with a thriving Shipping practice is looking for an experienced Legal PA to join their close-knit team, based in fantastic offices near Liverpool Street. This is a genuinely interesting role in a niche and fast-moving area of law, supporting a busy team of Shipping lawyers with first-class PA and administrative support. The firm is known for its collaborative culture, excellent benefits package, and for really investing in its business support staff. Key Responsibilities • Providing high-quality PA support to a team of Shipping fee earners, • Extensive diary and travel management, including international coordination, • Preparing, formatting, and amending complex legal documents and correspondence, • Managing billing, expenses, and client file administration, • Liaising with clients and internal stakeholders at all levels with confidence, • Supporting with business development activities and client events as required About You • Previous experience as a Legal PA or Legal Secretary, • Strong document production skills and excellent attention to detail, • A calm, professional approach with the ability to manage competing priorities, • Proactive and personable, with a genuine team-player attitude

Prestigious US Law Firm | London | Up to £65,000 | 4 Days in Office A prestigious US law firm with an outstanding reputation is seeking a sharp, proactive and highly organised Legal Secretary to support a busy Partner in a high performing funds team. You will provide administrative and secretarial support across a varied workload for the Head of Funds. Key Responsibilities • Complex diary and inbox management, • Coordinating in person and hybrid meetings, • Travel booking, itineraries and logistics, • Billing, invoices and expense reports, • Preparing, amending and formatting legal documents, • Liaising with clients, internal teams and external contacts, • Supporting business development and client engagement activities, • Maintaining confidential files and records, • Supporting ad hoc projects and wider team needs You will ideally have: • 3 to 6 years’ experience as a Legal PA, Legal Secretary, Executive Assistant or Team Assistant, • Experience supporting Partners, senior lawyers or senior executives, • Solid MS Office skills, including Word, Excel and PowerPoint, • Experience with billing, expenses and document management systems, • The ability to juggle competing priorities in a busy environment The Opportunity • Salary up to £65,000 with 4 days in the office, • Join a prestigious US law firm with an outstanding market reputation, • Work closely with senior lawyers in a professional environment, • Excellent opportunity for a polished Legal PA looking for a top-tier platform This role would suit a confident Legal PA / Legal Secretary who thrives in a fast paced legal environment and enjoys providing high quality support to senior stakeholders.

AJ Chambers have a great role for a Legal Secretary to join a busy Litigation team within a top Law Firm in Central London. Main duties will include but not limited to: • Prepare, format, and amend legal documents and correspondence (e.g., claim forms, witness statements, court bundles)., • Manage fee earners’ diaries, schedule appointments, and coordinate meetings and court dates., • Open and close files, ensuring compliance with firm and regulatory procedures., • Conduct Land Registry and Companies House searches and prepare simple reports., • Draft routine correspondence and assist with court form submissions and applications., • Manage billing processes including preparing invoices, timesheet entries, and liaising with accounts., • Liaise with clients, counsel, court staff, and third parties professionally via phone, email, and in person., • Ensure file management compliance including archiving, document storage, and file reviews., • Handle administrative tasks such as photocopying, scanning, filing, and post distribution., • Support with case preparation including bundling and pagination of legal documents for hearings and trials. Skills and Experience Required: Essential: • Previous experience as a legal secretary in property litigation or general litigation., • Strong working knowledge of legal terminology, court procedures, and document formats., • Excellent typing and audio transcription skills (60+ wpm)., • Proficient in MS Office Suite (Word, Outlook, Excel, etc.) and legal case management systems., • High level of attention to detail and strong organisational skills., • Ability to manage time effectively and work under pressure., • Professional telephone manner and client service skills., • Experience supporting multiple fee earners., • Knowledge of electronic court filing systems (e.g., CE-File)., • Familiarity with billing software (e.g., Elite, SOS, or similar systems). Personal Qualities: • Proactive and self-motivated., • Calm and composed under pressure., • Team player with a flexible, can-do attitude., • Strong written and verbal communication skills., • Client-focused with a commitment to delivering a high-quality service. Qualifications: • Legal Secretarial Diploma or equivalent experience preferred. The role will offer a competitive salary and hybrid working For further information please contact Ella Britton

A top Mid-Tier Law Firm based in the City of London has a busy and exciting role in Legal Private Client team with a specialist focus on Tax and Estate Planning. This role will be offered on an initial 8 month FTC with the potential to go permanent. Responsibilities: As a Legal PA, you will provide secretarial and administrative support to a minimum of 6 fee earners in the Tax & Estate Planning team. Where necessary, you will also be required to provide additional support to secretarial and fee earner staff within the department/wider firm. You also will be one of a team of people who organise travel arrangements (air/train tickets) for fee earners in the firm. • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Skills and Experience • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential. Person Specification • Ability to prioritise work effectively when under pressure and deal with competing workloads., • Ability to work without supervision and use own initiative to ensure tasks are completed., • Highly organised with excellent attention to detail., • Professional and flexible in approach to both work and colleagues., • Excellent communication skills and ability to deal with people at all levels across the firm, • Formal secretarial training is desirable but not essential., • The normal working hours for this role are 9.30- am – 5.30 pm Monday to Friday but candidates should be prepared to work outside contractual hours as and when required. For more information, please apply directly or contact Jess at AJ Chambers.

AJ Chambers are seeking a highly organised and proactive Legal Secretary to join a busy Real Estate Disputes team within a top Law Firm in the West End. This role provides centralised secretarial support to a group of Senior Associates, Associates, and Trainees, ensuring the smooth and efficient running of day-to-day operations. The successful candidate will be a key point of contact both internally and externally, working closely with Executive Assistants and the Client Administrator team. This is a fast-paced role requiring excellent prioritisation skills, attention to detail, and the ability to manage multiple competing demands. Main duties will include: Workflow & Coordination • Take ownership of team workflows, managing and delegating tasks to central support departments as appropriate, • Monitor and manage team inboxes during absences, ensuring timely and accurate responses, • Prepare, edit, and proofread documents to a high standard, ensuring adherence to house style, • Coordinate meeting arrangements, including room bookings and updates to schedules, • Act as a professional and effective point of contact for internal and external stakeholders, • Handle telephone calls, take accurate messages, and represent the team with professionalism, • Work collaboratively with Executive Assistants, Client Administrators, and other Legal Secretaries, • Coordinate billing processes, including generating bills and supporting compliance procedures, • Prioritise tasks effectively to meet deadlines and manage expectations, • Use initiative to identify, escalate, and resolve issues proactively, • Maintain confidentiality and demonstrate diplomacy in all interactions The successful candidate will need to have flexibility around working hours which will be required to meet business needs and the role requires a high level of discretion and confidentiality The successful candidate will play a vital role in supporting team efficiency and client service delivery If you would like to discuss this in more detail please contact Ella at AJ Chambers

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience handling complex legal documentation. Desirable • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella or Jess at AJ Chambers

Legal PA ( 8-month FTC) Tax & Estate Planning Law Firm based in Central London who is recognised as one of London’s leading national and international Tax & Estate Planning practices is seeking to hire a Legal PA ( 8-month FTC) Tax & Estate Planning. As a Legal PA in the Tax & Estate Planning team, you will provide secretarial and administrative support to at least six fee earners: four partners, one associate and a trainee • Salary to £46,700, • Hybrid Working, • Excellent employee benefits Legal PA ( 8-month FTC) Tax & Estate Planning Key Responsibilities: • Responsible for ensuring that all typing is completed within the required time frames., • Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation., • Obtaining billing guides and preparing draft bills (with fee earner input)., • Responsible for the creation and maintenance of new clients’ records on SOS., • Managing queries from clients and others to assist the fee earners., • Managing fee earner’s diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc., • Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met., • Assisting fee earners in arranging and booking various training courses by completing training requests, booking individuals on courses, requesting payment from Accounts etc., • Supporting the wider team by assisting in any overflow of outstanding PA work., • Other tasks commensurate with the post as required. Legal PA ( 8-month FTC) Tax & Estate Planning Skills & Requirements • Excellent written and verbal communication skills., • Able to prioritise workloads and work on own initiative., • Excellent organisational and administrative skills., • High level of attention to detail and organisational skills., • Fast accurate typing with excellent grammar and spelling., • Proficient in Microsoft office applications, in particular Word, Excel, PowerPoint and Outlook., • Previous experience as a legal secretary within private client is preferred and experience of supporting 5+ fee earners in a busy environment is desirable., • Formal secretarial training e.g. ILEX is desirable, but not essential.

Our client seeks an Assistant Secretary to join their legal and company secretarial team on an interim basis - a maternity cover that will be offered as a 12 month fixed term contract. Ideally you'll be immediately available or available at short notice as they are keen to enable a handover period with the current postholder before they leave in May. In this role you will support the General Counsel & Company Secretary to provide full company secretarial/governance support for the Executive Management Committee, Operations Committee and Board of Directors. This will be a highly visible role in a small team, and you will liaise at all levels within the company. This role would suit a part/fully qualified candidate with a minimum of 5 years’ experience who; • Has experience of managing and minuting board and committee meetings, • Has integrity and high level of discretion, • Has experience of governance in a financial services/regulated organisation, • Charity experience would be desirable, not essential, • Has experience of using Board meeting software, eg NASDAQ Board Vantage and Board Intelligence Minute Writer, • Has gravitas and is a good communicator – both written and verbal, • Has exceptional work ethic and who will be a strong team player

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

AJ Chambers are working with a prestigious Law Firm based in Central London who are looking for a Float Legal Secretary to join the team, predominantly supporting the Family and Litigation teams The Float Team The Float Team currently consists of two secretaries who provide support across all departments, covering periods of holiday, sickness, or where additional assistance is required. The Role This role involves providing a broad range of secretarial and administrative support to fee earners. The successful candidate must be able to step into different roles at short notice and will have strong experience in family law. Responsibilities include: • Typing, formatting, and proofreading legal documents, correspondence, and presentations, • Maintaining both physical and electronic filing systems, including opening, closing, and archiving files, • Assisting with case management systems, conflict checks, and billing processes, • Managing diaries and schedules for fee earners Skills and Attributes The ideal candidate will demonstrate: • A strong commitment to delivering exceptional client service, • Excellent accuracy, attention to detail, and organisational skills, • The ability to remain confident and effective under pressure, • Strong written and verbal communication skills, including professional telephone manner, • Discretion and the ability to handle confidential information sensitively, • Initiative, adaptability, and lateral thinking, • Confidence working with fee earners at all levels, • Strong IT skills, including Microsoft Office, Zoom, and Microsoft Teams, • Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax, and iManage (desirable, training provided), • Excellent time management and the ability to work independently with minimal supervision, • A collaborative approach and the ability to build positive working relationships, • A willingness to support colleagues and contribute to team efficiency, • Fast and accurate typing skills (minimum 65 words per minute), • Strong business writing and numeracy skills Please contact Ella Britton at AJ Chambers for further information

A highly regarded, boutique law firm in Central London is seeking an experienced and adaptable Float Legal Secretary to join its established Business Services team. You will provide high-quality secretarial and administrative support across multiple departments, stepping in at short notice to cover absences and provide additional assistance where required. The Firm Our client is a well-established, multi-partner law firm with a long-standing heritage and an outstanding reputation in private client and family law. The firm is consistently recognised in leading legal directories for the quality of its work and offers a collaborative and professional working environment from prestigious Central London offices. The Role • Preparing, formatting, and proofreading legal documents and correspondence, • Managing diaries, scheduling meetings, and coordinating appointments, • Maintaining and organising both physical and electronic filing systems, • Assisting with case management systems, conflict checks, and billing processes, • Providing administrative support including scanning, printing, and document binding, • Acting as a reliable point of support during busy periods, holidays, and absences Key skills and attributes include: • You will be an experienced Legal Secretary with strong Family Law experience and the ability to integrate seamlessly into new teams., • You must have prior experience working for a London-based law firm, • Excellent attention to detail and organisational skills, • Professional, discreet, and confident handling sensitive information, • Strong interpersonal skills with the ability to build relationships at all levels, • Fast and accurate typing speed (minimum 65 wpm), • Experience with legal systems such as SOS Connect, BigHand/Diktamen, Nuance/Kofax, and iManage would be advantageous, though training will be provided., • High level of competency in Microsoft Office, Zoom, and Microsoft Teams Benefits • Private medical insurance, • Life assurance and income protection, • Health cash plan and wellbeing support, • Employee assistance programme, • Pension scheme, • Discretionary bonus scheme, • Interest-free season ticket loan, • Cycle to work scheme, • Gym and wellbeing benefits, • 25 days’ annual leave, with option to purchase additional days If you feel you would be suitable please apply directly or contact Jess at AJ Chambers.

This independent body, accountable to the FCA and PRA, are now seeking the support of an Assistant Company Secretary on a full time basis. This role will be offered as a 12month fixed term contract, with its overall duration likely to run up to 18 months. Reporting directly to the Company Secretary, you'll be supporting on a wide range of company secretarial and governance duties, ranging from Board & Committee Support, Statutory Compliance, Corporate Governance and Stakeholder Management. As part of a small team, you can also expect to be involved in various ad hoc activities, so being able to turn your hand to a number of different duties and prioritising tasks will be key in this role. The organisation are based in the City of London and the operate a hybrid working policy of three days in the office, two from home. You'll be reporting to a professional, supportive, Chartered Secretary who'll be able to provide continued professional support and development. That said, you'll need to demonstrate a certain level of experience and ability to work fairly autonomously already. Minute taking is essential in this role and working experience of diligent for the creation of board packs (or similar software) would be incredibly useful. This is a fantastic interim role that offers a little more longer-term security being a 12 month contract with the strong possibility of extension. A full job description is available on request.

A long established London law firm with a strong private client and property offering is looking to hire an experienced Conveyancing PA/Secretary to join its busy conveyancing team. This is a hands on role supporting partner level and fee earner level stakeholders, and would suit someone with solid conveyancing experience who is confident managing a broad range of property support work independently, without dictation. The team is looking for someone who understands the pace and detail involved in conveyancing, is comfortable taking ownership of tasks, and can help create more fee earning time by providing reliable, proactive support across the life of a matter. The role will involve preparing correspondence and documents through the case management system, opening files, issuing initial client paperwork, liaising with solicitors, estate agents and financial advisers, managing electronic filing and post, obtaining property, priority and bankruptcy searches, preparing completion statements, supporting billing processes, handling completion day calls, submitting SDLT returns and Land Registry applications, assisting with Land Registry requisitions, closing files, preparing deeds for storage and managing deeds requests. There may also be occasional reception cover and other team support duties as required. The firm is keen to hear from candidates with at least five years’ conveyancing experience who are able to work with minimal supervision and who bring strong organisational skills, sound judgement and a calm, efficient approach. Previous experience in residential or commercial property will be considered, and confidence using case management systems is important. Experience with systems such as Partner for Windows, Elite and iManage would be helpful, alongside good Microsoft Office skills, strong communication and solid numeracy. This is a full time role, Monday to Friday, 9.00am to 5.30pm. The team is primarily office based, with some hybrid flexibility currently in place depending on workload. For someone who enjoys being a central part of a busy property team and takes pride in keeping matters moving smoothly, this is a strong opportunity within a well regarded London firm.

Owen Reed is looking for a Float Legal Secretary for a top law firm in London. This is a hybrid opportunity with 4 days in the office and 1 day from home, joining a busy float team providing support across multiple departments. Owen Reed is seeking an experienced and adaptable Float Legal Secretary with strong Family Law experience to join a leading law firm. This is an exciting opportunity to become part of a valued float team providing high-quality secretarial and administrative support across departments during periods of holiday, sickness or where additional support is required. The Role As Float Legal Secretary, you will provide broad secretarial and administrative support to fee earners, stepping into different teams at short notice and adapting quickly to varying workloads and priorities. Key Responsibilities • Provide high-quality secretarial and administrative support to fee earners across multiple departments, • Step into departmental support roles at short notice during absences or periods requiring additional support, • Prepare, format and proofread legal documents, correspondence and presentations, • Maintain physical and electronic files, including opening, closing and archiving matters, • Assist with case management systems, conflict checks and billing tasks, • Manage diaries and schedules for fee earners, • Handle administrative tasks including scanning, printing, binding, photocopying and related support, • Work confidently with fee earners at all levels and adapt quickly to unfamiliar work, • Strong Family Law experience is essential, • Previous legal secretarial experience within a comparable environment, • Excellent knowledge of legal terminology, procedures and relevant technology, • Passion for delivering exceptional client service, • Excellent attention to detail, accuracy and organisational skills, • Ability to work confidently and effectively under pressure, • Strong verbal and written communication skills, including professional phone etiquette, • High levels of discretion and ability to manage confidential information appropriately, • Ability to use initiative, adapt quickly and think laterally, • Self-motivated, proactive and able to organise work with minimal supervision, • Strong time management skills and a flexible approach to work, • Ability to build and maintain strong working relationships and contribute positively as part of a team, • Advanced technical skills in Microsoft Office, Zoom and Microsoft Teams, • Experience with SOS Connect, BigHand or Diktamen, Nuance/Kofax and iManage is advantageous, although training will be provided, • Fast and accurate typing speed of at least 65 words per minute, • Good business writing and numeracy skills, • Reliability and commitment to delivering work to a high standard

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team. The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment. Key Responsibilities Partner and Fee Earner Support • Provide full PA support to partners and fee earners within the Banking & Finance practice., • Manage complex diaries and scheduling of meetings, calls, and deadlines., • Coordinate travel arrangements and itineraries., • Screen calls and manage correspondence. Document Production & Management • Draft, amend and format legal documentation including:, • Loan agreements, • Facility agreements, • Security documents, • Transaction bibles, • Manage document versions and ensure correct formatting and house style., • Handle large transaction bundles and closing sets. File and Matter Management • Open new client matters and maintain accurate records., • Manage document filing systems and electronic databases., • Ensure compliance with internal policies and regulatory requirements. Billing & Financial Administration • Prepare draft bills and assist with billing processes., • Monitor WIP (Work in Progress)., • Process expenses and track client disbursements., • Use of 3E Client Liaison • Act as a key point of contact for clients., • Maintain professional communication with financial institutions and corporate clients., • Coordinate client meetings and hospitality. Key Skills and Experience Essential • Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law., • Strong document formatting skills., • Excellent diary management and organisational ability., • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience in a top-tier law firm or international firm., • Knowledge of banking and finance legal terminology., • Familiarity with document management systems such as:, • iManage, • 3E Personal Attributes • Highly organised with excellent attention to detail., • Ability to work under pressure in a deadline-driven environment., • Strong communication and interpersonal skills., • Proactive and able to anticipate the needs of partners and the team., • Professional and client-focused approach. The role will offer Hybrid working, a competitive salary and benefits package. For further information please contact Ella Britton

Interim Company Secretary Corporate Governance London | Hybrid | Up to 6-month secondment | Start ASAP We are supporting a global corporate client in the search for an experienced Company Secretarial / Governance professional to join on an interim basis, covering a gap within their UK governance function. You will provide company secretarial and governance support across a global corporate structure, working closely with senior stakeholders across Legal, Treasury, Investor Relations, and other corporate functions. The Opportunity • This is a high-impact interim assignment within a complex, multinational environment, offering exposure to group-level governance, treasury, and corporate activity., • The successful candidate will step into a critical role to ensure continuity of governance operations and provide senior-level support across the business., • This opportunity is best suited to a Senior Associate-level lawyer or highly experienced solicitor with strong listed company governance and company secretarial expertise. Key areas of responsibility include: • Governance support across corporate transactions and group activity, • Treasury-related governance matters, • Dividends, capital management, and corporate structuring support, • Disclosure support, including MAR and UK Listing Rules considerations, • Wider company secretarial support across subsidiaries and group entities About You (We are looking for someone who brings): • Senior Associate-level or equivalent experience within a legal or company secretarial function, • Strong background in listed company governance and corporate governance frameworks, • Proven ability to operate autonomously in fast-paced in-house or secondment environments, • Confidence engaging with senior stakeholders across Legal, Treasury, and IR, • Strong attention to detail, sound judgement, and delivery focus About Elevate Elevate is a global provider of consulting, technology, and services for law departments and law firms. Headquartered in Los Angeles, our team of 1,600+ legal professionals, lawyers, consultants, project managers, and engineers operates across the United States, Europe, the UK, Asia, Hong Kong, and Australia. Legal Talent is our flexible resourcing division, redefining careers in the legal industry. We connect exceptional legal professionals with the evolving needs of our customers through a curated, world-class global talent community and advanced, technology-enabled search capabilities. We are proud to have been ranked Band 1 in Chambers’ Global Flexible Legal Resourcing category. Our Vision: A world where legal and business teams achieve extraordinary outcomes together. At Legal Talent, equity and inclusion are fundamental to our success. As The Law Company, transforming the legal business landscape, we believe a diverse and inclusive culture is essential for attracting, retaining, and celebrating the industry’s top talent. We empower our people to bring their authentic selves to work because diversity of experience and perspective drives innovation and simply makes good business sense. As strong advocates for diversity, equity, and inclusion, Legal Talent is committed to hiring talented professionals from all backgrounds. We invite you to join the Legal Talent team and help us reshape the legal industry, making a real impact on the legal universe.

Legal Secretary – Conveyancing (London) We are partnering with a well‑regarded law firm in London seeking an experienced Conveyancing Legal Secretary to support their busy property team. This is an excellent opportunity for someone organised, proactive and confident working in a fast‑paced conveyancing environment. Key Responsibilities • Providing full secretarial and administrative support to conveyancing fee‑earners, • Preparing, formatting and amending contracts, transfer documents, reports and other property‑related paperwork, • Managing diaries, scheduling appointments and coordinating client meetings, • Handling client enquiries professionally via phone and email, • Opening and closing conveyancing files and maintaining accurate records, • Audio and copy typing, including digital dictation, • Conducting Land Registry and search‑related administrative tasks, • Liaising with estate agents, lenders, clients and third parties, • Assisting with billing, file management and general office administration Requirements • Previous experience as a Legal Secretary within a Conveyancing or Property department, • Strong typing and document‑production skills, • Excellent attention to detail and ability to manage multiple tasks, • Confident using case management systems and Microsoft Office, • Professional, organised and able to work independently Please apply with your most recent CV if you want to be considered for this opportunity.

Remote Company Secretary My client is currently seeking an experienced fully qualified Company Secretarial Senior Associate. This is a full-time role with flexible working embedded; applicants seeking a four-day week are also welcome. The role is fully remote, but attendance at physical board meetings (typically London-based) may be required 1–2 times per month. You will play a vital role supporting a diverse client base, including publicly listed companies, financially regulated organisations, private trading firms, and non-profit entities. Their governance team encourages professional growth across different areas, avoiding rigid role boundaries. Key Responsibilities • Advising clients on corporate legal matters, company secretarial compliance, and governance practices., • Attending board and committee meetings, taking minutes, and advising on corporate governance issues., • Providing leadership within the team, helping to set a strong workplace culture and environment., • Building and maintaining strong client relationships across multiple sectors., • Drafting corporate policies, compliance documents, and governance materials., • Supporting clients with special projects, including corporate transactions, share reorganisations, and board effectiveness reviews., • Managing and mentoring junior team members to support professional development Key Skills & Experience • CGI-qualified Chartered Secretary, • Strong experience taking board minutes and supporting boards / committees with governance matters., • Detailed knowledge of the Companies Act 2006., • Solid understanding of corporate governance principles and practices., • Familiarity with the Listing and Disclosure Rules, the UK Corporate Governance Code, or the QCA Code is advantageous but not essential., • At least 2 years’ experience in-house or in a professional services firm., • Experience supporting publicly listed or regulated organisations is preferred. Please get in touch asap if you'd like to be considered.

This well-known insurance group are now seeking to appoint a new team member to their growing Company Secretariat on a full time, permanent basis. This is an exciting opening as it offers a huge degree of flexibility in a role that the team can tailor to the experience level of the new team member. Therefore, the hiring manager is keen to consider applicants who are already practicing at Company Secretarial Assistant level, as well as those who are looking for their first, Trainee role. The hiring manager is keen to focus on team fit, hoping to attract a new positive and proactive team member who will fit in well with their sociable, collegiate team. The department feel very strongly on personal development and so the responsibilities outlined in the job description (available on request) can be adjusted depending on the abilities and experience that the postholder has. A refreshing approach to the recruitment process. A structured training and onboarding process will be provided with CGI study support being offered if required. The role reports to an Assistant Company Secretary who will provide 'on the job' training, guidance and support. The company is based in the City of London and have a hybrid working policy which will be three days in the office, two from home. Slightly more office time would be encouraged for those at trainee level to begin with, to aid in their training. An exciting new role with bags of potential and room for development.

An excellent opportunity has arisen for a professional and highly organised Secretary / Receptionist to join a busy and well-established accountancy practice. This is a varied role providing essential administrative and front-of-house support within a fast-paced professional environment. Key Responsibilities: • Diary management for one Director, including scheduling client meetings and internal appointments, as well as arranging Teams and Zoom meetings, • Managing and responding to client emails, • Sending documentation for signature via DocuSign, • Onboarding new clients onto internal databases, • Preparing and issuing client documentation, • Raising, processing and monitoring invoices, including chasing overdue payments, • Ordering office supplies and supporting general office administration, • Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies, • Managing incoming post and updating client records on CCH Key Skills & Requirements: • Strong proficiency in Microsoft Outlook, Word and basic Excel, • Excellent communication skills, both written and verbal, • Strong organisational skills with the ability to manage and prioritise workload effectively, • High level of accuracy and attention to detail, • Calm and professional approach when working under pressure This is a fantastic opportunity for a proactive and reliable Secretary / Receptionist looking to join a supportive team within a professional accountancy environment. Fame Recruitment is an equal opportunities employer and is committed to continually improving our diversity, equity, and inclusion practices. Due to the high volume of applications, we regret that we are unable to respond to each applicant individually. If you have not been contacted by a consultant within 24 hours, please assume your application has been unsuccessful.

AJ Chambers are working with a top West End Law firm who are looking for a Legal PA to support partners and fee earners within the Employment team. The role involves managing complex diaries, coordinating client communications, preparing legal documents, and ensuring the smooth running of day-to-day matters. Key Responsibilities Administrative Support • Provide proactive secretarial and administrative support to partners, associates, and trainees in the Employment team., • Manage complex diaries, schedule meetings, and coordinate appointments., • Arrange travel and accommodation where required., • Screen and manage incoming calls and emails. Document Management • Prepare, format, and amend legal documents including:, • Employment contracts, • Settlement agreements, • Tribunal documentation, • Client correspondence, • Produce documents using Microsoft Office and document management systems., • Ensure documents are filed and stored in accordance with firm procedures. Client Liaison • Act as a key point of contact for clients and internal stakeholders., • Coordinate meetings, calls, and conference arrangements., • Maintain high levels of client confidentiality and professionalism. Case and Matter Management • Assist with opening new matters and maintaining case files., • Manage filing systems (electronic and hard copy)., • Track key deadlines including tribunal dates and client deliverables. Billing and Financial Administration • Prepare and process client billing., • Assist with time entry for fee earners., • Monitor expenses and disbursements. Team Support • Provide wider administrative support to the Employment team where needed., • Assist with team projects, events, and internal initiatives. Skills & Experience Essential • Previous experience as a Legal PA or Legal Secretary, preferably in Employment law or litigation., • Strong organisational and time management skills., • Excellent written and verbal communication., • Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)., • Ability to manage multiple priorities in a fast-paced legal environment. The role offers great benefits, hybrid working and a competitive salary Please contact Ella at AJ Chambers to discuss in more detail

We are seeking a new General Secretary to take up this pivotal, lead role in our organisation in Summer/Autumn 2026. You will be an experienced leader with the ability to consolidate and build the culture, reputation and influence of CSPA with a view to sustaining and growing the membership base. The role: This is a senior leadership position and as General Secretary, you will lead the organisation’s strategic direction, campaigning activity and day-to-day operations, ensuring we continue to effectively represent and support our members. You will work closely with the elected Executive Council and play a leading role in shaping and delivering campaigns agreed by members. You will represent CSPA at the highest levels, engaging with the Cabinet Office, pension administrators, MPs and sector partners to influence policy and protect the value of Civil Service Pensions. Key aspects of the role include: • Campaign on matters of interest to older people such as the State Pension, Pensioner Taxation, Digital and Social Exclusion and access to Public Transport., • Act as the principal representative of CSPA in meetings with government, policymakers and partner organisations, • Support and advise the Executive Council and its committees, • Manage and develop the team of 10 head office staff, • Monitor and respond to policy and legislative developments affecting pensioners, • CSPA is uniquely recognised by the Cabinet Office as a stakeholder representing those in receipt of a Civil Service Pension. You will lead negotiations with Scheme Managers at regular Cabinet Office meetings to ensure members’ interests are protected., • You will also play a key role in responding to emerging challenges, including ongoing issues affecting Civil Service Pension administration, and contributing to the organisation’s future development. About us: The Civil Service Pensioners’ Alliance (CSPA) is a respected, independent and non-political membership organisation representing retired Civil Servants across the UK. We have existed for over 70 years to protect the value of Civil Service Pensions and to campaign on issues that matter to our members and older people more widely, ranging from the State Pension and taxation to health, social care, and digital inclusion. About you: This is a key position within the CSPA and we’re looking for a leader who is team orientated and approachable. You’re someone who can build strong working relationships and a positive work environment at our Head Office, across the CSPA, and with other partner organisations in the Age Sector. You’ll have prior management and leadership experience ideally gained within a membership or similar organisation and a strong track record in successful volunteer engagement would be an advantage. A strong communicator, you will be comfortable in using a range of methods and media to keep members, prospective members, external partners and others informed of the work of CSPA in a clear and concise manner. Prior knowledge of the age sector, the political environment, Civil Service and State Pension issues would be an advantage, however they are not essential. The offer: The position is full-time and the current salary offered is £68,663 per annum on entry, rising to £73,212 after completion of one year’s satisfactory service. We offer 30 days of annual leave, plus Bank Holidays and the Christmas closure, as well as a contributory pension scheme. Please contact CSPA HQ for further information and an application pack by emailing . The closing date for applications is 12 noon on Monday 1 June 2026. Interviews will take place, in person, during the week commencing 15 June 2026, in London.

Team Secretary / Administrator - London, EC3 / Hybrid Working – up to £38k A great opportunity is currently available for a Team Secretary / Administrator, with fast and accurate audio typing, to join a small firm of surveyors in London as soon as possible. With good IT skills, accurate typing, a ‘can do’ attitude and the ability to work under pressure, you will be a key team player in this lovely company. The role will require providing administrative support to a team of surveyors, so if you happen to have prior experience within this field, it would be hugely beneficial (although this is not a pre-requisite). We are looking for someone process driven with a keen eye for detail and accuracy. You will be highly organised, able to juggle multiple tasks at once and will enjoy an administration focused role. Hybrid Working: Based in lovely offices near Monument, our client offers hybrid working (c2 days at home), although they do like new team members to be in the office for the first 3 months; standard hours are 9am - 5.30pm, although a degree of flexibility will be required. Key responsibilities will include: • Organising meetings, site visits and appointments, • Coordinating meeting room bookings, • Typing letters, emails and documentation, including mail merge and mail formatting, • Producing presentations, reports and property-related documentation, • Undertaking online research, • Monitoring group email inboxes, • Providing support to the team of surveyors and Rights of Light team, including planning searches, Land Registry Title information and more, • Maintaining accurate client information on Document Management System and database, • General administration, • Meeting and greeting clients and visitors, • Answering calls and assisting clients as required What we’re looking for: • Previous secretary or office administration experience, • Experience working in a surveyors or property environment would be advantageous, • Solid IT skills with Microsoft Office including MS Excel, Outlook, MS Word etc., • Fast, accurate audio typing, • Ability to produce documents, • Experience with mail merge, • Experience of using Document Management Systems - experience of Deltek or Union Square is advantageous, • Process-driven nature, • Confident and professional communication skills and the ability to liaise at all levels, • Excellent attention to detail and accuracy, • Proactive, responsible, flexible and professional attitude, • Ability to work both in a team environment and autonomously whilst under pressure Interested in this Team Secretary / Administrator role? If this sounds like the role for you, please submit your CV as soon as possible, quoting ‘DH - Team Secretary - London’

Award winning and rapidly expanding challenger bank is now seeking to appoint a new Director of Governance within its new, UK Bank team on a full time, permanent basis. Reporting to the Group Company Secretary, you'll lead a dedicated team responsible for the effective operation of the board and executive risk committee framework, ensuring full compliance with PRA and FCA requirements. You'll need to be a skilled communicator and play a key role in shaping and executing the Bank's corporate governance strategy. Therefore strong regulated financial services experience would be essential. Key requirements and qualifications are set out below: • A qualified chartered secretary (ACG, FCG or equivalent) with proven senior level governance experience., • Minimum 5 years’ experience in regulated financial services. UK banking experience is preferred but not essential. Experience • Deep knowledge of UK corporate governance standards, company law and UK regulatory frameworks (FCA, PRA, SMCR etc)., • Proven track record of engaging with board members and senior executives in a strategic governance role, designing and refining corporate governance processes, and maintaining their alignment to strategy and business operating models., • Strong leadership skills with experience in building and managing governance teams., • Excellent minute-taking skills with the ability to write clear, accurate and concise minutes in short order, balancing different stakeholder perspectives. The company offer a competitive salary alongside some very attractive benefits. They also have a good hybrid working policy of 2-3 days per week in the office, the rest can be remote. Please do get in touch for a full job description.

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Birchrose Associates is representing a boutique and well-established property law firm based in London's West End, seeking a Legal PA to join its friendly and collaborative Real Estate team.\n\nThe Firm\n\nOur client, a boutique and well-established property law firm based in London's West End, is seeking an experienced Legal PA to join their friendly and collaborative Real Estate team on a 12 month fixed-term basis.\n\nThe Opportunity\n\nThe successful candidate will be a highly organised and proactive Legal PA, providing comprehensive support to fee earners and partners within a busy property department. Duties will include:\n\nDrafting legal documents including contracts, leases and completion statements\nManaging post-completion matters, including submission of SDLT returns\nProducing, amending and formatting legal documentation using Microsoft Word\nHandling digital dictation and copy typing\nObtaining property searches via Searchflow (or similar platforms)\nManaging Land Registry applications and documentation\nCarrying out AML checks in line with compliance procedures\nSupporting billing processes, including completion statements and accounts requisitions\nGeneral administration, filing and document management\nUploading documents to client portals/extranets\nLiaising with clients via telephone and in person\nMeeting and greeting clients and preparing meeting rooms\nAssisting with post, scanning and office coordination tasksThis Legal PA position is a full time, 12 month FTC role, working Monday - Friday 9.00am - 5.30pm\n\nRequirements\n\nMinimum 3 years' experience as a Legal PA/Property Secretary within a law firm\nStrong background supporting a Real Estate/Property team (essential)\nSolid understanding of conveyancing processes and documentation\nConfident using case management systems\nAdvanced knowledge of Microsoft Office 365 (Word, Excel, Outlook)\nExcellent typing speed and accuracyVacancy Highlights\n\nCompetitive benefits package including private healthcare, pension, cycle to work scheme and season ticket loanTo be considered for this Legal PA opportunity, please get in touch for a confidential discussion.\n\nBirchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.\n\nWe practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n\nPLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

Legal Secretary/Administrator \n\nWork Pattern: Full-time, Permanent\n\nSalary: Up to £31,000 DOE\n\nLocation: London City\n\nJoin Our Dynamic Team as a Legal Secretary/Administrator!\n\nAre you a detail-oriented professional with a passion for the legal field? My client are an award-winning firm based in the heart of London, providing tailored legal solutions for property, family, and business law.\n\nRole Overview: We are seeking a dedicated Legal Secretary/Administrator to join our vibrant team on a full-time, permanent basis. In this role, you will be the backbone of our operations, handling a diverse range of secretarial and administrative tasks. You will be the friendly face for our clients and an essential part of our business development efforts.\n\nKey Responsibilities:\n\nHandle correspondence and documents with precision and care.\nOpen and close files while ensuring proper archiving practises.\nMaintain and update records/databases efficiently.\nAssist with financial management and diary scheduling.\nBe the first point of contact for new inquiries and liaise with clients to set up meetings.\nCoordinate business development and team meetings.\nSupport marketing events to promote our services. \n\nWhat We're Looking For:\n\nPrevious experience in a similar secretarial or administrative role.\nStrong interest and knowledge of Private Client work.\nExcellent keyboard skills and proficiency in document management.\nExceptional interpersonal skills and a professional demeanour.\nA flexible approach to tasks, with a clear understanding of confidentiality's importance. \n\nWhy Join Us?\n\nWe value your growth! Our organisation supports training and development, helping you thrive and progress in your career.\nWe are committed to creating an inclusive workplace and welcome applications from individuals with disabilities or from other minority groups.Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Residential Property Legal Secretary\n\n£35k - £40k\n\nLondon (SW1H) | Full-time, Office-Based\n\nA boutique Central London law firm is seeking a proactive Residential Property Legal Secretary to join their busy conveyancing team. This is a fantastic opportunity for an experienced Legal Secretary to support 2–3 Solicitors and play a key role within a fast-paced residential property department.\n\nAs a Legal Secretary, you will be involved in all aspects of residential conveyancing, including client onboarding and compliance checks. The Legal Secretary will also prepare and review legal documents, draft completion statements and SDLT submissions, and manage transactions from instruction through to completion. In addition, the Legal Secretary will liaise with clients, lenders, and third parties, as well as handle Land Registry applications, searches, remortgages, and transfers of equity.\n\nThe Legal Secretary will also support financial processes, maintain compliance systems, and ensure the smooth day-to-day running of the team. The ideal Legal Secretary will have Residential Property experience, strong attention to detail, excellent organisational skills, and the ability to work efficiently in a busy environment.\n\nIf you would like to learn more about this opportunity, contact Jemma Sutton for a confidential discussion.\n\nLR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients.\n\nLR Legal Recruitment is operating as an Employment Agency in respect of this vacancy

As a Team Secretary in the Real Estate team you will provide essential administrative and organisational support to a busy team within a well established legal firm. This role is based in Central London and requires a detail-oriented individual with excellent organisational skills who is able to work in the office on a hybrid basis.\n\nClient Details\n\nOur client is a well established firm that prides itself on a deep understanding of their specialist areas. An international firm, they are known for practical and precise advice ensuring that they maintain an exceptional reputation in their field.\n\nDescription\n\nProvide administrative support to the wider team within the Real Estate department.\nPrepare, format, and proofread legal documents and correspondence with precision.\nCoordinate and manage diaries, arranging meetings and appointments efficiently.\nHandle incoming and outgoing communications, including emails and phone calls.\nMaintain accurate and up-to-date filing systems, both electronic and paper-based.\nAssist with billing processes and ensure timely invoicing and follow-up.\nCollaborate with other departments to ensure seamless workflow and support.\nUndertake any other administrative tasks as required to support the team's operations.Profile\n\nWe are looking for someone who has gained at least a year's experience as an apprentice or legal assistant and is looking to pursue a career as a Legal Secretary.\nStrong organisational and time management skills with the ability to prioritise effectively.\nProficiency in Microsoft Office Suite, including Word, Excel, and Outlook.\nExcellent written and verbal communication skills with attention to detail.\nA proactive and resourceful approach to problem-solving and task management.\nA commitment to maintaining confidentiality and professionalism at all times.Job Offer\n\nCompetitive salary ranging from £30,000 to £32,000 per annum.\nOpportunities to develop skills within the legal sector in London in a well regarded firm.\nSupportive and professional working environment.If you are ready to take the next step in your career as a Legal Secretary, apply now

We are seeking a Legal Secretary to join our law firm client within their Intellectual Property team provide high-level administrative and work management support to fee earners within.

Bilingual Senior Legal PA (French/English) Private Equity - Top US Law Firm!. This role presents an excellent opportunity for a proactive and experienced bilingual (English/French) Senior Legal Secretary / PA to become part of a skilled and collaborative team at one of the world's leading law firms.

LEGAL SECRETARY - ANTITRUST - TOP US LAW FIRM!. This is top US law firm Law is now in need of a talented Legal Secretary to support Counsel & Associates in their fast-paced Antitrust team.

Provide administrative support to the wider team within the Real Estate department. As a Team Secretary in the Real Estate team you will provide essential administrative and organisational support to a busy team within a well established legal firm.